Accounting Assistant / Payroll / HR Assistant
Resume:
Nancy Stith
**** ***** ****, *** * – Dale City, VA 22193
*******@*****.***
Qualification Summary:
• Detail-oriented • Well organized • Multi-tasked problem solver • Excellent communication skills • Assist HR/Benefit department • Proficient in Microsoft Office (Excel, Word, Outlook, Access) • Proficient in various payroll & HR databases such as ADP (Reportsmith, e-Time), Ceridian, Lawson, Timberline, in-house and Integrated Accounting System (IAS).
Experience:
Various Contract Assignments (DC Metro Area) May 2011- Present
Accounting Assistant (Contractor)
Zeiders Enterprises, Inc. - Woodbridge, VA - (February 2011- April 2011)
Work with databases: ADP Pay Expert, ADP Enterprise eTIME, and Deltek GCS Premier for payroll & A/P (V 5.0).
Attend virtual training course: ADP Payforce Employee Maintenance.
Assist with processing bi-weekly payrolls for multi-state operations.
Assist the accounting department.
Assist with verifying reports, updating changes, spreadsheets, putting together month-end reports and booklets, etc….
Handle research, accounting administrative request, and other special requests.
Payroll & Human Resource (HR) Assistant (Contractor)
Niitek - Sterling, VA - (September 2010- October 2010)
Work with databases: Millennium, Millennium reports.
Assist with processing bi-weekly payrolls for multi-state operations.
Separate and distribute checks to appropriate departments.
Assist the HR department.
Assist with verifying reports, updating changes, creating spreadsheets, etc….
Handle research, accounting administrative request, and other special requests.
Payroll Manager / Accountant / Human Resource (HR) Assistant January 2006- July 2010
Valcourt Building Services - Arlington, VA
Input, verify, process and transmit all new data and payroll changes into appropriate systems.
Translate payroll from ADP (V 5.10.07) and Timberline (V 9.3).
Post payroll journal entries in Timberline.
Process weekly and bi-weekly payrolls for multi-state operations for 500 plus employees.
Utilize Reportsmith for various reports.
Process and e-mail various reports to branches.
Separate and distribute checks to appropriate branches.
Assist HR manager in processing employee benefits in ADP and I Power, expensing benefit/insurance payments, open enrollment, Cobra, 401-K wires, employee files, various reports and other projects as assigned.
Update spreadsheets (post cash, safety deposits, allowances, new hires in order to enroll in selected benefits).
Assist HR manager with various HR audit, compile and classify data.
Handle research and special requests.
Payroll Accountant / HR Assistant March 2005- December 2005
McLean Bible Church - McLean, VA
Input, verify, process and transmit all new data and payroll changes into appropriate system.
Translate payroll from ADP (V 5.10.07). Maintain EZ Labor and adjust vacation/sick balances
Process bi-weekly and semi-monthly payrolls for 500 plus employees.
Download General Ledger into excel template to transfer to Shelby (V 5.4).
Assist with various general ledger tasks, journal entries, month-end close assignments, annual budget, and other projects as assigned.
Utilize Reportsmith for various reports.
Request A/P checks for child support, garnishments, etc…
Separate and distribute checks to appropriate departments.
Assist in processing the weekend offering each Monday.
Manage 403B retirement plan withholdings, disbursements, reconciliations, and periodic audits.
Process and e-mail 403B retirement contributions to Diversified.
Expense prepaid benefit/insurance payments to the appropriate departments on a monthly basis.
Update spreadsheets (Cobra, ministry, 403B).
Handle research and special requests.
Accounting Analyst (Contractor) July 2004- March 2005
Federal Reserve Bank - Richmond, VA
Assisted with processing payroll for twelve districts (on-cycle and off-cycle).
PCBAF (Payroll Central Business Application Function). Assisted with CBAF Ceridian Tax Total Spreadsheet.
Prepared worksheets (credit, FICA, bank’s portion, federal and state unemployment, Federal/FICA, state withholdings, and thrift fund reconciliation.
Assisted in maintaining General Ledger Verifications for 31 accounts. Maintained roll-up accounts and balances. Assisted with maintaining Daily IAS Settlement Worksheet.
Updated subsidiary ledgers, off-cycle list, Hewitt, flex, legal, and bond spreadsheets.
