Administrative Assistant Executive

*** ****** **** *****, ********, AR *****

E Mail Address: x8aba2@r.postjobfree.com

Home Phone: 501-***-****

Cell Phone: 501-***-****

C. DENISE BLAND

__________________________________________________________________________________________

Education:

Graduated at Jacksonville High School, Jacksonville, AR in 1978. Member of the Careers Office Education class.

Attended the Pulaski Vocational Technical School, North Little Rock, AR 1978 1979.

Certificate of Completion received for General Secretarial Studies.

Certificate of Training Excellence received for attending "Management Skills for Assistants” seminar in 1994.

Attended the University of Arkansas at Little Rock, Little Rock Arkansas: Majoring in Management Information Systems.

Objective: Providing executive administrative support in a team oriented, quality work environment.

Summary of Skills:

MS Word PowerPoint Excel Access Windows Vista

J.D. Edwards Windows 95, 98 & 2000 WP 5.1, 6.0 & 7.0 MS Outlook

Experience:

Patient Services Assistant 2008-2009 CAVHS Little Rock, AR

Worked as operator & Patient Services Assistant for the Eligibility Center at the Little Rock VA

Completing Means Tests/Registrations for veterans and entering financial information into VISTA

Registering veterans into the VISTA system

Checking veterans into the Emergency Room/working with medical personnel

Establishing system with personnel for expediting services to veterans more quickly and efficiently

Paying travel pay to veterans

Obtaining various appointments for veterans for primary care physicians, mental health and substance abuse

Opening/routing mail to correct departments

Communicating with various employees at the LR/NLR campuses to accomplish duties

Administrative Office Supervisor 2007-2008 UA at Little Rock Little Rock, AR

Assist Department Chair in developing, implementing and directing administrative procedures

Assist Department Chair in screening candidates for lecturer positions

Assist Department Chair in maintaining departmental budget records

Entering class schedules, purchasing prerequisites, etc. on Banner and E-Update systems

Oversee purchasing, receiving and payment for department computers, office equipment and supplies

Handling all reimbursements for travel, etc. for faculty; payroll issues

Planning university seminars (travel, hotel accommodations, catering, booking speakers, etc.)

Maintain confidential departmental personnel files/Supervise administrative staff

Student Registration for Math Classes

Executive Administrative Secretary 2004-2007 (Promoted in 2007, See above)

Complete faculty Personnel Action Forms

Maintain time and leave records and confidential faculty files

Assist the Department Chair in making certain decisions and offer suggestions for improving day-to-day

operations (developing, implementing and directing administrative procedures)

Rent and maintain records for TI-83 calculator rentals

Enter electronic updates to the department’s class schedule

Assist Department Chair in preparation of the class schedule

Graduate student liaison

Maintaining profiles for issuing keys/swipe cards to faculty/staff/graduate students/part-time instructors

Supervise maintenance of office equipment

Oversee purchasing, receiving and payment for department office equipment, supplies, advertising, etc…

Supervise clerical staff

Legal Secretary 2001-2002 Mitchell Williams Law Firm Little Rock, AR

Providing legal support for attorney in Environmental Practice Group and paralegals in Litigation Department

Creating and maintaining medical records and background notebooks, facility charts and sub-files

Preparing legal documentation (Complaints, Interrogatories, etc.) for paralegals

Maintaining attorneys and paralegals work time on the Elite Bookkeeping Systems

Preparing documents for filing with various courts

Serving as backup for other legal secretaries

Administrative Assistant 2000 2001 Alltel Corporation Little Rock, AR

Providing support to Vice President of Tax and Directors of Federal and State & Local Taxes.

Organizing/scheduling meetings (including catering) for tax group.

Supply orders placed through the ICGC Procurement System.

Operation of USA Certified Mail System for certified tax documents.

Preparation of correspondence for vice president and other directors.

Legal Secretary 1999 2000 AR Judicial Discipline & Disability Commission Little Rock, AR

Providing support for the Executive Director, Investigator and Investigating Attorney.

Maintaining appointment calendar of meetings and court dates for staff.

Filing court materials in a timely manner and preparing agency subpoenas and legal briefs.

Researching files and other materials for staff.

Transcription of witness interviews and court proceedings.

Executive Secretary 1998 1999 Alliance for Motion Picture & TV Producers Encino, CA

Providing support for the Vice Presidents of Legal Affairs and Safety Compliance.

Conceptualizing and preparing documentation used in negotiations

Preparing arbitration award summaries.

Screening requests and preparing documentation for immigration credentials.

Survey implementation and analysis.

Participating as assistant in marathon negotiation sessions.

Administrative Assistant 1993 1996 The Los Angeles Child Guidance Clinic Los Angeles, CA

Providing administrative support for the Executive Director and Director of Development.

Supervisory responsibility for other secretarial/clerical positions.

Composing letters and other development materials (including proposals, agendas and press releases).

Assembling materials and preparing development reports.

Coordinating staff, committee and Board members meeting dates and room reservations.

Administrative Secretary 1987 1990 Professional Counseling Associates Little Rock, AR

Supervised secretaries and temps.

Reviewed clientele charts for inspection.

Entered all client demographic information, intakes, etc. on the TI 1500 system.

Prepared Medicaid/Medicare/insurance paperwork for patients

Collection and deposits of monies for services rendered.

Transcription of medical information.

Assisted Executive Director, Personnel Director and Business Manager.

Typing Speed 80 WPM

References Available Upon Request

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