Executive Assistant; Office Manager; Corporate Event Planner

SUMMARY OF QUALIFICATIONS:

Over fifteen years of experience providing impeccable communication and organizational support to Senior Executive Management. Strength in managing multiple activities in tandem, prioritizing deliverables and providing the highest quality support.

PROFESSIONAL STRENGHTS:

• Travel: Coordination of seamless travel itineraries for executive team.

• Vendor management: First line of defense for vendor inquiries. Followed evaluation process and procedures with accounts receivable and payable.

• Facilities: Successful relocation from Studio lot to commercial building. This included initial meetings with property managers, liaison during move, compiling with state building codes and office set up.

• Contract Negociation: Conducted background research on stars “perks” in order to better facilicate and negociate terms.

• Human Resources: Processing payroll (collection of timesheets. Reconcilation, vacation accrual). Onbording and offboarding activities (new employee set up, benefit enrollment and final pay calculation).

PROFESSIONAL EXPERIENCE:

TradeScape, Inc., San Mateo, CA. January 2011 - Present

Office Manager & Senior Executive Assistant to President, CEO, CFO; & Human Resources Director

• Support of CEO based in New York, NY with weekly travel to the bay area. Constant attention to his schedules professional/personal commitments in order to insure smooth execution.

• Impeccable communication and organizational skills: anticipate needs and stay ahead of changing priorities.

• Meeting coordination; daily and offsite company events

• Coordination of the company travel program, reconciled expense reports with adherence to expense policies.

• Special Events coordination of meetings, client interaction and staff events, including locating venues, collecting quotes for catering, equipment needed, attendance and change management.

• Assisted Human Resources Director with onboarding and offboarding activities. Also provided additional administrative support of programs and policies.

City of Hope, Medical Research Hospital, Duarte, CA. January 2010 - January 2011

Senior Secretary to Director and Physicians of Medical Oncology

• Support of three Oncology doctors.

• Created Protocols; prepared submission of grants.

• Submitted manuscripts into Medical Journals.

• Attended Oncology meetings and provided doctors with updates of ongoing projects.

• Coordination of travel for the doctors international and national speaking engagements.

Phoenix Books Inc., Beverly Hills, CA. September 2008 – November 2008

Executive Assistant to President

• Interface with high-level Executives and Talent. Interface with all levels of people.

• Coordination of travel; hotels; airlines; and transportation on reducing prices.

• Documentation of staff meeting minutes.

CBS/Paramount, Los Angeles, CA. March 2004 - September 2008

Executive Assistant to Vice President, Information Officer, Information Systems

• Planned and managed workshops of over 100 people which included, but not limited to, renting space, catering, equipment, and setting up and break down of event, and provided appropriate security for all attendees.

• Managed a floor of employees and their managers, interfaced with all consultants, full-time employees, and vendors.

• Worked closely with Human Resources to keep everyone apprised of additions and separations.

• Worked closely with relocations.

Universal Studios, Universal City, CA. March 2000 - February 2004

Assistant to Senior Vice President, Universal Cartoon Studios

• Assisted Senior Vice President with all information related to production staff, such as directors, producers, and talent.

• Interfaced with high-level executives, and production offices.

• Troubleshoot and resolved problems quickly and professionally.

Assistant to Senior Vice President, Business & Legal Affairs

• Assisted the Senior Vice President of Business & Legal Affairs.

• Researched the background of all potential candidates, and prepared the Senior Vice President with all information prior to negotiations and drafted the contracts per deal terms.

• Administrative support such as travel arrangements, expense reports, check requests, phone log and calendar.

• Redlined and proofread agreements, contracts and licenses and composed correspondence and memos.

The Walt Disney Company/ABC Studio, Burbank, CA 1994 - February 2000

Assistant to Director, Television, Production/Post Production Finance

• Post Accountant for “The Voice of Disney” and “Thanks” (Pilot).

• Maintenance of budgets, staff/crew lists, post production schedules and W-9 forms.

• Prepared comparison spreadsheets of episodic, pilots and movies of the week.

• Audited payroll, assisted Post Accountants other Production Accountants, coordinated materials for budgets, correspondence, and distribution.

Office Assistant, Studio Operations, Transportation (contract position for almost a year)

• Assisted Director of Studio Operations.

• Maintained daily records of operations associated with the Back lot, i.e. created rate cards and WA's for weekly summary and distributed to various productions.

• Processed payroll, weekly invoices and original backup for the Studio Service Station.

COMPUTER SKILLS:

Microsoft Office; Word, Excel, Power Point, Outlook, and Lotus Notes.

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