Administrative Assistant Management
Resume:
Dolores M Poll
Houston, Texas 77089
***********@*****.***
OBJECTIVE:
To obtain a position in an environment where I can build on my past experiences, learn from new experiences, and challenge myself routinely.
EDUCATION:
• Kellogg, Brown & Root Training Courses - Code of Business Conduct, Front Line Supervision, Timesheet Training, Ethics Training Tier 2
• Houston Community College - Houston, TX - Associates Liberal Arts Degree (not complete)
Massey Business College - Houston, TX - 1990- 1991 - Secretarial Certification
• San Jacinto College - Pasadena, TX 5-01-1986 - GED
SKILLS PROFILE:
Windows XP, MS Office, Rimbase, Electronic Data, Management System (EDMS), and Authorization for Expenditure Management System (AFEMS), AS400-Artesia, Windows 7
EMPLOYMENT HISTORY:
Office Team (Houston)
Hilton Americas (1600 Lamar) Feb- 11– 14 -2011
Receptionist (Part-time)
• Answering phones, filing and making copies for Catering department.
Kellogg Brown & Root - (Kuwait & Iraq) June - 05 Nov - 09
Administrative Specialist MHE (Material Handling Equipment)
• Compiled 15 daily reports from 4 sites and distributed in a timely manner to upper management. Maintaining daily, weekly and monthly reports for MHE.
• Total Status Report: Using Excel spreadsheet reports from T & G campsites are updated on a daily basis on equipment status being FMC or NMC and mileage/hour usage of equipment.
• Weekly Safety Meeting: Responsible for expats receiving Weekly Tool Box Topic for each day of the week. Handled and maintained all Safety Stand-downs reports – Internal report.
• KUA slide presentation: Power Point Presentation, modifying slides & pictures of sites daily missions to the client and submitting to MHE/JBB in a timely manner.
• Master List Report: Consist of 9 topic tabs updating various information; ie. Equipment, personnel, Site inventory, Incident/Accident, R&R tracker, TCN, Vehicle.
• Man-Hour Incident tracker: Internal reports of all TSTIs, (Total Safety Task Instructions and Transportation Movement Request) TMRs (Transportation Moving Request), Worked hours, and Overtime worked hours.
• Internal MHE Billeting Report – distributing daily update report to billeting personnel on a daily basis regarding MHE personnel schedules.
• Constant communication with Operations department confirming accountability for all reports, equipment, and operators.
• Tracked R&R requests, travel itineraries, crates of mission essential and updated organizational charts and spreadsheets overseeing all out-processing of personnel. Prepare hand receipts, tracking of equipment, cell phones and vehicles. Master hand receipt holder.
• Prepared new employees with training on work procedures and adjusting with safety guidelines involving living in Iraq and transferring them to their assigned campsite location.
Devon Energy Corporation Feb. 2003 – May 2005
Authorization Financial Expenditure Coordinator
• Import daily activity expenditure and costs to the Authorization for Expenditure Management System. Expenditures are dollar cost amount of a drilling, completion, re-completion oil or gas well. Created PDF files of all AFE’s and their attachments; (i.e. plots, seismic, wellbore schematics, maps, production graphs, and economics).
• Faxed or e-mailed daily drilling reports to all partners.
• Entered new approved AFE’s data information with $$ amount for Southern Division into the system.
Ocean Energy Dec. 1999 – Feb. 2003
Drilling Administrative Assistant
• Provided administrative support to International and Onshore Drilling Vice President, Supervisors, Managers and their supporting staff.
• Worked closely with Drilling technician to be back-up on special occasions.
• Coordinate drilling events, Lunch & Learns for the Purchasing Department, Deepwater, and Onshore departments, and holiday events
• Tracking expense reports, timesheets, monthly calendars, field employees Safety hours
• Coded all invoices for International and Onshore Drilling Departments and processed.
• Maintained data for onshore and offshore crew working and vacation schedules.
• Maintained daily drilling reports to various field sites for Onshore and Offshore departments from South Texas to Louisiana.
• Constant field trips to drilling sites onshore and offshore to maintain reports and assist drilling supervisors and foramen with drilling reports.
Sonat April 1996 – Oct. 1999
Offshore/Onshore Administrative Assistant
• Provided administrative support to Offshore Production department manager, co-workers and supported the offshore field team members and administrative support to Gulf Coast Onshore managers, drilling superintendent and onshore crew members.
• Maintaining spreadsheets for vehicle reports, expense reports and preparing daily agenda meetings.
• Assisting the field office employees with the production reports as well as providing daily drilling reports via email to upper management and co-partners.
• Coded and processed all invoices for Offshore/Onshore departments.
• Assisted field staff with training in the use of the production database, maintained and constructed files/titles for the reports.
Pennzoil 1990 – 1996
Drilling Administrative Assistant
• Provided administrative support to engineers, geophysicists, geologists and landman.
• Assisted the joint interest coordinator in accounting handling invoices and check request.
• Coded all invoices for Onshore Drilling Departments and processed.
• Maintained data for onshore crew working and vacation schedules.
• Provide daily drilling reports via email to upper management and co-partners.
• Responsible for maintaining large volumes of numerical and alphabetical files in the central file room.
o Restructured over 1,000 well property files by titles allowing easier access.
o Updated property files in computer system on a daily basis.
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