Freelance Virtual Assistant
Resume:
Executive Assistant/Conference Administrator/Coordinator
Accomplishments:
Achieved the stage of high level executive assistant
Carried through with successful conference planning and coordinating
Executed conferences from 100 to 600 attendees with budget control, contract negotiation, hotel and vendors
Experience: Jewish Organization - 2002 - 2007
Administrator/Conference Planner/ Executive Assistant
* Proven ability to generate conferences
* Prepare all materials for conferences, national and international
* Set meeting objectives, develop time lines, budgets and site selection
* On-site management of audio visuals, microphones
* Manage outside vendors, on-site supervision and troubleshooting
* Negotiate, review, and finalize contracts according to budget
* Conduct printing, design layout, production and speakers
* On-site coordination of activities, including registration, exhibits, social activities
* Preparation of agenda with support materials
* Manage and liaison with hotels and related vendors
* Database management (Access) of over 1300 members, mailings (alpha, zip-code and bulk)
* Create name badges, meal tickets, place settings; workshops, break-out rooms
* Logistics, QuickBooks Pro2003
* Facilitate institutional placement for religious educators
* Systematize fundraising and acknowledgement letters
* Transcribing
* Manage ads for conference program book, proof read
* Spreadsheets, mail merge, proofread and format reports
* Work with volunteer leadership and committees
* Supervise IT database, bookkeeper and temps
* Board of Directors and Executive Management meeting preparations
* Travel with all conferences, troubleshooting
* All general office duties, phones, filing, faxing, copying, inventory
Pyramid Personnel for Tradeshows & Conferences – NYC- 1999- 2000
Conference Coordinator
* Asset Alternatives - Private Equity Analyst, Receptionist, registration
* The Conference Board, NYC (worked different conferences at various hotels)
* New America Alliance - Public Relations
* The Parker-Meridian Hotel, NYC
* The International Toy Fair - Demonstrator, Registration
* The Toy Center, NYC
* DMIA Tradeshow - Registration
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The Hilton Hotel, NYC
* Conference Board - Registration, Receptionist
* The Waldorf, The Plaza, Marriott, Intercontinental, NYC
* Japan Society – Registration and Advanced Ticketing
* SPAM-Mobile –Pitching new product for Hormel Foods
Corporate Experience: Citibank Securities, Inc. 1993-1998
Executive Assistant/Personal Assistant
* Supported Managing Director, department VP, Associates
* Coordinated travel logistics, including, car, hotel, flights (domestic & international)
* Organized, coordinated personal events, (entertainments, bar-mitzvahs)
* Managed family agenda, insurance claims, appointments
* Organized complex calendar, appointments, telephones
* Scheduled meetings, video, conferences, developed and compiled meeting materials
* Structured filing system
* Created correspondence, agendas and briefing materials
* Managed daily calendar, processed e-mails
* Coordinated in-house and off-site meetings, event planning
* Used Bloomberg and News Edge for tracking client stocks
* Prepared expense reports, presentations, spreadsheets, managed money wire transfers
Professional Skills: High level management, Conferences, Conventions, Seminars, Spokesperson, Special Events, Trade Shows
Office Skills: Microsoft Office Suite, iMAC OS X, WordPerfect12, Win98/NT/2000/XP, Internet, Quickbooks, PDF
Education: Marymount Manhattan College NYC - Business Administration, Travel
Fred Pryor Seminar - Management Skills for Life-Long Learning
References upon request Willing to travel
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