Human Resources Administrative Assistant
Resume:
Maria E. Cabrera
Miami, Florida 33186
*.*********@*****.***
PROFILE
• Experienced in Administrative, Receptionist and Human Resources functions
• Able to handle personal and personnel matters with discretion
• Ability to work under pressure and meet deadlines
• Meticulous attention to detail
• Excellent decision-making skills
• Effective and efficient working independently and as a team member
• Fluent in English and Spanish
• College graduate
EXPERIENCE
10/24/08 -12/1/10 Administrative Assistant
Sandler, Travis & Rosenberg
Miami, FL
• Screening and prioritizing phone calls
• Greet clients
• Open, sort and distribute incoming correspondence, including faxes and email
• Prepare response to correspondence containing routine inquiries
• Maintain calendar and meeting agendas
• Prepare files for meetings
• Make travel arrangements / submit travel expense report
• Maintain files (hard copy), electronic files and fax
• Scanning
• Assistant to Mr. Gilbert Sandler / assisted other professionals when needed
9/11/07-4/22/08 Human Resources Assistant
NASCAR
Daytona Beach, FL
• Answer incoming calls for department
• Sort and distribute incoming mail
• Prepare Daily Schedule for department
• Order department office supplies
• Prepare new employee documentation package
• Maintain Emergency Contact spreadsheet for all employees
• Maintain employee files and termed employee files
• Maintain Form I-9 binder
• Maintain spreadsheet for employee vacation/PTO
• Maintain spreadsheet with all travel and time-off requests for department
• Reviewed payroll spreadsheet (time & pay rate) for a group of employees (NASCAR affiliated company)
• Scheduled meetings
• Filing, copying and faxing
• Worked on special projects
4/24/06 – 6/13/07 Human Resources Assistant
Sandler,Travis & Rosenberg P.A.
Miami, FL
• Prepare new employee documentation
• Provided new employee orientation
• Pre-screen candidate’s resume and schedule interviews
• Conduct preliminary interview
• Complete verifications of employment
• Ensure all new hires possess proper employment eligibility verifications
• Process all new employee benefits enrollments
• Inform insurance company of employee changes or terminations for Cobra processing
• Processing disability claims for all offices
• Reply to all employment verification inquiries
• Maintain employee files organized and up to date
• Input Vacation/PTO times for employees
• Input weekly attendance for Miami office employees and the outer offices
• Schedule travel
• Maintain calendar for VP of Administration & Human Resources
• Assist with ADP payroll data
• Maintain census report for active and terminated employees
• Answer incoming calls for VP of Administration & Human Resources
• Handle incoming and outgoing mail for VP of Administration and Human Resources
• Communicated with employment agencies
• Assist Chief Operating Officer with annual firm meeting preparation; negotiate services with hotel for meeting rooms
• Assist with organization of end of year holiday luncheon
• Assist VP of Administration & Human Resources with all other day-to-day HR and administrative issues
• Worked with Chief Operating Officer on end of year professional budget requests
• Provided lunch break to receptionist on switchboard
10/23/03-3/14/06 Administrative Assistant
Administration/Human Resources
First National Bank of South Miami
South Miami, FL
• Answer incoming calls
• Sort mail and distribute
• Send and distribute incoming faxes.
• Maintain new employee packages, create new employee file folders, employment verification on new employees
• Paid cafeteria invoices
• Ordered office supplies
• Maintained Office Calendar
• Travel arrangements/Expense Report
• Collected weekly attendance sheet from departments and added information to Softtime,
• Provided lunch break to bank receptionist on switchboard
• Month end received report of all valet parking entries and mailed invoices for payment.
5/31/91-6/11/03 Office Services Manager
Bessemer Trust
Miami, FL
• Answer, screen and route incoming calls
• Sort and distribute mail, handle and distribute incoming fax correspondence as well as send outgoing documents
• Assembled and updated company information packets
• Provide client services (deposits, wires, and cash journals)
• Processed monthly bill payment for office
• Scanning and indexing documents
• Schedule appointments and video conference meetings
• Maintain office supply inventory and office attendance record
• Set up client/employee luncheon meetings in conference room
• Experienced in the use and basic troubleshooting of most office equipment
• Set up maintain office files and office equipment agreements
• Set up work stations for new employees
10/1987-5/1991 Sales Assistant
Smith Barney, Harris, Upham & Co.
Miami, FL
• Client contact: responding to client inquiries and requests, reporting trade executions, giving security quotations, and scheduling appointments, collection of funds due for security settlement, collection of securities due for settlement, customer complaints and inquiries.
• Customer service: managing the Money line, processing new account information, identifying security positions in clients’ accounts, preparing changes to addresses on existing accounts, forwarding approved reports on market conditions and stock quotations.
• Trade processing: comparing trade report copies to trade tickets, comparing trade tickets to client confirmations, preparing instructions.
11/1985-9/1987 Assistant to Managing Director/President
Steinhardt Partners
New York, NY
• Provided administrative assistance to the President of a leading New York City
brokerage firm
• Scheduled meetings and luncheons with investors, corporate executives and the media
• Handled detailed record keeping maintained publicity records, screened and prioritized calls
• Maintained four personal checking accounts, assured adequate cash flow, handled accounts payable, handled bank reconciliation (100+ checks per month), handled record keeping and payroll for members of household staff (4), provided problem solving and counseling re: personal matters.
EDUCATION
Hunter College
New York, NY
B.S. Home Economics - Dietetics, 1984
COMPUTER SKILLS
Proficient in Microsoft Word, Excel, Outlook and Internet
REFERENCES
Available upon request
Contact this candidate