Administrative Assistant Project

Kyla Smith

*** *'hern Court

Atlanta, GA *****

770-***-**** (E) *********@*****.***

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SKILLS:

MSOffice2007, Outlook, MS Exchange, MS Project, FrontPage, Windows2000, XP Professional, NT, MS Money, WebEx Conferencing, Adobe, Acrobat, Oracle DBA 8.0, Crystal Reports, People Soft, SAP, ERP System, Quicken, Peachtree Accounting, & able to manage multi-phone line in fast paced office environment. Exceptional creativity with Power Point presentations and excel documents. Excellent communication, training, typing, multi-tasking organizational / analytical skills, well polished interpersonal development abilities. Proficient on PC and MAC.

EDUCATION: University of Georgia 1994 – 1998 Business Administration

PROFESSIONAL EXPERIENCE:

Grady Health Systems/Executive Assistant to Chief Operating Officer and Chief Compliance Officer

3/11 – Present Temp

Atlanta, Georgia

• Extensive calendar managing as well as managed cross departmental projects with timeline conflicts

• Scheduling meeting with Doctors, Chief of Medial Staff and Nursing Administration

• Compiling binders for the board meetings, recorded, scribed and distributed minutes to all board members

• Executed time management ability by increasing the work productivity of the executives I supported by managing their calendars and delegating responsibilities effectively and efficiently

• Answering phones

• Creating PowerPoint/excel presentation, agendas and board communication booklets

• Record, scribe and distribute minutes from board meetings to all board member

• File confidential documentation

• Prepared/Submitted all invoices/expense reports for signatures and processed payments

• Addressed and resolved patient care issues

• Proactively addressed all correspondence and made executive decisions on behalf of the individuals I supported

Turner Broadcasting/Executive Assistant to SVP in NewsGroups Administration for CNN.com and SVP of HR administration 12/10 – 02/11 Temp

Atlanta, Georgia

• Coordinated domestic/international travel

• Scheduled meetings and proactively managed heavy calendaring and conflicts in outlook

• Assisted with mail distribution

• Answered phones/scheduled onsite/Skype interviews

• Greeted and interacted with clients and guests daily

• Filed and maintained partner contracts

• Drafted confidential correspondence and offer letters

• Effectively made decisions on behalf of the executives I supported as their proxy

BBDO Atlanta Advertising Agency/ Executive Assistant to CEO and CMO 05/06 – 05/10

Atlanta, Georgia

• Coordinated all travel and managed the calendars for CEO, CMO and EVP Management Director

• Executed in an efficient manner all daily personal task request by CEO

• Worked on the AT&T Wireless and Wired, GA Lottery, HP, Embassy Suites, ING Financial, Florida Department of Citrus, GA Pacific, GA Power, Big Brothers Big Sisters accounts supporting the client to prioritize work, drive milestones & deliverables

• Managed and secured onsite and offsite conference rooms and venues for meetings/events with 20 people to 500 people

• Liaison for client events start to finish arranging the menu/beverages coordinating hotel, travel and transportation for visitors

• Managed work plan development, requirements collection, client and IT expectations, issues, risks, scope changes throughout all phases of the project and communicated project status to team and management

• Managed and tracked all project expenses to budget as well as submitted all expense reports for the teams

• Created/submitted purchase orders, payment of invoices, and maintaining new and current vendor files

• Created exceptional PowerPoint presentations and organizational charts for internal as well as external clients

• Prepared CEO and CMO for all board of directors bi weekly meetings, organized & coordinated conference notes/minutes and follow ups

PriceWaterhouse Coopers / Executive Administrative Assistant 01/06 – 03-06 (Temp Position)

Atlanta, Georgia

• Assisted a staff of 12 state and local taxes consultants as well as 2 associate partners

• Confirmed all travel arrangements and submitted all expense reports for processing and payments

• Created and delivered proposals/presentations for new business clients

• Organized annual Gala at the Atlanta Athletic Club for our international clients as well as Silent Auction

• Attended daily meetings and distributed the minutes from the meeting to the respective executives and their departments

• Trained new professionals on basic intranet software as well as office policy and procedures.

• Developed/ orchestrated all power point presentations to be utilized during video conferences, conference calls and live meetings

• Answered multi-line phones, kept office well maintained and running efficiently and effectively.

S & N Enterprises / Executive Administrative Assistant to CMO, VP, and EVP’s 08/99 - 12/05

Kennesaw, Georgia

• Supported CMO of company directly by developing contracts needed for acquisitions, as well as confirming reservations for clientele, filing confidential information, and assisting EVP’s in any other request made daily

• Supported and organized daily scheduled meetings in MS Outlook as well as made travel arrangements and distributed them to employees via Lotus notes for President and Vice President of company

• Scheduled appointments and maintained all expense accounts, office supplies and restocked office as needed

• Greeted all visitors, interview candidates and new hire orientations

• Sorted, distributed and filed all incoming / outgoing mail, cases, appointments, acquisitions, expense reports and created all contracts requested

• Utilized ERP Systems to streamline procurement processes, track customer orders, project tracking, asset inventory management, project and financial management and controlling material and production processes from design and materials procurement to manufacturing and order fulfillment

• Created daily/weekly reports, using Excel and Access database to retrieve information on the following activities: expenses, outstanding balances, meetings, sales, and inventory

• Followed up with clients weekly and addressed any issues or request that may need to be executed maintain log of all conversation and with issue and resolution

Andersen Consulting/Business Consulting for IT division 06/98 - 08/99

Atlanta, GA

• Worked on internet based project with clients NationsBank and Coca Cola

• Consulted clients on best plan of action to execute for web interface features as well backend support

• Assisted managing partners with creating presentations, proposals, and meetings.

• Developed and documented business plans for the clients as requested

• Developed training materials as a reference for the customization software we developed

• Conducted training classes with clients on how to effectively utilize the software and applications implemented by our team.

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