Executive Assistant

JENNIFER E. BURKHOLDER

**** ******** ***** ∙ Norcross, GA 30092

Home: 770-***-**** ∙ Cellular: 770-***-****

E-mail: **********@*******.***

QUALIFICATIONS SUMMARY

Highly skilled and dedicated professional assistant with 17 years of experience supporting, organizing and maintaining the activities of high level attorneys and upper management through administrative functions.

• Highly adept at organizing, researching projects in a timely fashion and multi-tasking with efficiency and accuracy.

• Extremely focused and deadline-driven with the ability to identify goals and priorities.

• Demonstrated capacity in providing support of executive-level staff by scheduling meetings, coordinating travel, reviewing confidential information and managing an office with little or no supervision.

• Excellent knowledge of the following: Windows Office Professional, Microsoft Word 6.0, Windows 95/97, NT and XP, WordPerfect 5.1 and 6.0 for Dos/Windows, PowerPoint, Access, Excel, Visio, Adobe Professional, iManage, Filesite, WORLDOX, DeltaView, CompareRite, Legal MacPac, DocXTools, Elite, Carpe Diem, 4 Rivers TMS Pro 2.0, Dictating Machines, 70 WPM.

EDUCATION

SLIPPERY ROCK UNIVERSITY OF PENNSYLVANIA

Slippery Rock, Pennsylvania. May 1992.

BA in Spanish with a minor in Political Science.

Deans List: Fall 1990, Fall 1992 and Spring 1992.

Student Tutor: Spanish, Political Science and Sociology.

School Activities: Student Representative for Curriculum Committee, CIRUNA (President and Secretary), Spanish Club (President and Vice Presiden) and Member of Sigma Delta Phi (Spanish Honorary Fraternity).

PROFESSIONAL EXPERIENCE

EPSTEIN BECKER & GREEN, PC, Atlanta, GA. June 2009 to Present

Legal Executive Assistant

Provide assistance to the Managing Partner/Chair of National Real Estate Group/Member of Board of Directors and one Senior Attorney (President of Atlanta City Council).

• Manage, review, organize and respond to a high volume of emails to the Managing Partner.

• Manage and organize calendars by scheduling all client and internal meetings, travel arrangements and itineraries, seminars and speaking engagements.

• Create PowerPoint presentations for speaking engagements, webinars and professional membership engagements.

• Create and maintain monthly Atlanta Partner Meetings Agendas and Real Estate Meetings Agendas.

• Research client leads, marketing efforts and client development by reviewing newspapers and news editorials, gathering information from the internet and other sources, as well as create and maintain files and client leads chart.

• Coordinate and prepare marketing information for prospective client meetings.

• Assist and participate in marketing and client events.

• Maintain a well-organized file system, including professional memberships, firm information, recruiting and client files.

• Heavy client contact with professionalism.

• Receive and manage a high volume of calls with efficiency and professionalism.

• Responsible for maintaining all confidential information for the Atlanta office, including firm financials, staff and attorney reviews and files, recruitment efforts and other firm documentation.

• Prepare, review and edit client documents and correspondence.

• Coordinate, create and enter all time entries.

• Edit and send client billing.

• Create, process and maintain expense reports, flex spending accounts and health insurance accounts.

• Organize and maintain multiple professional memberships, including create membership directories, maintaining meeting attendance and meeting minutes.

• Ability to make independent decisions within established guidelines regarding planning, organizing and scheduling of work with little or no supervision.

BINGHAM McCUTCHEN LLP, Washington, DC. June 2001 to April 2009

Legal Assistant/Former Secretary Manager

Provided assistance to a Senior Partner (former Assistant Managing Partner)/Risk Manager and two associates in commercial real estate and finance transactions, as well as acted as the Secretary Manager for over one year.

Legal Assistant.

• Coordinated and prepared for closings of various real estate and finance transactions in a paralegal capacity by editing, transcribing and redlining documents, creating and maintaining closing checklists, organizing all documents for closing binders, obtaining signatures and notaries on finalized documents and preparing closing binders for clients.

• Managed and organized calendars by scheduling all client meetings, travel arrangements and professional association seminars.

• Created PowerPoint presentations for Webinars, client meetings and internal meetings.

• Maintained organizational documents for various client entities.

• Maintained and organized a client closing book containing all properties acquired, sold, leased or financed, which included pictures of properties and various property information.

• Heavy client contact with professionalism.

• Organized various telephone conference calls by taking accurate notes and preparing documents for calls.

