Office Manager/Executive Assistant

Inbal Levy

________________________________________

** ****** **** **** ******, NY 10956 ● Home: 845-***-**** ● *********@*******.***

––– SUMMARY of QUALIFICATIONS –––

Over nine years of Accounting and Management experience with a proven ability to provide the highest level of corporate services while consistently reducing company expenditures. Fully knowledgeable in all aspects of accounting, purchasing, operations, facilities planning, staff management and cost control. Successfully reduced overhead costs by 30% and increased service quality through competitive bidding for contracts.

––– PROFESSIONAL WORK EXPERIENCE –––

Advanced Vision Technology, Inc. (AVT-Inc.); Israel

Assistant Controller 2008 – August 2010

Oversaw and managed the accounting, purchasing, and human resources operations for business entities in North America, South America, India and Australia. AVT is the world’s leading supplier of automatic optical inspection and quality assurance systems for the printing industry. As the Assistant Controller, my responsibilities were:

• Responsible for all cost accounting for our US manufacturing plant.

• Prepared and distributed all reports for revenue recognition, COGS, and deferred revenue.

• Reviewed daily deposit reconciliation and cash postings, including variances.

• Reviewed and recorded all accounts payable and other disbursements.

• Performed bank reconciliations on a monthly basis.

• Assisted with the preparation and distribution of financial reports, balance sheet schedules, fixed asset schedules, inventory preparation and supervision, and other reports.

• Reviewed and approved bi-weekly payroll register for accuracy and integrity.

• Oversaw all US Human Resources processes including the negotiating and selecting of Company Benefit programs.

• Prepared all state registrations and file all state sales tax reports.

• Assisted with the annual internal and external audit process.

Destination Hotels & Resorts; Tarrytown House & Conference Center, NY

Assistant Controller 2005 - 2008

Oversaw the operations of the accounting, purchasing, and night audit staff for a distinctive, unique, high-quality, independently positioned hotel and resort company with properties located in some of this world's most desirable cities and resort destinations. As the Assistant Controller, my responsibilities were:

• Reviewed daily deposit reconciliation and cash postings, including variances.

• Reviewed and recorded all accounts payable and other disbursements.

• Prepared monthly bank reconciliations.

• Assisted with the preparation and distribution of financial reports, balance sheet schedules, fixed asset schedules, inventory preparation and supervision, and other reports.

• Reviewed weekly payroll register for accuracy and integrity.

• Reviewed internal control systems.

• Assisted with the annual internal and external audit process.

 

Holiday Inn Hotel & Conference Center; Suffern, NY

Room Division Manager 2003 - 2005

Managed the daily hotel operations (front office, housekeeping and maintenance) for a 243 room property with over 1500 square feet of banquet facilities.

• Reduced A/R ledger by 60%; assisted with all accounting aspects of the hotel.

• Reduced payroll overhead costs by effectively scheduling hourly employees and supervisors.

• Supported sales staff with group sales and corporate sales.

• Increased profits by over $1 million for the year by maintaining all Yield Management (Rev Par, ADR)

• Increased ADR by $6.00 for the first year and by $11.00 for the second year.

• Uphold highest quality standards.

Holiday Inn Orangeburg; Orangeburg, NY

Property Comptroller 2001 - 2004

Performed all accounting and administrative operations for a 169 room property with banquet facilities.

• Reduced costs by negotiated all contracts for hotel (Health Insurance, 401k, Contract Labor).

• Maintained all payroll expenses, workers compensation, and disability coverage.

• Completed P/L reports by the 8th of every month.

• Obtained lowest costs by maintaining purchase order requests by obtaining three quotes.

• Reduced all account receivables to fewer than 60 days and kept A/R under $55,000 at any given point.

• Ensured account payables always paid within 30 days.

• Established budgets with General Manager to fit the hotels needs.

Holiday Inn Montvale, Montvale, NJ

Front Office Manager 1999 - 2001

Supervised a staff of 15 employees for a 179 room property with banquet facilities.

• Supervised a staff of 15 Employees.

• Increased ADR and Occupancy by 10%.

• Assisted the General Manger in obtaining standards and maintain a high quality score for hotel brand.

• Reduced labor Costs for Front Office.

• Implemented programs to increase Customer Satisfaction (Guest of the Day, Priority Cocktail Hour, and Guest Service Committee).

• Managed customer relations and provided exemplary service to all guests.

• Resolved invoice problems and provided telephone support.

––– EDUCATION –––

Pace University, New York City/Westchester, NY

Middle Eastern Studies

Bilingual in English and Hebrew

––– OFFICE SKILLS –––

● MS Windows & Internet Explorer ● MS Office (Word, Excel, PowerPoint, Access)

● Lotus Smart Suite (Word Pro, 1-2-3) ● Accpac

● COMP-U-PAY ● Solomon

● Oracle ● ADP Pay Expert

● Time Saver

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