Accounts Payable, Accounts Receivable, Budgeting, Forcasting, Analysis

Aleta Carlson

***** ***** ******, *******, ** ***05 • **********@*****.*** 605-***-****

Internal Auditor/Accountant with 10+ years of fund/cash flow management, budget analysis, accounts receivable, accounts payable, payroll, operating statements, cost accounting reports, Strong analytical skills in Budgeting and Forecasting, identifying and implementing process improvement and cost savings opportunities, Inventory Management, and Marketing in a diverse Environment. BA in Accounting, 3.72 GPA.

SUMMARY OF QUALIFICATIONS

Increased revenue retrieval by $300,000 within a year by learning and implementing effective processes within existing software program.

Established new file system and archival procedures which improved file retrieval and increased space for added revenue stream.

Entrusted with facets of monthly forecasting and budget planning for an $8M annual budget.

Championed new accounting software system for accounts payable which resulted in a reduction in turn around time from four weeks to four days at a very low cost.

Reporting Liaison with fifteen clinics which resulted in Division wide continued effective communication and operation.

Spearheaded the opening of regional office and establishment of operations in order to meet audit requirements of the commission.

PROFESSIONAL EXPERIENCE

South Dakota Department of Revenue, Sioux Falls, SD 57110 2008 - Present

Motor Fuel Revenue Agent

Conducts fuel tax license reviews of businesses to determine compliance with the state’s tax codes.

Monitors businesses in an assigned territory to ensure compliance with the state’s motor fuel tax codes.

Instructs businesses on tax obligations and appropriate reporting procedures and provides information on other tax related question to ensure the state’s motor fuel tax laws are understood and complied with.

Issues tax licenses to new businesses ensuring the business is eligible for a tax license and explains reporting requirements.

Contacts businesses that are delinquent in paying taxes to ensure the state receives the appropriate taxes due.

Assists Senior Revenue Agents and Auditors in completing reviews and audits.

Performs other work as assigned.

One Stop Painting and Flooring, Ocala, Fl 34474 2008 - 2008

Office Manager

Maintain/monitor Accounts Payable using QuickBooks.

Maintain/monitor Accounts Receivable using QuickBooks.

Organize office operations and procedures.

Prepare time sheets and cards, in preparation for weekly payroll.

Provide insurance information for employees.

Ensure personnel files are up to date and secure.

Anticipate, order, and verify receipt of needed supplies.

Review inventory system and input inventory on a regular basis.

Receive, schedule, and coordinate daily jobs and process work orders.

Responsible for system back up.

Create and maintain spreadsheets to monitor contract draws.

Jago Furniture, Ocala, Fl 34474 2008 - 2008

Store Manager

Strategically identified wholesale customers to market and sell product.

Implement “Out of Store” promotions and monthly e-marketing.

Maintain the overall quality of day-to-day operations.

Overseeing the hiring, firing and maintaining of personnel.

Oversee inventory status on a regular basis.

Communicate special order specifications between the client and manufacturer.

Responsible Customer service.

Goldencare USA, Sioux Falls, SD 2008 - Present

Insurance Representative

Carroll Institute, Sioux Falls, SD 2006 – 2007

Business Office Manager

Managed daily operations, scheduled staff assignments, supervised administrative support staff.

Establish appropriate qualifications for administrative personnel.

Responsible for recruiting, hiring, promoting, maintaining, employee reviews, and termination.

Implemented training programs for new and existing employees.

Develop and maintained staff schedules to accommodate corporate needs.

Liaison between administrative personnel and senior management.

Improved accounts receivable retrieval by $300,000 within a year while learning and implementing effective processes within software program.

Created accounts receivables bi-monthly analysis which resulted in maintaining an ongoing accounts receivables status.

Coordinated documentation submission monthly with counselors in order to process billing for accounts receivables

Created and provided monthly management reports for Board of Director’s Meeting.

Researched/recommended new software to improve efficiency at the lowest cost.

Golden Care USA, Sioux Falls, SD 2005 – 2006

Insurance Consultant

Combined Insurance, Sioux Falls, SD 2005 - 2005

Insurance Representative

Good Samaritan Society, Sioux Falls, SD 1999 – 2005

Reimbursement Specialist

Maximize reimbursement by understanding and following Medicare rules and regulations and the state’s reimbursement system to and educate center and national campus staff as needed or requested.

Established spreadsheet in order to track center improvement/construction costs using State guidelines which resulted in increased per diem rates.

Transitioned paper cost report back up documentation to spreadsheets to streamline cost report preparation.

Coordinated financial documentation and assembled folders for 250 Centers provided during annual meeting.

Established audit report in final process of cost report preparation to monitor accuracy of financial information and provide needed additions and/or exclusions to cost report preparation manual.

