Project Manager, Event Manager

Emily G. Brown, CMP

Profile

Self motivated and organized with over 7 years of project management focusing on events. Proven ability to develop project scope; manage logistics, budgets, time and resources; set priorities; increase attendance; complete multiple tasks and accomplish goals. Consistently under budget using innovation and strategy to benefit employer and clients. Enjoy teaching and motivating staff. Proficient computer knowledge, willing to travel and work well independently and in group settings. Desire to develop broader project management role and return to corporate environment.

Professional Experience

Texas Healthcare Trustees, 2/07 – current

Austin, TX

Manager, Meetings, Member Relations and Communications

Arrange all events including educational programming and board meetings. Supervise and develop all marketing communications; including mass e-mails, faxes, Web site, brand collateral and newsletters. Collaborate with THT President to prepare and implement strategic, long range and annual objectives and organization’s annual budget. Research and present recommendations to Executive Board. Solicit bids, negotiate and contract with vendors and speakers. Implement sponsorship program activities related to all events, publications and Web site. Direct membership promotion, retention programs, dues assessment, collection and reconciliation process. Associate Editor of a 12-page, quarterly newsletter with a more than 4500 distribution rate. Manage one staff member.

Accomplishments

-Increased dues revenue 10%

-Secured $15K in-kind sponsorship from design firm for re-branding strategy

-Completed re-branding project - developed new logo, stationary, style guide, collateral materials, Web site and newsletter re-design

-Increased e-mail open rate 21%

-Designed and implemented inter-organizational production schedule

National Defense Industrial Association, 2/05 – 2/07

Arlington, VA

Associate Director, Operations 4/06 – 2/07

Meeting Planner 2/05 – 3/06

Planned and executed all aspects of 23 events for government/industry groups ranging from 75-3000 U.S. and international attendees, 10-250 exhibits and more than 200 speakers. Managed team of two meeting planners. Successfully prepared RFPs, conducted site selection and contract negotiation. Managed all on-site activities including registration, staff, volunteers, food and beverage, audio/visual, and room set-up. Utilized database for target marketing communications. Designed and published all marketing communications including brochures, Web site, call for papers, program agendas, mailers, e-mails, and event proceedings. Professionally interacted with committees, VIPs, sponsors, volunteers, staff, and internal departments.

Accomplishments

-Consistently under budget

-Started internal monthly meeting planner forums for 5 meeting planning/exhibit teams; including 11 meeting planners and 3 exhibits managers to collaborate in cost reduction and resource allocation

-Promoted to Associate Director in 13 months

-Successfully coordinated conference with more than 200 speakers, 30 breakout sessions, 250 exhibits and 3000 attendees

-Specifically requested as POC by client

Hyatt Hotels & Resorts, 09/03 - 02/05

Washington, DC

National Sales Office - Sales Assistant and Special Events Coordinator

Assisted two national account managers, including the top revenue producer, for Hyatt Hotels & Resorts. Event planner for VIP Golf Event, Client Holiday Party and Resort Luncheon. Acted as liaison between client and hotel, following through until meeting was placed. Sent request for proposals (RFPs) to hotels and prepared customized proposals for clients. Successfully negotiated contracts. Fulfilled special requests for group executives

Accomplishments

-Created education guides for new assistants

-First assistant to acquired role as POC for leads with <100 sleeping rooms

Education

Methodist University, 1999-2002

Majors: Marketing, Business Administration; Concentration: Resort Management

Bachelor of Science; GPA: 3.52, cum laude

NCAA Division III Women’s Volleyball: co-captain

Continuing Education, various community colleges, 2003-2005

Meeting and Conference Planning, Culinary Arts, Personal Finance, Web Design, Web Graphics, Adobe Photoshop and Adobe InDesign

Professional Affiliations

-Certified Meeting Professional (CMP), Convention Industry Council

-Texas Society of Association Executives (TSAE), Young Professionals Committee Co-Chair

-Meeting Professionals International (MPI), CAMP Committee member

Related Experience

-Computer Skills: Microsoft Office, HTML, Adobe Photoshop, Photoshop Elements and InDesign

-Published article for Hyland Group Latitudes: “Importance of Professional Development”

-Performed marketing research and statistical analysis for Fayetteville Family Life Center using SPSS

-Extensive travels: U.S., Costa Rica, Australia, United Kingdom, Iceland, Russia, France, Germany, Switzerland, Italy, Austria, and Belgium

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