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Accounts Payable Manager

Salem, Oregon, 97301, United States
March 16, 2011

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**** ****** **. **; Salem, Oregon 97301

C. 503-***-****


A highly motivated Credit, A/R, A/P, and Collections professional with a verifiable record of accomplishment spanning 9 years. Experience with Forth Shift, Peachtree, Timberline, MAS90 by Sage, QuickBooks Enterprise, Builder MT, SCS (MS DOS). Well Versed in Microsoft based technologies such as Widows XP, Vista, 7 operating systems and 2003-2007 office suites. Confident and self-motivated., Goal oriented, Capable of meeting deadlines and very well organized. Highly creative, recognized as a results-oriented and solution-focused individual. Areas of strength include:

• Accounts Payable/Receivable

• Problem Collections

• Research Abilities

• Computer Literacy • Work as Team Player

• Legal Aspects of Collections

• Organizational/Communication Skills

• Time Management Skills


Associate of Arts Degree: Mathematics & Accounting AAC Diploma

• Western Business College, Portland, OR

GPA: 3.0 (Cum Laude) - (Accounting Associates Certification) (Online Classes)

• Portland Community College, Portland, OR 2009-2010

GPA: 3.2 (Cum Laude) - 105 credits towards ABS (Associates Business Management)


Assistant Controller

Grinder Wear Parts Inc., Woodburn, OR Staff Accountant/Asst. Controller July 2008-Present

Steel lean manufacturing high quality wear parts for the Waste Recycling and Grinder Industry.

• Maintains & updates attendance employee records. Full cycle Accounts Receivable including Collections and Billing. Full cycle Accounts Payable. Compiles and sorts documents, such as: invoices, work orders, checks, vouchers, and substantiates business transactions. Verifies and posts details of business transactions, such as: funds received and disbursed; totals accounts to ledgers or computer spreadsheets and databases. Investigates problems that vendors or purchasing agents have with obtaining payment for bills. Tracks company credit card charges and reconciles statements. Prepares vouchers, invoices, checks, account statements, reports, and general ledger accounts with various registers; extracts general ledger information; compiles cost revenue reports, and balance sheets; reconciles bank statements. Multiple bank reconciliations and record keeping. Detailed Analysis and preparation of reports for the President of the companies. Monitors loans, accounts payable, and receivables to ensure that payments are up to date. Monitors and updates long distance calls list. Assists in the training and supervision of clerical personnel. Payroll for 50+ employees including 1099s and tax reporting. Arranges complex and detailed travel plans and itineraries and compiles documents for travel-related meetings. Performs periodic and as needed inventory of office equipment and supplies; generates purchase orders for new equipment or arranges for surplus equipment to be removed from premises. Arranges complex and detailed billing documents.

Aim Aviation, Inc, Renton/Auburn, WA Staff Accountant February 2007-July 2008

Aerospace lean manufacturing supplier of 500+ customers and 825+ vendors

• Prepare and post journal entries and analyze account reconciliations. Prepare reports detailing monthly expenses by cost center. Analyze total corporate expenses, including comparisons to forecasted results and trended results. Invoice other Jabil locations for intercompany charges. Track and allocate costs associated with partnering employees working overseas. Correspond with other corporate departments to ensure proper accounting for purchases and expenses. Adhere to all safety and health rules and regulations associated with this position and as directed by supervisor. Comply and follow all procedures within the company security policy.

Palmer Home, Inc/ Cleanline Concrete, Inc,Salem/ Bend, OR AP Specialist/Staff Account July 2005-November 2007

Developer and Builder since early 1980’s - Subcontractor supplier to $500,000.00+ homes

• Manage monthly, or bi-monthly, check run of subcontractors and supplier payments. Code and enter job-related invoices into Timberline for payment. Manage open invoice file for job-related invoices. Reconcile job-related monthly statements. The subcontractors and supplies converse regarding discrepancies between invoices and payment. Audit job cost entries and process Direct Cost Journal entries. Track subcontractor/vendor insurances, including Workers’ Compensation, Auto Liability and General Liability and verify that all required insurances are current. Prepare and enter general ledger journal entries.

• Daily demand of processing 35 accounts payable and 20 accounts receivable. Creating and formatting PO system. Forecasting a concrete budget outline of present and past overhead in AR, AP, and PR. Independently performing payroll duties, including 941, 1040 and 940 filling. Achievement of 20% advertisement performance in using making tools for a small business environment. Direct incoming customer inquiries. Maintained 35-60 account receivables and payables daily. Handle the payroll setup and weekly entries. Per client created a schedule system, job portfolios, and legal contracts. The employee handbook’s policy and procedure were updated to meet the demands of business. Involvement not limited to the Vendor and Client affairs.

Kinetics Inc, Wilsonville, OR Admin. Assistant November 2004-July 2005

MIM/PIM lean manufacturing supplier with over 70 accounts

• Direct all incoming calls. Ordering the office supplies and maintaining the inventory. PRS lot numbers had to be created daily for database. All duties of priority to the Operation Manager were assisted to me for completion. Imputing new and updating data into the database as well as creating and reformatting layouts. Data Entry: Production Molding/Second Ops Man-hours, Production Commitments, Daily Shipping Schedule/Updates, and Order Status. All other front desk inquires.


• Reduced A/R aging from an average of 143 days to 65 days in less than 7 months

• Established new credit criteria for new accounts, significantly reducing bad debt

• Effective budget planning to simplify your budget by allowing you to effectively create an allowance for expansion expenses and helps find effective ways to save money every quarter.

• Wrote accounting policy and procedure manual for department

• CPR/First Aid, Renewal date August 2012

• Board of Directors, 2008-2010 – Secretary of Treasure (Non Profit for Veteran Affairs)

• Board of Directors, 2003-2004 Treasurer (Non Profit Homeless Shelter)

• Big Brother/Big Sister, 2000-2002 Mentor to female child ages 7-9

• Coach Volleyball, 2001-2003 Our Lady of Sorrows - All girls private school ages 7-10


Promptly furnished upon request.

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