Experienced Executive Administrative Assistant

Malinda M. Jones “MJ”

**** *. ******* ******, **** 2

Chicago, Illinois 60609

312-***-****

*************@*****.***

SUMMARY

Having held long-term administrative assistant positions, I have a great deal of experience in office services, client relationship and business development. In my past positions, I have a proven track record of leading a business in development and client expansion. I possess outstanding interpersonal, motivational, and presentation skills. I am detail-oriented, organized, and am able to multi-task and prioritize as needed to meet any deadline.

Proficient in MS Word, Excel, PowerPoint, Publisher, QuickBooks, PageMaker, MS Outlook, Adobe Photoshop CS, Citrix Production, Oracle E-Business Suite and dictation. Typing 65 wpm.

EXPERIENCE

New York Stock Exchange, NYSE Arca, Chicago, IL - Temp 08/08 – Present

Legal Assistant - Temp

•Legal assistant to Chief of Counsel, administrative assistant to Sr. V.P. of NYSE Euronext, Sr. V.P. NYSE Arca, Sr. V.P. and V.P of Marketing

•Reviewing, editing and submitting pre-filings and rule filings, managing client service agreements, submitting invoices, posting regulatory bulletins and updating ticker symbols on a daily/weekly basis

•Travel coordination, calendar management and expense reports for 4 executives

Billing Specialist - Temp

•Accounts receivable, customer invoicing, manual account entries, invoice detail reports, and daily SEC reports

Coleman, Epstein, Berlin & Company LLP, Chicago, IL 08/06 – 07/08

Administrative Assistant/Word Processor

•Editing, proofreading, printing, binding and reproduction of client financial statements

•Managed all word processing, mass mailing projects and all correspondence for 4 partners

•Weekly time recap, end-of-month reconciliation and CSA (Creative Solutions Accounting) payroll reports

•Tax return and quarterly estimate assembly

•Entered and paid company bills, managed partner billing, client invoicing and expense reimbursements

•Managing contact database, producing mass mailing and mail merge projects

In Rem REO Services, Inc., Chicago, IL/Boiko & Osimani, PC 01/03 – 08/06

Office Manager/REO Closing Coordinator

•Managed real estate owned residential foreclosure portfolio of up to 400 assets, developed and maintained client, title vendor and closing attorney relationships

•Trained and supervised new hires; employee work flow coordination

•Planned and conducted office meetings

•Prepared correspondence, monthly status reports, managed database, organized and maintained paper and electronic files

•Facilitated escrow closings including ordering, reviewing, and clearing title, deed preparation, closing packages, reviewing of settlement statements and obtaining post-closing documents

Vedder Price Kaufmann & Kammholz, Chicago, IL 06/02 – 01/03

Receptionist

•23rd floor reception

•Attorney and secretary phone bill invoicing

•Daily time sheet records

EDUCATION

08/99 – 05/02 Western Oklahoma State College, Altus, OK

Associate Degree

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