Executive Administrative Assistant with 14+ years’ experience

REBEKAH METIVIER

**** **** ***** ****** | Torrance, CA 90504 | Email: *******@*****.*** | Telephone: 310-***-****

SUMMARY

Skilled and dedicated Executive Administrative Assistant with 14+ years’ experience coordinating, planning, and supporting daily operational and administrative functions.

 Demonstrated capacity to provide comprehensive support for executive-level staff combined with the ability to manage essential tasks. Excel at complex meeting schedules and complex travel coordination; including itineraries, ground transportation and entertainment.

 Highly focused and result-oriented in supporting complex, deadline-driven operations. Proven track record of accurately completing research, reporting, information management, and marketing support activities within demanding time frames.

 High level of service orientation; solves problems and resolves issues in their initial stages.

 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access, Publisher, Outlook), AS400, CAD, Lawson, Kronos, and NyDec, Netscape, ACT).

PROFESSIONAL EXPERIENCE

Keenan & Associates | Torrance, CA 02/2008 – present

Executive Administrative Assistant to SVP and General Counsel

 Provide high-level administrative support to Senior Vice President and General Counsel in the Legal Department within K & A.

 Directed day-to-day office operations. Oversee a wide variety of administrative functions in support of all SVP-level projects and information-management processes.

 Prioritized and organized workloads to meet strict deadlines. Established and maintained strong working relationships with management, staff, and internal as well as external groups.

 Generated accurate and reliable reports for management purposes.

 Coordinated complex travel arrangements for domestic travel; included air and ground transportation, hotel accommodations.

 Prepared all travel and expense reports.

 Created, on a daily time sheet activity for all direct reports.

 Worked strongly with Tasks as working files.

 Maintained confidentiality of professional and personal business.

 Set up meetings and arranged executive board rooms for such.

 Communication with outside counsel.

 Scanned documentation after being Bate stamped for working files, Q drive, legal contract database etc.

 Other duties and special projects as assigned.

 Litigation, EDiscovery work.

 Processing invoices.

Chevron Product Company | El Segundo, CA 06/1995 – 12/2007

Executive Administrative Assistant to CEO (01/1999 – 12/2007)

 Provided high-level administrative support to Chief Executive Officer of one of the largest integrated energy companies in the world.

 Directed day-to-day office operations. Oversaw a wide variety of administrative functions in support of all CEO-level projects and information-management processes.

 Prioritized and organized workloads to meet strict deadlines: trained and supported team members. Established and maintained strong working relationships with management, staff, and internal as well as external groups.

 Generated accurate and reliable reports for management purposes.

 Coordinated complex travel arrangements for domestic and international travel; included air and ground transportation, hotel accommodations, dining and entertainment for meetings and recruitment purposes. Follow-up calls and correspondence to assure satisfaction and safety.

 Prepared all travel and expense reports.

 Assisted Human Resources in recruitment processes for departments within our organizational chart.

 Organized international interviews via webcam.

 Generated accurate and reliable reports for management purposes.

 Created, on a daily/bi-weekly/weekly/monthly/quarterly basis: Excel spreadsheets which documented financial investments, cash flows, budgeting, etc.

 Created Access database in order to maintain various department functions: gate cards, document retrieval, contracts, management contact information, etc.

 Compiled data from monthly reports to prepare CEOs’ presentations to executive management.

 Utilized PowerPoint to create multi page presentations; text, graphs, slides, animation. Followed presentations through to completion: proof read, edited, collated and bound.

 Developed internal correspondence that facilitated communication and transfer of information between regional offices.

 Assisted in interoffice intranet; collaborated with Web developers to identify and define essential components of site functionality.

 Participated in the yearly update of the Budget, Policy and Procedures, Sexual Harassment, Safety reports and distribution of the Internal Confidentiality Agreements.

 Researched, edited prepared and distributed yearly letter from the CEO and other senior management which discussed past and future business projections for the upcoming year involved in the Annual Report.

 Arranged and prepared for meetings with attendance from 100 – 1000. Preparation included: venue selection, vendor negotiation, refreshments, created agenda and collateral materials, coordinated speakers, selected caterers and menus, etc.

 Assisted the Senior Director of Financial Reporting and Compliance with research and creation of reports to measure and assure compliance within all State and Federal guidelines; such reports were, but not limited to: Annual 10K, Quarterly 10Q, Internal Audits, Sarbanes-Oxley, SEC Filings, Edgar, 1099’s, Press Releases, 8K’s, Proxies and Form 4’s. Ensured the accuracy and integrity of all financial transactions, which encompassed 10Q, 10K, and annual reporting.

 Spearheaded processing activities which involved the Board of Directors’ compensation packages; included Stock Appreciation Rights (SARs)

Administrative Assistant/ Administrative Clerk (06/1995-01/1999)

 Provided a high level of clerical support within the Financial Department and contributed to process improvement initiatives.

 Prepared memos and correspondence at the direction of the Executive Administrative Assistant.

 Reviewed and distributed mail to proper personnel within department.

 Prepared UPS, FedEx, SCM, and DHL mailings.

 Assured all supplies were stocked and ordered via intranet.

 Other duties and special projects as assigned.

EDUCATION & TRAINING

Colorado Technical University, Colorado Springs, CO March 2010

Master of Business Administration

 Concentration: Finance

Colorado Technical University, Colorado Springs, CO March 2009

Bachelor of Science in Business Administration

 Graduated with Honors

 Concentration: Finance

Certificate(s) Undergraduate Level 2008

Project Planning, Business in Global Environment, Business Fundamentals, Advanced Financial Management, Management Essentials, Human Resource Development

Certificate, Office Assistant Technical Program 2006

Training: Office Proofreading & Editing, Word Processing for the Office, Automated Applications, Keyboarding Applications

MILITARY EXPERIENCE

United States Air Force – Medical Service Specialist / Surgical Technician

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