Administrative Assistant/Acquisitions/Contract Closeouts

Michael Anthony Waters

**** ********** ******, ***. ***

Hyattsville, MD 20782

***********@*****.***

Phone: 301-***-****

Objective To achieve a position that would enable me to utilize my administrative and interpersonal skills in a business environment as well as to stimulate my personal and professional development.

Work DeAnder Associates, LLC February 2012 – June 2012

Experience Contract Closeouts Specialist (Contractor for DHHS)

• Created brief spreadsheets as an overview of what was expected in the closing contracts process

• Created payments spreadsheets with detailed information of cost plus fixed fee contracts

• Performed desk audit spreadsheets for calculations of what is owed to the government or has to paid to the contractor before closing contracts

• Populated DRM spreadsheets to show all funds that would be de-obligated from contracts to be closed

• Closed out Firm Fixed Price, Time and Material, Labor Hour, and Cost Plus Fixed Fee contracts

• Sent certification of work letters to Project Officers for confirmation to close contracts

• Sent certification of work, release letters and assignment letters to contractors for confirmation to close contracts

• Prepared fully closed out package for Program Manager to review for final closeout

• Create modifications in PRISM for final closeout of contracts

• Utilized DCIS to create FPDS modifications

• Attended monthly staff meetings to discuss the status of contract loads

CACI, Inc. September 2008 – September 2011

Acquisitions Analyst (Contractor for US General Services Administration)

• Review and prepare RFIs, RFQs, and RFPs

• Prepare contractual data for proposals

• Provide contract development and delivery and operational contract support to the office

• Perform contract drafting skills

• Focal point in the organization to any tasks related to specific customer projects or bid submissions

• Work on revisions/updates of contracts and related documentation

• Provide specialist services with an in depth understanding in contractual form

• Perform follow-up procedures for contractual management

• Simplified Acquisitions consisting of sending RFQ/RFP requests for bids on solicitations required by the customer by due date requested

• Worked with evaluation teams on received RFQs/RFPs to ensure that all pertinent information had been received

• Procured IT Services, supplies and equipment, staffing, conference planners and consultant services

• Procured firm fixed price and time and material contracts

• Negotiation meetings with contractors that were overseen by assigned Contracting Officer

• Contract closeout procedures for contracts that are no longer active

• Scheduled meetings

• Maintained calendars for the director and contracting officers

• Sponsored new employees who required HSPD-12 badging credentials

• Created spreadsheets as needed

• Drafted and proof read memos for accuracy

• Phone coverage

University Research Foundation, Inc. September 2007 – August 2008

Database Archivist (Contractor for the University of Maryland at College Park)

• Maintained database archive of research documents and related correspondence

• Established an electronic archive database system that was accessible to the university researchers

• Updated electronic archive files as new documents were provided by university researchers

• Designed automated tools for accessing, presenting, and retrieving archive information and documents

• Produced customized summary reports to the specification of the university researchers

SERCO, Inc. April 2005 – July 2007

Casualties Specialist (Contractor for the Department of the Army)

• Made notification to primary or secondary next of kin of soldiers who had been wounded in hostile or non-hostile combat

• Made notification of deceased soldiers to military base officers in order to expedite a military team to visit the homes of deceased soldiers to make notification to the deceased soldiers’ families

• Tracked medical treatment and movement of soldiers while staying in close contact with their families to keep them up-to-date on the soldiers’ conditions

• Updated the Defense Civilian Intelligence Personnel System (DCIPS) database with medical information gathered from hospitals and battle grounds in Iraq, Afghanistan and Europe

• Remained in close contact with military hospitals and liaisons to exchange and compare information on soldiers to ensure accuracy of their conditions

• Provided invitational travel orders to families who were related to soldiers in the military who were seriously or very seriously injured

• Conducted briefing at the end of shift to ensure that the next shift was aware of all events that had taken place on the prior shift

• Acted as liaison between deceased soldiers’ families and the Defense Finance & Accounting Service (DFAS) and sent necessary documentations required for surviving next of kin to DFAS for benefits to be disbursed in the case of death of a soldier

SERCO, Inc. June 2004 – March 2005

Sr. Administrative Support Technician (Contractor for the Department of the Navy)

• Built application files to be processed for compensation for wounded and retired veterans

• Generated initial notification of receipt letters to applicants informing them that their applications were being processed

• Generated incomplete letters if applicants neglected to send in all pertinent information

• Tracked status of applications and sent status reports to applicants upon request

• Mailed applications to veterans who were interested in obtaining compensation for their injuries upon request

• Generated approval, denial and reconsideration documents

• Processed decisional documents

• Prepared and sent approval documents to DFAS for processing

• Performed final administrative closeout process of case files

• Performed internal and external inquiries

Education Strayer University, Washington, D.C. January 2008 - Present

Degree: Bachelors of Arts (Expected Graduation June 2013)

Major: Business Administration

Concentration: Business Management

Strayer University, Washington, DC January 2008 – December 2010 Degree: Associates of Arts

Major: Business Administration

Concentration: Business Management

Key

Professional

Skills

• Sound knowledge in analysis of contract terms and conditions

• Excellent communication and interpersonal skills

• Ability to adapt to cyclical work loads

• Proficient in office computer usage

• HSPD-12 badge credentialing point of contact

• Well versed in office management

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