Develop and maintain summaries of Medicaid reimbursement systems and rate schedules by developing a system to insure current reimbursement manuals for all states.

Ensured Timely Preparation of Medicaid and Medicare cost reports and special reports that resulted in continuing revenue stream.

Good Samaritan Society, Sioux Falls, SD 1999 - Promotion

Billing Specialist

Created a billing process to reduce month-end close time from five+ days to within four days of deadline.

Effective use of billing related software upon completion of training.

Understand and verify the proper ICD-9 and CPT codes to allow for accurate billing

Knowledgeable of Part B, Medicaid, and co-insurance billing rules.

Southridge Health Care Center, Sioux Falls, SD 1999 – 1999

Business Office Manager

Establish an organized work flow between multiple departments within four months of hire.

Coordinated accounting activities between multiple locations.

Trained Telzon billing process to personnel while training self.

Entrusted with timely process of accounts payable, accounts receivable, and payroll.

Liaison between company, residents and their families.

Processed and administered all employee benefits.

Reconstructed an employee master list using Access database.

Upon two days training prepared payroll on a Bi-weekly basis.

Inform all new employees of benefits offered by the company.

Maintain employee files.

South Dakota Real Estate Commission, Pierre, SD 1997 - 1999

Auditor

Spearheaded new field office.

Audited 300 real estate agencies/licensees annually in accordance with state real estate laws and regulations.

Converted data base files from Q&A to Access as a team effort.

Established selective criteria to support audit information.

Proctor real estate property management tests.

Developed licensee desk reference.

Revised audit checklist forms for broker, property manager, and auctioneer audits.

Reconcile licensee’s financial accounts in order to verify compliance with South Dakota Real Estate Commission statutes.

Determined criteria in order to audit in excess of 300 agencies/licensees within required time frame in accordance with state law.

State Of Nevada, Carson City, NV 1987 - 1997

Accounting Specialist 1993 – 1997

Department of Human Resources

Above standard performance while conducting account audits, accounts payable, receipt maintenance-state/revolving accounts, agency file maintenance, accruals/schedules using Lotus and Excel.

Entrusted to provide accurate and timely monthly operating statements, account and payroll reconciliation’s

Developed and converted inventory process from word processor using Lotus and Access database

Championed electronic voucher system to fruition realizing a decreasing accounts payable process completion from four weeks to four days.

Liaison to 15 offices to ensure and maintain division wide communication resulting in positive efficient operations flow.

Implemented time management methodology resulting in cost savings to agency by using sound judgment to prioritize multiple tasks and projects.

Entrusted to forecast and project division budget by identifying future projects and expenses resulting in a sound budget.

Department of Information Services, Facility Management Division

Accounting Specialist 1992 - 1993

Negotiated contracts for the division resulting in a time and cost savings to agency,

Supervised activities of Management Assistant I position which included accounts payable.

Entrusted with accounts receivable resulting in accurate billing and timely payments from customers.

Processed payroll with result of accurate payments to employees

Initiated fund transfers to accommodate availability of monies.

Provided management reports and budget analysis.

Established and maintained office procedures, policies and developed travel and personnel information/procedure booklets to assist future and current employees to execute duties in a timely manner.

Management Assistant II 1989 - Promotion

Supervised activities of Management Assistant I position.

Organized divisional conferences which regional and statewide customers and seminars with very positive results.

Wrote and maintained office procedures to increase efficiency.

Recorder of minutes for department, management and project meetings.

Management Assistant I 1988 - Promotion

Processed accounts payable, maintain Budget vs. Actual, Compensatory Time and Annual Leave Report, software payable spreadsheet, depreciation schedule, balanced general ledger to controller reports, work program analysis, payroll and payroll analysis.

Department of Motor Vehicles & Public Safety Registration Division

Dealer/Registration Technician 1987 - Transfer

Licensed Automobile Dealers, wholesalers, salvage dealers by verifying application for complete information.

Monitored dealer files to verify compliance with state statutes.

Supplied dealers with state licensing requirements.

Assisted in development of a new computer program for the Bureau of Enforcement to establish an effective workable tool that provided necessary information and capabilities to effectively provide services to customers and the agency.

Informed public about regulations in accordance with Nevada Revised Statutes which resulted in good public relations. Answered approximately 600 telephone calls from the public and in person about regulations in accordance with Nevada Revised Statutes. In addition compose letters, memos and drafts.

Cross-trained in the Emission Control Program which provided the division with more work schedule alternatives.

EDUCATION

Morrison University, Reno, NV

B.A. in Business Administration, concentration in Accounting, 3.72 GPA

COMPUTER SKILLS

Microsoft Excel, Charts

Microsoft Word

Quicken

QuickBooks Access

Groupwise

Oahe

Stars

Cedar

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