Sales Administrative Assistant

Valerie Ybarra

Cell Phone: 909-***-****

Phone: 909-***-****

Email: *************@*****.***

ADMINISTRATIVE COORDINATOR/OFFICE CLERK/SALES SUPPORT

Excellent Administrative Coordinator with more than 15 years of experience coordinating special projects with high degree of efficiency. Serve point person for managers, sales, store demo team, payroll and marketing dept. Maintains excellent communication and organizational skills, and is equally effective at problem solving.

PROFESSIONAL EXPERIENCE:

Sales Support Coordinator – TriNet (Temp position 10/31/11 – 02/29/12)

Scanned and uploaded documents to Salesforce.com

Updated Accounts in Salesforce.com to appropriate stage.

Scheduled conference calls with Sales and Service Team.

Prepared FedEx labels and schedule FedEx pick up.

Assisted Sales Staff with client proposals.

Filed, faxed, copied, scanned documents.

Data entry.

Coordinated catering for business lunches and workshops.

Assisted with Coordination of Team events (Holiday dinner party, Team building dinners outside office).

Organized and managed proposal materials for Sales personnel.

Ordered office and kitchen supplies for three satellite offices.

Organized and prepared materials for Human Resource client workshops.

Generate Workshop certificates.

Bind training manual.

Administrative Assistant APC by Schneider (Temp position with VOLT 04/11 – 09/11)

Updated and maintained In-Transit report.

Verified and filed Bill of Ladings.

Scheduled order pick up via email and phone.

Planned carriers for shipments.

Provide excellent customer service.

Planned International internal orders.

Prepared International documents and invoices.

NUTRO PRODUCTS, INC., INDUSTRY, CA (1994 – 01/2009)

NDCIS (Nutro Demo Check In System/Telephony)

Systems Administrator for NDCIS and Assistant to the Sales Support Manager.

Responsible for generating, processing and distributing reports, invoices, letters, memos, financial statements and spreadsheets for U.S. and Canadian offices and keeping scheduled calendar.

Handled data entry for staff of 250+ Sales Team and 2,000+ Sales Demo Team; processing various requests, correcting and generating timecards.

Corresponded with Sales Demo Team via phone, fax, and email.

Maintained inventory for Marketing Dept.

Sales Support Administrative Assistant (2000-2009)

Maintained documents for sales and company vehicles leases, insurance, and vehicle maintenance.

Audited sales, International and Inter Company expense reports, reconciled discrepancies, approved over limit amounts.

Implemented training course for new recruits speeding profitability.

Performed weekly backup system for accounting dept. from main server for 50 computers.

Maintained/updated department faxes and FedEx computer.

Responsible for updating director’s schedule.

Maintained and purchased supplies.

Point of Purchase (1996-2000)

Order Entry-POP requests from sales personnel, marketing dept., generated invoiced packing slips.

Maintained and updated POP inventory for Marketing.

Responsible for packed and shipped POP items for stores in U.S. and International; traced packages sent via FedEx and UPS.

Balanced, generated and distributed daily, weekly, month-end reports with territory forecast in budget.

Accounts Receivable Assistant (1994-1996)

Handled order entry for retailer orders and invoicing.

Handled International conversion rates and proper docs.

Responsible for Accounts Receivable, receiving checks, preparing and applying funds.

Completed Credit Memos.

Served as a strong, reliable back-up to A/R Manager when went on leave or vacation.

Strong support to A/R Manager and keeping excellent communication.

EDUCATION:

Chaffey College, Rancho Cucamonga, CA (2006 – Present)

Anticipated Associates Degree in Business Administration/Marketing Spring of 2013

QuickBooks certificate.

COMPUTER SKILLS:

10-key by touch

Proficient in Excel

Salesforce.com E-mail – Outlook

Proficient in Word

Lotus Notes Power Point

Oracle

VOLUNTEER WORK:

BHSF Church, Upland, CA (2003 - Present)

Bookkeeper

Maintained banking accounts, reconciled monthly bank statements, generated and distributed monthly financial reports for board members.

Accounts Payable, paid employee taxes, audited accounts,

Kept track of reserve accounts/petty cash, manage benevolence, gifts and donations.

Director of Children’s’ Ministries

Supervised 10 teachers and volunteer workers, organized schedules and purchased curriculum.

Overseer for Nursery, Children and Youth

Facilitated banquets/Events Coordinator

Precise Christian Academy, Pomona, CA

Audited student and employee files.

References:

Available upon request.

Contact this candidate