Office Manager or Administrative positions

MARGIE RUPE

OBJECTIVE: Seeking a position utilizing my experience and skills in team building, task assessment and delegation, project planning and execution, and budget management. I hope to use procedures and interpersonal skills acquired over my career, including written and oral communication, and employee relations, both with Human Resources and within the work unit. I have significant experience handling personnel issues, and enforcing company policies.

SUMMARY OF EXPERIENCE:

Management/Administration

• Participate in the preparation of annual budgets; and continuously monitor accurate accounting;

• Manage needs assessment, and resource allocation, including prioritizing their importance,and delegating resources;

• Serve as both,employee advocate, and policy administrator, during episodes when personnel policy becomes an issue;

• Manage the flow of communications, and dispatch pertinent information to those who need it;

• Prepare reports and notifications to local and Federal agencies;

• Developed (Access-based) databases to streamline workload and improve efficiency;

• Represent the company when dealing with customer issues, answering questions, and providing the necessary information to generate Work Orders;

• Review reports for accuracy and completeness;

• Review and analyze Unit Manager reports.

Budget/Accounting

• Analyze historic cost and anticipated project needs while creating departmental budgets; project future expenditures;

• Monitor budget expenditures and balances, plus facilitate payroll, and verify accuracy;

• Tabulate statistical data relating to projects;

• Create customized logs to monitor activities ranging from material usage to repair frequency using Microsoft Excel and Access.

The vast majority of the past 10 years have been spent in the creation, review, and analysis of departmental budgets and cost summaries. I have monitored and separated expenditures from three funding sources in strict conformance with the requirements of Sales Tax legislation, and municipal funding sources. I have maintained account balances and accrual history to ensure accurate spending levels for scheduled tasks.

Supervisory

• Supervise administrative office staff, and 5 field maintenance crews;

• Facilitate employee reviews, including counseling, disciplinary actions, and hire new applicants;

• Type and distribute correspondence, reports, and memos;

• Supervise material acquisition, and verify correct budget accounting.

I take a sincere interest in the development of those working under my charge, and endeavor to provide each with the skills needed to grow in their career.

Technical Skills

Proficient in MS Word, Excel, Access, PowerPoint, and 10-key by touch

WORK HISTORY

August 1990 – March 31, 2008, City of Arlington

Aug 2007 – March 31, 2008, Interim Administrative Manager

2003 – 2007 Assistant Street Superintendent

2001 – 2003 Street Administrative Analyst

2000 – 2001 Administrative Analyst

1994 – 2000 Administrative Aide

1990 – 1994 Account Clerk

Sept. 1986 – July 1990 Self-employed

Aug. 1983 – June 1986 Contract typist for Tandy Corporation

May 1979 – Aug. 1983 Contract bookkeeping and typist; Longhorn Liquors, Ltd.

Jan. 1978 – May 1979 Secretary to the President; Longhorn Liquors Ltd.; Arlington, Texas

Oct. 1971 – Jan. 1978 Blue Cross and Blue Shield of Texas; Dallas, Texas

Data entry operator advancing to a Secretary III for the Assistant Comptroller

Achievements

City of Arlington Employee of the Year for 1995

Employee of the Month for February 2006

Employee of the Month for May 1991

Education

Garland High School; Garland, TX; plus over 75 classes of professional training

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