Experienced C-Level Executive Assistant

Bruce M. Warren

** ***** ***** • Franklin, MA ***38 • Home: 508-***-**** • Cell: 414-***-**** ***********@*******.***

SUMMARY

• Over ten years experience as a principle administrative assistant for firms in a variety of industries.

• Skilled in:

Human Resources Travel arrangements Calendaring

Web design Adobe Acrobat Macromedia Contribute

MS Word MS Excel MS Outlook

MS Access MS Powerpoint Event planning

ADP HR Perspective Board Meeting minutes Notary Public

PROFESSIONAL EXPERIENCE

KENNEDY-DONOVAN CENTER, Foxboro, MA, Jan. 2008 – Present

Executive Assistant to CEO, CFO, Vice Presidents

Provided administrative support to the C-Level team of human services non-profit. Worked directly with CEO, CFO, and Vice-Presidents of the agency. Heavily involved in Human Resources and PR/Development areas. Handled confidential information on clients, financials and employees on a daily basis. Arranged travel and lodgings for agency visitors and employees. Prepared and presented new hire orientations for agency hires. Entered new hire information and maintained existing employee data in ADP system. Entered and maintained information on worker's compensation. Prepared board meeting packets and minutes of board meetings. Assisted in planning events for agency.

• Traveled to agency sites to present open enrollment benefit information to employees and have acted as agency benefit administrator during leave of absence.

• Actively involved in pre-offer screenings and onboarding of new employees.

MARQUETTE UNIVERSITY, Milwaukee, WI, Aug. 2000 – Nov. 2007

Administrative Assistant

Provided administrative support to executive (Chairperson) position, along with 14 additional faculty members. Maintained confidential student files for 40+ graduate students and 10+ undergraduate majors. Processed expense reports and accounts payable. Ordered and maintained supplies for the department.

• Streamlined administrative operations leading to the elimination of 1.5 full-time employee positions, for an overall savings of $70,000 per year.

• Improved overall quality of office operations, despite less staffing and yearly increases in total number of students.

Bruce M. Warren Page Two

• Department point person for new hire HR matters, including visa and foreign student insurance, paperwork, card access, mailbox assignment.

Maintained executive, faculty and building calendars. Arranged travel and lodgings for up to 25 visitors to department, along with faculty travel. Organized two open houses per year, annual holiday functions, and other department events.

Designed, created, and maintained faculty, research group, and department websites.

Hired and supervised 1 –2 student workers per year. Served as department representative to various University committees, including University Safety and the Committee on Staff.

GLENROY, INC., Menomonee Falls, WI, Feb. 1998 – Aug. 2000

Administrative Assistant / Technical Analyst

Provided administrative support for five person manufacturing sales force. Maintained sales and research files. Researched new product lines and potential customers for company’s products. Operated 6-line telephone switchboard. Participated in and took notes during sales calls.

• Research performed led to several successful leads for a new product.

Performed quality control on manufactured materials for the company’s Research and Development engineers. Reverse engineered competitor’s products

Other Work Experience:

Loan Originator, Chevy Chase Bank, Rockville, MD, 1997

Fielded incoming inquiries to customer call center. Presented customers with home equity loan information and prepared initial application for processing.

EDUCATION

Mathematics, 2004 – 2007

Marquette University, Milwaukee, WI, GPA: 3.25

A.A., Business Management, 2001

Milwaukee Area Technical College, Milwaukee, WI, GPA: 3.98

HONORS & ACTIVITIES

Honors Graduate Milwaukee Area Technical College 2001

Pi Mu Epsilon Mathematics Honor Society Marquette University 2006 - 2007

Alpha Sigma Lambda Cont. Ed. Honor Soc. Marquette University 2006

Department Representative

University Safety Committee Marquette University 2007

Building Representative

Committee on Staff Marquette University 2002 - 2007

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