Executive Assistant or Virtual Assistant

**** **** ******** **** • APT#** • ALEXANDRIA, VIRGINIA 22311

CELL 703-***-**** • PHONE 703-***-**** • E-MAIL *********@*******.***

JOSCELYN RAMOS CAMPBELL

SUMMARY

Executed a range of communications and marketing responsibilities at a fast-growing federal contractor, requiring frequent interaction with federal clients, other federal contractors, and senior management at headquarters and regional locations. Experience in administrating an Executive Office and a Human Resources Department. Legal educational background. With fluency in Spanish, served as translator for various companies. Proficient with a range of computer software and digital photography.

WORK HISTORY

January 2007 to Present – Executive Administrator, ControllerExecutive Administrator, Vice-President, TreasuryUSA Mobility Wireless, Inc., Alexandria, Va.

Executive Administrator to Controller/Chief Accounting Officer of USA Mobility and Vice-President of Treasury/Corporate Secretary. Providing all administrative duties to Executive Management.

Conduct research, compile, and type statistical reports. Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and record and transcribe minutes of meetings. Arrange and coordinate travel schedules and reservations. Coordinate Executive Management's calendars and appointments.

Supervise office activities and develop procedures and policies for office activities, such as filing, dictating, records maintenance, typing, word processing, faxing, and mail distribution. Supervisor to Senior and Administrative Assistants.

Payroll liaison for Finance and Treasury Department. Input data from time sheets, production records, or individual time cards to computerized payroll system.

Maintain business expenses and payment records for Executive Management. Responsible for compiling amounts owed from purchase orders, charge slips, sales tickets, and miscellaneous checks for preparing invoices and recording transactions. Create check requests and prepare all requisitions for tax and financial invoices in excess of $10,000.

Responsible for maintaining the office petty cash box.

NotaryPublic

April, 2005 to January, 2007 - Executive Assistant, PresidentExecutive Assistant, Vice-President, FinanceOffice ManagerBowhead, Alexandria, Va.

Executive Assistant to President of Bowhead and Vice-President of Finance Department. Office Manager for Northern Virginia office.

Perform all administrative functions for Executive Management. Responsible for confidential and time sensitive material. Rely on years of administrative and office management experience to execute efficient Executive Office management.

Coordinating all aspects of schedules, including domestic and international travel. Planning and coordinating meetings both internal and external.

Organize and maintain ongoing records regarding project files, reports, events, and portfolio companies. Produce all written responses or replies by phone or e-mail. Designs general correspondences, memos, charts, tables, graphs, business plans, etc.

Official transcript writer for all bi-monthly and quarterly management meetings.

Responsible for the maintenance of all office equipment and negotiate discounted corporate rates with various vendors.

Recruit, interview, checks references, extend employment offers, and conduct orientation for new employees. Recommend prospective employees for employment in executive or senior management positions. Work with executive search firms or other placement agencies to develop and maintain a highly qualified candidate pool. Perform exit interviews and process change of employee status.

Supervisor to office receptionist and office assistants.

January 2004 to April 2005 – HR Generalist and Executive Administrator, Sales Service/America Inc., Alexandria, Va.

Executive Administrator to President of Sales/Service America, a company owned by the United Way of America.

Human Resources Administrator and Generalist for the company. Implement Human Resources policies, medical, 401K/Penison, and employee relation’s procedures.

Supervisor of facilities management, conference planning, travel arrangements, appointments, and vacation scheduling.

Responsible for recruiting and hiring of office administrative workers.

Assist with Customer Service and Sales calls.

Bilingual Representative for the company.

November 2000 to December 2003 - Senior Corporate Communications Specialist, RS Information Systems, Inc., (RSIS) McLean, Va.

Plan and arrange company’s participation in 20 tradeshows nationally each year, a key marketing focus of RSIS in its growth from 800 employees three years ago to 1500 today. Also play key role in creating company exhibit for each tradeshow and as one of principal booth spokespersons.

Administer $400,000 annual budget of Corporate Communications Department as the primary contact with marketing vendors and tradeshow and business conference sponsors.

Plan hospitality suite business receptions for RSIS senior management and customers in Washington, D.C. and nationwide.

Serve as Spanish translator at tradeshows. Also translated Web site content of U.S. Dept. of Transportation client on US-Mexico border policy.n Digital camera photographer for Creative Department and Corporate Communications Department, including overall photography responsibility as assistant editor for company’s quarterly newsletter.

Assisted Human Resources Dept. in recruiting and interviewing potential applicants for federal contractors’ positions in government agencies such as U.S. Dept. of Transportation, U.S. Environmental Protection Agency, and National Institutes of Health.

October, 1999 to November, 2000 – Administrative support to senior management at Swissport, USA, Dulles, Va., and marketing and administrative support at Century 21, Arlington, Va. Utilized fluency in Spanish to assist Human Resources and Marketing.

1994 to 1997 (Summers) – International Longshoremen Association, New York City, Administrative support to Director of Pension Benefits Department. Assisted in mass overhaul of manual check system to automated electronic system. Utilized bilingual ability to explain pension plan process and procedures in Spanish and English.

TECHNICAL PROFICIENCY

MS DOS, Windows XP, 2000, 1998, and 1995, Office '97, 2000, 2003, Word Perfect, DOS, Corel Draw, Photo Paint, UNIX, WESTLAW, SWORD, MRIS, MS Word, MS Access, MS Excel, Resumix, HRIS, Quickbooks, Laswson, and PowerPoint 2000 and 2003

EDUCATION

Paralegal Studies, B.S. (Bachelors of Science), Sufield University

Legal Assisting, Northern Virginia Community College

Professional Membership Society of Human Resource Management, (SHRM).

Recognized by National Dean’s List for Academic Achievement

REFERENCES

I would be pleased to provide references upon request

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