Administrative Assistant Engineering

Seek the Challenging Position of Administrative Assistant

A highly equipped Administrative Assistant with experience in performing a variety of administrative and staff support duties for a specified department, which require a range of knowledge and skills of organizational procedures and policies; directing and assisting visitors, and resolving administrative problems and inquiries; composing, editing, and proofreading correspondence and reports, and preparing a range of administrative documents.

Summary of Qualifications

•More than twenty-five years of extensive experience.

•Strong ability to lead and train staffs.

•Profound database management skills.

•Great knowledge of general accounting principles.

•Remarkable ability to communicate effectively, both orally and in writing.

•Complete knowledge of supplies, equipments and services ordering and inventory control.

•Exceptional record maintenance skills.

•Excellent ability to solve problems.

•In-depth receptionist skills.

•Deep ability to compile information and prepare reports.

•Excellent coordinating skills.

•Immense ability to schedule appointments and maintain calendars.

•PowerPoint Presentations.

•Excel Spreadsheets.

•Remarkable word processing and data entry skills.

•Excellent ability to make administrative/procedural decisions and judgments.

•Strong ability to compose and edit already written materials.

Professional Experience

Genzyme, Framingham, MA April 2010 to Present

Laboratory Operations Assistant

Alpha Professionals, Inc. (Contract Position)

•Supports laboratory managers, directors, aids accessioning staff by assisting with tasks associated with processing clinical samples and reporting results in order to meet laboratory turn around times.

•Prepares patient reports for reporting by the Laboratory Managers and/or Directors.

•LIMS data base entry and quality checking, result entry, and partnering with Accessioning and laboratory staff to obtain missing clinical information.

•Maintains patient files and databases for various test results.

•Meets the daily deadlines and TAT goals for the Clinical Specialty Laboratory.

•Used this information to help prioritize work.

•Assisted with filing and the maintenance of patient records in accordance with the current laboratory retention policies

•Cross trained to provide coverage in accessing sample entry and quality checks.

•Followed detailed instructions on new routine, non-technical work.

Ken’s Foods, Inc., Marlborough, MA 2003 - 2009

Administrative Assistant to Vice President of Engineering

•Coordinate and perform a range of staff as well as operational support activities for the unit; serve as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems.

•Provide administrative/secretarial support for the department/division such as answering telephones, assisting visitors, and resolving and referring a range of administrative problems and inquiries.

•Operate personal computer to compose and edit correspondence and memoranda from dictation, verbal direction, and from knowledge of established department/division policies; prepare, transcribe, compose, type, edit, and distribute agendas and minutes of meetings.

•Schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors, which coordinating travel as well as lodging arrangements.

•Establish, maintain, and update files, databases, records, and other documents; develop and maintain data, and perform routine analyses and calculations in the processing of data for recurring internal reports.

•Sort, review, screen and distribute incoming and outgoing mail; prepare, compose and ensure timely responses to a variety of routine written inquiries.

•Printing, maintenance, and other services.

•Train and lead employees when required.

•Daily processing of purchase orders and invoices.

•Capital Expenditure Budgets of all engineering projects.

•Shipped samples that were required for vendor to design new machinery.

•Assisted in the rollout of New Products for the Retail Department.

•Overages, Shortages and Damages of product for invoicing corrections.

•Deductions for the Account Receivable Department.

•Microsoft Office (Word, Excel, PowerPoint and Outlook)

•Answering and directing department telephones, filled in on the switchboard and other duties as assigned.

Manpower and Kelly Services, Westborough, MA 2001 -2003

•Assorted administrative functions as required by the clients.

Duke Engineering & Services, Environmental Laboratory (formerly Yankee Atomic Electric Company), Westborough, MA

Record Keeping / Accessioning Technician 1988 – 2000

•Received, monitored and labeled incoming environmental and bioassay samples while adhering to chain-of-custody protocols.

•Prepared appropriate analysis worksheets, distributed samples, and entered pertinent data into the record-keeping database tracking system.

•Issued acknowledgement letters, analysis reports, and invoiced the clients.

•Created/maintained user procedure manuals per laboratory procedures and Nuclear Regulatory Commission guidelines, as well as, preventative maintenance of record-keeping computer programs, equipment and supplies.

•Training of personnel.

Senior Administrative Assistant

Yankee Atomic Electric Company (sold to Duke Engineering)

•Processed purchasing orders, requisitions and invoices.

•Maintained budgets for various sections.

•Word Processing

•Answered department phones, switchboard and other duties as assigned.

•Promoted to Record-Keeping Technician.

Worcester County District Attorney’s Office/ Drug Unit 1987 - 1988

Administrative Assistant

•High visibility/high priority, confidential position assisting detectives.

•Aiding in search warrant preparation, prior conviction record retrieval, and transcription of confidential/classified interviews, forfeiture/closure documentation preparation, computerized on-line and lateral hard-copy filing, macro generation, telephones and other duties as assigned.

EDUCATION

Associate of Science, Business Management, Fisher Jr. College 1982

Salter’s Secretarial School – Medical Terminology

Becker College – WordPerfect 6.1, Sociology – Intercultural Communications

Fisher College – Database Management – Access, Excel, Intro. to Visual Basic, Intro. to Internet/Website Development

Nichols College – Classes towards a Bachelors Degree

Executrain – Windows, Lotus 1-2-3 and Access 2.0

SELECTED ACHIEVEMENTS

•Organization of the Engineering Lab for storage of drawings and documentation on projects.

•Analysis reports were individually filled out, changed the procedure so that the analysis report was filled out as a master, this established less mistakes and was a time savor by photocopying the master.

•Created macros for the forfeiture department.

•Created macros for the detectives for search warrants.

Contact this candidate