Executive Assistant

Summary Executive Assistant with over ** years of developed expertise in supporting multiple Executives. A supportive and assertive person who combines excellent organizational, problem solving, interpersonal and communication skills with a high energy level and determination to achieve goals.

Experience 2005 – April 2009 Red Mountain Machinery Co. Chandler, AZ

Sales Executive Assistant

 Manage schedules and email of Sales Team

 Coordinate travel itineraries and prepare expense reports

 Event planning and organization

 Salesforce.com Administrator

 Create reports & dashboards using Salesforce.com

 Interfaces with multiple departments throughout the organization

 Bid proposals, research & job tracking

 Assist and support Sales and Marketing in creation and distribution of materials.

 Support in completion of various projects (rate comparisons, market research, forms creation and revisions, spreadsheets and database management, etc.)

 Create Quotes for all Maintainer truck sales, track and monitor invoices to insure proper payment; create and maintain all Maintainer products & opportunities through Salesforce.com

 Track and monitor all rentals, rental agreements, major/minors and location moves of each machine

 Track inventory and down days using Qualcomm systems and create daily call reports for Account Managers

1998–2004 Cardinal Health Philadelphia, PA

Executive Assistant (1998 – 2004)

Relieve multiple Executives of administrative type functions in order to increase the time they have available for Executive level responsibilities.

 Create and develop complex visual presentations through Microsoft PowerPoint & Visio 2000

 Extensive use of Microsoft Excel and Word

 Respond to routine correspondence or draft response for Executive’s review on more complex correspondence

 Maintain MS Outlook calendars

 Coordinate travel accommodations

 Complete expense reports and reconcile corporate card accounts using Gelco.com

 Schedule and coordinate individual and regional meetings

 Screen incoming calls and take appropriate action

 Create and distribute general correspondence, letters, memos, charts, graphs, contracts, agreements

 Present Executives with items for signature and ensure completion in a timely manner

 Manage confidential information and non-routine information

 Act as liaison with other departments and outside agencies, including high-level staff

 Supported large Sales Team in achieving its annual goals and profit objectives

 Reported potential customer, competitor and pertinent industry news to appropriate sales force members

 Organized leads from trade shows and exhibitions, ensured timely follow-up through written and verbal communications and reported required information to appropriate sales force members

Cardinal Health (cont’d)

Sales & Business Development Coordinator (1998 – 2000)

 Responded to customer inquiries for product information, proposals, supply agreements and contracts

 Qualified and entered sales leads into Sales Force Automation

 Performed various administrative duties for the Senior vice President of Corporate Sales and the Vice President of Business Development

 Coordinated customer visitations

1994–1997 Allegheny Valley School Philadelphia, PA

Fiscal Technician (1996 – 1997)

Social Services Assistant (1994 – 1996)

 Maintained employee attendance records

 Prepared payroll for computer processing

 Prepared financial reports, i.e. employee earnings verification, maintained all records

 Recorded monies for resident’s accounts

 Prepared benefits and paychecks for residents

 Prepared and filed necessary paperwork with Social Security Administration and Medical Assistance

 Reviewed all medical bills received for residents, collected and summarized requests for funds from residents accounts

 Prepared tax returns for all residents

 Coordinated activities with other departments regarding paper flow, provided support to Social Services Department for overflow

1992–1994 Chestnut Hill National Bank Philadelphia, PA

Administrative Assistant

 Assisted the Vice President of Commercial Loans and staff

 Provided a variety of administrative duties in support of Senior Management

 Initiated credit bureau, D&B reports, preparation of 10K, 10Q and Call Report mailings

 Assisted in preparation of monthly reports and Board of Directors reports

 Tracked various types of insurance

 Completed pay out procedures for ISL loans

Education

Marana High School, Marana, AZ - 1984

Community College, Grand Rapids, MI (Business Courses)

Business courses in Accounting/Bookkeeping, Philadelphia, PA

Business Writing Certificate, Philadelphia, PA

Maintainer Dealer Sales Training

Areas of Expertise

Microsoft Office skills, Outlook, Visio, Qualcomm, Tracquip, Strata, SharePoint, Salesforce.com, Internet Savvy, Type 80+wpm

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