Management/Executive Assistant

**** ******** **** *** • HANAHAN, SC *****

PHONE 917-***-**** • E-MAIL *****************@*****.***

YVONNE LOPEZ

OBJECTIVE

To obtain long term employment with growth potential in a company where I can contribute my hardworking ability and my positive attitude.

WORK EXPERIENCE

3/2008 – Present South Carolina Research Authority North Charleston, SC

Management Assistant to Chief Financial Officer (CFO)

• Maintain/arrange CFO calendar, identify/reconcile potential scheduling conflicts. Screen/answer CFO calls, prepare/distribute correspondence, reports, technical documents, minutes. Manage CFO travel arrangements/weekly itineraries for internal/external conferences. Serve as delegate for timesheet approval in CFO’s absence.

• Author/Editor (where applicable) to policies, procedures, job descriptions. Maintain policy database with accurate documents, map to various spreadsheets/hyperlink to document locations within company directory. Administrative rights to SharePoint site. Update policies where applicable. Access to Cyber Recruiter, review resumes, contact and make interview arrangements for potential employees.

• Coordinate quarterly Accounting Department training, Administrative Informative/Training Sessions. Creator for new employee orientation program. Meeting arrangement for video, audio, web conferencing, board room scheduling, lunch order purchase requisitions, room set-up, welcome board LCD screen graphics, equipment preparation and testing. Provide professional internal/external customer service, data entry/tracking to vendors/contributors. Maintain accuracy of petty cash bank, check stock, distribution of vendor payments, deposits and employee payroll. Maintain information/materials on IPF, HYDA contributions within spreadsheets; create letters of recognition, receipt of contributions for tax write off. Maintain direct customer care with contributors and legal representation where applicable.

10/2005 – 2/2008 Arbor/New York Job Partners New York, NY

Case Manager/Lead Scan Specialist

• Maintain standards and procedures for clients. Conduct client intake and orientation. Prepare time sheets, control correspondences, maintain office equipment, replenish inventory, anticipate needed supplies, receipt of supply. Create flyers, office letters, client notices, forms/applications; scan/submit pay point documentation to HRA.

• Assist Supervisor in managing clerical staff; assign/monitor clerical/secretarial functions. Recruit staff, orient/train employees. Provide on the job and other training opportunities.

• Maintain office records. Designer of electronic filing system, maintain file accuracy, ensure protection/security of files/records by maintaining back up scanned files on network. Define procedures for record retention, transfer/dispose records according to retention schedules/policies, ensure personnel files are up to date and secure.

2/2005 – 9/2005 Urban Youth Alliance International Bronx, NY

Executive Assistant to Associate Executive Director

• Communicate/provide information by relevant methods internally/externally to assist/enable organizational operations and effective service to connecting groups.

• Arrange/participate in meetings, conferences, project team activities. Arrange travel reservations, maintain calendar, agenda, perform other related duties as assigned by the Associate Executive Director of company.

• Interview participants for eligibility of Esperanza program. Conduct client intake. Administer Bridges to Learning Assessment Test. Arrange follow up appointments, prepare mailings, maintain computer database/ETO Software.

9/2001 – 6/2004 TIAA-CREF New York, NY

Image Quality Assurance Specialist

• Identify, name and link TIAA-CREF documents (Classical IRA’s, Mutual Funds) received from internal business units, individual annuity participants, insured and institutional customers to their cabinet/folder.

• Respond to inquiries via telephone from TIAA-CREF associates regarding the electronic image of these documents and/or original documents.

EDUCATION

2008 – 2011 (Graduation Year) Art Institute Charleston, SC

Bachelors Degree (Graphic Design)

1999 - 2000 Borough of Manhattan Community College New York, NY

Liberal Arts/Member of National Dean’s List

SKILLS

• Trainings. Case Management (Esperanza Program); Tabe Testing; Bridges to Learning Assessment; The Indispensible Assistant/Time Management (Skillpath)

• Microsoft Programs. Word; Powerpoint; Excel, Outlook, Project, Publisher and Access.

• Adobe Programs. Photoshop, Illustrator, InDesign, Flash, After Effects, Acrobat Professional.

• Skills. Strong organizational interpersonal and writing skills; Multi-task oriented; Bilingual in English and Spanish. 70 WPM; Efficient public speaker and motivator.

REFERENCES

Furnished upon request.

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