Emailed SDS Totals, Lotus Notes Version 5.0.11, Lawson Version 3.0.8.168, IAS Version 7.1
Payroll Accountant March 2003- February 2004
Cystic Fibrosis Foundation - Bethesda, MD
Assisted with payroll conversion from Lawson to ADP.
Assisted Accounting Manager with General Ledger conversion from JD Edwards to Great Plains.
Assisted Accounting Manager with maintaining company pension plan.
Maintained manual check log.
Assisted with training all new hires/office chapters on ADP office timesheet using E-time.
Adjusted vacation/sick reports.
Provided various employee and pay-data reports for proofing purposes.
Prepared manual checks.
Processed bi-weekly payroll for multi-state chapters for 500 plus employees.
Processed all new hire packet information.
Input, verified, transmitted and downloaded all payroll data.
Received and translated payroll from ADP.
Separated and distributed checks to appropriate chapters.
Provided customer service to chapters.
Downloaded and utilized Reportsmith for various reports for accounting manager and transferred to excel format.
Payroll Coordinator May 2001- February 2003
Hogan & Hartson LLP (Hogan Lovells) - Washington, DC
Processed payroll changes and new data (code for entry into system) for 3000 plus employees. Backed-up payroll assistant.
Reconciled personal and expense account deductions. Completed requests for wire transfers and fund transfers.
Assisted in proofing edits of prepared P/R processing. Made corrections and checked for accuracy.
Maintained status reports and followed-up on new or missing information. Journal entries.
Prepared manual checks and manual check transfers.
Maintained manual check log.
Opened and reviewed returned payroll and separated reports.
Pulled late list checks and kept track of constant offenders.
Handled research and special requests.
Maintained legal assistants' and specialists' vacation balances.
Maintained departmental forms and lists (check distribution, report distribution, and transfer forms).
Assisted Pension Department with partners' distributions.
Payroll Coordinator & Cost Control Engineer (Traveled) August 1998- May 2001
Baker Concrete Construction - Monroe, OH (Corp. Office)
Processed and transmitted payroll daily with in-house OCC system for 500 plus employees.
Assisted Project Safety Manager with all correspondences.
Assisted departments and superintendents on various job-sites.
Managed MS Excel and MS Word software.
Processed month-end billing.
Processed HR information and all new hire packets.
Set-up and maintained daily manpower procedures and reports.
Processed daily productivity and scheduling reports.
Assisted Director of Accounting.
Set-up jobs using JD Edwards software.
Assisted with cost coding, quantity reports, and distribution of weekly job site reports.
Prepared all manual checks.
Maintained weekly expense checks distribution log.
Opened, reviewed, and distributed P/R and expense checks.
Payroll Administrator August 1988- May 1998
Central Coca-Cola Bottling Co, Inc - Richmond, VA
Processed bi-weekly payroll for multi-state operations.
Keyed, verified, transmitted, and downloaded all payroll data.
Separated and distributed checks to appropriate locations.
Requested A/P checks for child support, garnishments, etc...
Assisted A/P and A/R departments.
Matched and mailed weekly billing invoices for A/R department.
Processed Work Site and Worker's Compensation reports on a quarterly basis.
Additional responsibilities included: suspense reconciliation, bank spreadsheets, journal entries for payroll taxes, accruals, suspense, 401k, and various tax reports.
Assisted controller.
Education & Training:
Bachelor of Science – Criminal Justice (Major) – Social Work & Psychology (Minor), Radford University – 1980
Continuing Education/Credits:
ADP – Payforce Employee Maintenance– 2011; Reportsmith– 2006; PC Payroll for Windows, e-Time– 2003
Contracting I: Introduction, Northern Virginia Community College– 2010
Legal & Ethical Issues in Human Resources, Northern Virginia Community College– 2009
Human Resource Management, Northern Virginia Community College– 2009
Timberline Accounting Workflow for Payroll, Financial Computer Associates– 2006
MS Excel – Charting and Organizing Data, Montgomery College – 2001
WMAC– APA (Washington Metropolitan Area Chapter– American Payroll Association)– October 2006 -Present
Volunteer for the Special Olympics – Every year since 2008
Volunteer for the Walk-a thons
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