Executive Assistant Human Resources

Heather Montgomery

** ****** *****, ******, ** **186 • ************@**.*** • 617-***-****

PROFESSIONAL EXPERIENCE

WILLIAM W. BAIN, JR. & ANN D. BAIN, Boston, MA 2006 – Present

Personal Executive Assistant

• Coordinate domestic and international travel both commercial and private for Mr. and Mrs. Bain and their extended family.

• Manage, coordinate and distribute Red Sox tickets for private luxury suite at Fenway Park.

• Maintain schedules for both their professional and personal commitments.

• Manage the distribution of all incoming mail, correspondence and invitations. Handled responses where necessary and appropriate. Answer and screen important and sensitive phone calls.

• Work with household staff and maintain Boston residence.

BAIN & COMPANY, INC., Boston, MA 2001 – 2006

Executive Assistant

• Directly supported three Vice Presidents in the Private Equity Department.

• Receive, screen and route all incoming calls, mail, publications and correspondence.

• Coordinate calendars and schedule meetings. Resolve scheduling conflicts and prioritize issues to ensure an effective time management.

• Organize and communicate agendas and respond to calendar changes as needed.

• Act as an interface for clients on all levels of Bain Staff with the Partners.

• Coordinate travel arrangements with Bain Travel and outside agencies including air, hotel, ground transportation and meal reservations. Sensitive to all levels of business needs and personal preferences.

• Type and proof correspondence including letters, memos, documents, reports as requested. Produce Power Point documents for client presentations.

• Plan and executive marketing, recruiting, and esprit events including venue research and identification, vendor contract negotiation, travel logistics, invitation and response coordination.

• Communication with clients and budget management.

• Perform other related duties such as monthly time and expense reports, maintain up-to-date paper and electronic files.

MULTIMEDIA PRODUCTIONS “USA”, Boca Raton, FL 1998 – 2001

Pre-Production Coordinator / Executive Assistant

• World Business Review with Casper Weinberger and Alexander Haig.

• Worked directly with President, Executive Vice President and Marketing Department of this creative television production company. Designed and maintained client database, handled contracts, presentations, reports and sensitive correspondence.

• Pre-Production responsibilities included scheduling panelists, expense reports, coordinate itineraries, flight, ground and hotel arrangements for talent and crew.

• Studio work involved travel to our Washington, DC studios, media training client relations, contracts, shoot appraisals and production assistance in studio and control room.

• Human Resources work entailed screening and interviewing potential employees, recruiting and training, defining benefits and compensation, and new hire orientation.

PACIFIC GENESIS GROUP, INC., San Francisco, CA 1994 – 1998

Public Finance Department / Executive Assistant

• Provided administrative support to the President, CEO, CFO, Senior Management and members of the Board of Directors of this fast paced and innovative investment banking firm.

• Key communication and liaison, both written and verbal. Proficient in arranging detailed travel itineraries and coordinating appointment schedules of executive staff.

• Familiar with all aspects and issues relative to company business and account direction. Participated in key account meetings and traveled extensively throughout the Northwest.

• Responsible for designing a system to calculate the complicated formulas necessary for auditing and monitoring a variety of municipal bond issues.

EDUCATION NORTHEASTERN UNIVERSITY, Boston, MA

Major: Psychology

COMPUTER SKILLS Microsoft Word, PowerPoint, Excel, Outlook, Access, MAC OS X, Address Book, iCal

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