Administrative Assistant Manager
Resume:
Rebecca Agostine
Jersey City, NJ 07302
*******.********@*****.***
Work Experience
**/**** – 04/2011 New York City Health and Hospitals Corporation New York, NY
Temporary Assignment – Administrative Assistant
Worked on an extensive financial auditing project with responsibilities that included the processing and filing of forms from NYC medical personnel, along with extensive database entry and maintenance.
Also entailed exhaustive research to ensure data integrity and cross-referencing documentation.
Project was audited externally and deemed successful, then sent to the IRS.
Received commendations from the Manager and Director of the Corporate Payroll Systems Department for contribution to the project.
7/2005 – 2/2008 Bank of Tokyo-Mitsubishi-UFJ New York, NY
Securities Lending, Credit Risk Management
Processed data pertaining to multimillion dollar domestic and international equities including loans, returns and investments.
Organized and distributed daily reports within the department.
Filed daily work and reports according to departmental procedures.
Acted as administrative support to several Vice Presidents and Managers throughout the Corporate Risk Management Office in Bank’s Headquarters for the Americas.
Created and processed expense reports for 7 departments.
Itemized archived files/reports in accordance with bank and NY State regulations with an outside vendor.
Created, reviewed and revised branch-wide and departmental documents including credit policies and procedures, audit documents and customer exposure reports.
10/2004 – 02/2005 Pershing Financial Services Jersey City, NJ
Temporary Assignment - Conversions, IMS, Non-ACATS
Worked as an intermediary between three parties to ensure that stock trade requests were executed accurately and in a timely fashion in compliance with legal requirements. This was achieved through extensive phone contact between internal business units, an external clearing service and independent brokers.
Tracked, cataloged and compiled documents using several proprietary databases, which included a high volume of data entry, research and troubleshooting of discrepancies.
Created daily reports for senior staff reflecting the progress of projects.
03/2002 – 09/2004 Hyacinth AIDS Foundation New Brunswick, NJ
Administrative Assistant/Office Manager, New Jersey AIDSWALK Coordinator
Was responsible for facilities maintenance of the Foundation Headquarters and five satellite offices, which included working with building maintenance personnel, as well as outside vendors.
Handled all incoming phone calls, greeted visitors and referred them to appropriate agencies and resources in the community.
Maintained client record database for the Foundation, generated reports and communicated with regional managers, so that services were tracked, quantified and evaluated for quality.
Provided support to agency directors, which involved research and data compilation for grants, direct communication with the Board of Directors and making travel arrangements.
Processed a high volume of incoming and outgoing mail, routed and accounted for donations by mail.
Reviewed all agency office supply orders for cost effectiveness, tracked orders for all six offices, placed orders with outside vendors and processed invoices. Also was responsible for storage, invoicing and dissemination of supplies at the Headquarters.
Coordinated the physical move of the New Brunswick and Jersey City offices, which involved all aspects of logistics.
06/2000-08/2001 ETC. Company Princeton, NJ
Store Manager
Was responsible for managerial operations of a $2M per year home furnishing store, with a customer service staff of 14+.
Conducted monthly team-building trainings with staff to increase productivity and product knowledge.
Maintained extensive phone contact with vendors to place store orders, special orders, and coordinated returns.
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Skills
Type 50 WPM, Microsoft Word, Excel, Access, PowerPoint. Photo Editor, Outlook, Lotus Notes, Worldlend 2000, Internet
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Education
Westminster Choir College of Rider University- Princeton, NJ
Bachelor of Arts- Voice 1995-1999________________________________________
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