Administrative/Operations Assistant

Jenny Nichols

* * * - *** - ****

xcfbg9@r.postjobfree.com

Core Competencies

◘ Leadership

◘ “Outstanding organizational and administrative skill” (quote from current employer)

◘ Strong analytical and assessment skill

◘ Communicates effectively both in writing and verbally

◘ Successful at working both independently and within a team

◘ Initiative to self-direct, prioritize and manage daily responsibilities

◘ High-Level proficiency in a Windows network environment; MS Office Suite: Excel, Access, Power Point, Outlook and Word; QuickBooks, iMIS, JD Edward/PeopleSoft programs for payroll, purchasing, and financial management; AS400.

ACCP Research Institute May 2008 – May 2009

Executive Administrative &Program Assistant

National Pharmacy Association, non-profit Research Institute—Run the day to day operations of the Research Institute. Program and administrative manager for the Board of Trustees, program assistant for investigator development training opportunities, including travel and set-up to hold training “boot camps”. Grant/Award administrator, national meeting/event planning.

Duties: provide administrative and program support to executive director, grant management, accounting, AP/AR, prepare reports, desktop publishing, writing, meeting planning and complex travel arrangements, customer service.

►Assisted in restructuring of annual meeting fund raising drive, resulting in a 47% increase in donor dollars

Olathe Municipal Court December 2005 - August 2008

Executive Assistant to the Judge

Provide administrative management to the Court and Court Services operations. Areas of responsibility include facility management, personnel, payroll, accounting, finance and budget management, purchasing, confidential administrative and customer service issue resolution. Court Services: process improvement, reorganization, staff management.

Duties: provide administrative and organizational support to the judge, facility management, court data analyst, process improvement, budgeting, purchasing agent, with adherence to budget, AP/AR, payroll, Interim Court Services manager, court liaison.

►Realized 43% cost savings by restructuring and reorganization of Court Service.

►Started the first Hispanic/Latino, Spanish speaking court docket.

United Community Services of Johnson County July 1995 – November 2005

Executive Assistant

Nonprofit, community-wide, planning agency affiliated with United Way. Provide support to Board of directors, and several community councils. Assist executive director with day to day operations, community planning initiatives, and agency management activities. Support to four additional professional staff. Grant funding to county agencies from multi funding streams to include United Way.

Duties: office management, purchasing agent, payroll, correspondence, manage financial record to include four program accounts, multiple bank accounts and investments; liaison for annual audit. Coordinated committees to review and award funding; manage multiple databases, collect and analyze data; office technology, service and support.

►Designed and implemented data collection and analyze database system for Human Services data collected state and county-wide.

Education

Graduated High School, Niskayuna High School, Niskayuna, New York. Honors in Mathematics and Art.

Graduated with four year degree in liberal arts, Union College, Schenectady, New York.

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