Administrative Assistant Project Manager
Resume:
Kathleen P. Gehebe
Staten Island, New York 10314
718-***-**** - home
917-***-**** - cell
Professional Experience
Rudin Management Company 10/04-1/10
Administrative Assistant
Provided administrative support to Senior Vice President and Assistant Vice President
Assisted in the coordination of various construction projects, troubleshot and followed up on departmental issues, coordinated with contractors and vendors associated with construction projects
Prepared expense reports, maintained files for such
Coordinated on-site and off-site meetings/manage calendars
Typed correspondence, presentations, etc.
Prepared construction budget reports utilizing Excel software
Processed contractor requisitions, maintain spreadsheet of change orders and prepare RFP’s
Composed and sent email
Handled Accounts Payables for department
Analyzed invoices for accuracy, compared with back up data
Strategic Resources Corp. 7/02-6/04
Administrative Assistant
Provided administrative support to Manager of Construction & Engineering and Project Manager
Assisted in the coordination of various construction projects, troubleshot and followed up on departmental issues, coordinated with contractors and vendors associated with construction projects
Prepared expense reports, maintained files for such
Coordinated on-site and off-site meetings/manage calendars
Handled various special projects
Typed correspondence, presentations, etc.
Prepared construction budget reports utilizing Excel software
Processed requisitions, maintain spreadsheet of change orders and prepare bid comparisons
Composed and sent email
Handled Accounts Payables for department
Analyzed invoices for accuracy, compared with back up data
Opened and distributed mail, provided back-up for receptionist (including breaks, sick days)
Organized and maintained departmental files
Ordered supplies for department
Maintained vacation requests for department
Paramount Group, Inc. 9/96-3/02
Office Manager
Handled computerized Accounts Receivables/Payables
Processed all invoices for payment
Made collection calls to delinquent tenants and monitored tenant accounts using computerized accounting system
Coordinated relocation of the building office and setting up of new office
Coordinated paperwork for freight elevator requests for construction, move-ins and deliveries
Responsible for monthly billing to tenants
Assisted with preparation of monthly budget reports
Processed weekly payroll sheets, vacation/sick requests, expense reports and maintain files for such
Maintained files for all leases for new and current tenants
Handled tenant requests, dispatched calls to building engineers/porters
Issued purchase orders and maintained logbooks of P.O.’s
Updated tenant phone directory/tenant information manual
Integrated Resources, Inc. 5/92-3/96
Human Resources Assistant
Set up interviews with candidates, administered typing and clerical tests
Performed all reference checks, prepared new hire packages
Typed all correspondence including inter-office memos, letters, separation agreements, etc.
Updated employee handbook
Processed benefit enrollment forms and answered questions from employees regarding medical and 401(k) plan
Coordinated employee events (including Toys for Tots, company picnics and ski trips, blood drive)
Maintained confidential payroll records
Cessna Aircraft Co. 7/91-4/92
Administrative Assistant
Typed all correspondence including inter-office memos, maintenance reports, payroll forms, etc.
Managed reception desk, greeted visitors to facility
Handled petty cash for office
Responsible for maintenance of office equipment (including postage, copier and fax, coffee maker)
Kept track of employee vacation and sick days
Answered phones, paged employees over public address system
SKILLS:
Typing 60-65 wpm, Microsoft Office Suite, proficient with Word, Excel, Outlook, Powerpoint, knowledge of Quickbooks, proficient with MRI, knowledge of Yardi, strong customer service skills
Contact this candidate