• Organized all conflict reports for risk manager review by keeping an accurate log of all reports.

• Assisted in a team effort the other real estate group secretaries with answering phones and other various duties.

• Created and organized all files.

• Reviewed and tracked all incoming and outgoing mail and faxes.

• Managed client billing, created billing correspondence and entered time entries.

• Managed all expenses by tracking receipts and creating expense reports.

Former Secretary Manager.

• Coordinated daily secretarial support and functions for 18 secretaries and 5 floaters/document production specialists.

• Acted as liaison between attorneys and secretaries and functioned as a communication vehicle within the Firm.

• Coordinated daily secretarial assignments to ensure adequate staffing coverage.

• Coordinated the secretarial performance evaluation process.

• Worked with highly confidential information regarding secretarial staff issues.

• Provided training and orientation of all new hired secretaries, as well as supplemental on-the-job training

• Monitored, maintained, and processed vacation and SPE requests.

UPMC HEALTH SYSTEM - Pittsburgh, PA. November 1999 to May 2001

Administrative Coordinator/Executive Assistant – Corporate Real Estate Department

Provided assistance to Senior Director, Assistant Director, Property Managers and Maintenance Staff.

• Prepared and edited real estate documents.

• Created and maintained accurate filing system for leased, owned property and other files.

• Coordinated and distributed biweekly and monthly report to all staff regarding leased, acquired and sold property.

• Maintained and distributed mail for entire staff.

• Maintained calendars by scheduling meetings, presentations and travel arrangements, as well as processed all expense reports.

• Received and directed a large volume of telephone calls with efficiency.

• Maintained employee files, as well as type annual reviews and employee descriptions.

• Organized CRE Policy and Procedure Manuals.

• Tracked and entered office payroll, as well as acted as timekeeper for all employees.

• Ordered and maintained office supplies, as well as office equipment maintenance.

• Tracked and logged all Purchase Requisitions, Disbursement Requests and Housekeeping Inventory.

• Initiated Four Rivers Property Management System.

GROGAN, GRAFFAM, MCGINLEY & LUCCHINO, P.C, Pittsburgh, PA. and

KLYM, OLSZEWSKI & NEDLIK, P.C., Pittsburgh, PA . (firms merged in May 1998) August 1995 to October 1999

Legal Assistant

Grogan, et al:

Provided assistance to the President and two associates in insurance defense and workers’ compensation law.

• Created and edited multi-document court filings, briefs, pleadings, jury instructions and other legal documents.

• Maintained highly confidential documentation, including firm financials, staff and attorney files and other firm documentation.

• Maintained attorneys’ diaries, time entries, client billing and calendars.

• Scheduled meetings, depositions, travel, and presentations.

• Created presentations for seminars, trials and depositions using PowerPoint.

• Assisted Marketing Director in Scholastic Sports Promotion, as well as other promotions for the firm.

• Provided support and training to staff in computer software, including the conversion from WordPerfect to Windows 97 and utilizing WorldDox.

Klym, et al:

Provided assistance to three attorneys in medical malpractice, product liability and insurance defense law.

• Edited, created and proofread briefs, motions, pleadings, and other legal documents.

• Reviewed and summarized legal materials for filing of legal documents with, federal, state and county courts.

• Compiled and completed diary maintenance and billing for clients.

• Responsible for ordering and maintaining supplies, file room maintenance and opening and dating mail.

• Created firm announcements to send to clients, prospective clients and other attorneys.

• Kept accurate client billing for attorneys, as well as diaries and calendars.

LIEBER & WEIS, Pittsburgh, PA. September 1994 to May 1995

Office Administrator/Legal Secretary

• Responsibilities included client billing, accounting, ordering of office supplies, creating and maintaining the file system, establishing and maintaining law library and sending quarterly news release to non-profit clients.

• Compiled legal documents in areas of corporate, tax, non-profit and other areas of law.

• Answered and directed a high volume of calls.

• Created and processed all expense reports.

LEBOEUF, LAMB, GREENE & MACRAE, Harrisburg, PA. May 1993 to September 1994

Assistant to Government Relations Director/Legal Secretary

Provided assistance to Government Relations Director and attorneys in administrative law (utility and environmental), finance and construction law.

• Assisted with sending a monthly news release to clients of state legislation and house and senate bills regarding public utilities.

• Prepared legal documents and correspondence.

• Tracked and maintained time entries and client billing.

• Organized attorney calendar, travel arrangements and presentations.

Contact this candidate