Administrative Assistant Sales
Resume:
Patti Meneses
Charlotte, NC 28214
Phone: 407-***-****
email: ********@*****.***
OBJECTIVE: To obtain a creative and responsible position as an Executive Administrative Assistant
AREAS OF ACCOMPLISHMENT:
• Communication skills, able to interpret client concerns and keep them happy
• Attentive to detail, able to take initiative, prioritize multiple tasks and manage workload
• Team player, resourceful with a can-do attitude
• Experience in handling sensitive and confidential business matters with discretion
• Creative, able to create artistic, visually stimulating presentation materials
• Event Planning, from designing invitations to venue selection and travel logistics
EXPERIENCE:
Executive Assistant to SVP, Title Services- started as Administrative Assistant then promoted
WYNDHAM VACATION OWNERSHIP, INC., ORLANDO, FL. October 2010- June 2012
• Managed all of the SVP’s mail and email correspondence by noting action items and replying on the SVP’s behalf when appropriate
• Managed busy MS Outlook calendar by arranging meetings, conference calls and booking conference rooms. Resolved scheduling conflicts as they arose.
• Assisted in managing department budget, assured that the correct GL codes were assigned to department invoices and monitored office supply and employee recognition budget
• Responsible for submitting and managing expense reports for the SVP and her five direct reports
• Compiled monthly reporting for presentation to executive leadership. Assured that deadlines for deliverables needed for the report were being met by department Director’s and Analyst’s.
• Event planning- Planned team meetings and events. Was selected by senior leadership to plan the first annual leadership conference for the Legal Department. Designed conference invitation and agenda, organized av needs and catering, booked guest speakers and travel.
• Coordinated team meetings, calls and events for a department of over 100
• Designed and implemented tools for organizing department information, including organizational charts, seating charts and a call tree.
• Office Management- partnered with facilities department on employee cube and office assignments. Oversaw the maintenance of office equipment, break rooms and mailroom.
• Assisted in the onboarding of new employees. Designed and implemented “welcome” gifts and materials for new employees.
Executive Assistant to CFO- started as Administrative Assistant then promoted
HARMAN INTERNATIONAL INDUSTRIES, INC., STAMFORD, CT March 2008-January 2010
• Handled all of the CFO’s incoming and outgoing correspondence via email, mail and phone on a daily basis
• Managed busy MS Outlook Calendar- arrange meetings, domestic and international travel and conference calls
• Organized (manual filing or storing electronically) office information for quick and easy retrieval
• Responsible for submitting and managing complex expense reports for the CFO and his direct reports
• Assisted with the preparation of presentation materials for the CFO, including printed materials and PowerPoint presentations
• Coordinated logistics of quarterly earnings release including public calls and press releases
• Managed investor correspondence and inquiries including mailings and conference calls
• Event Planning- contracts various caterers and/or facilities for Board of Directors’ meetings, staff luncheons, annual finance leadership team conference, holiday party and other events
• Assisted in the scheduling, development and production of Board of Director packets, gifts and other material for board and committee meetings
Administrative Assistant-started as Receptionist then promoted
H/2 CAPITAL PARTNERS, STAMFORD, CT March 2007-March 2008
• Administration- Provided direct support to the Chief Operations Officer and Vice President of Operations. Oversaw all wire transactions, including scanning and sending to the intended recipient and filing. Confirmed trade tickets. Booked trades in Kondor. Prepared and typed various documents and misc. correspondence.
• Reception- Greeted, screened and directed visitors and callers. Scheduled appointments and managed conference room calendars. Coordinated travel and food service for meetings and special events. Processed all Federal Express shipments. Tracked shipments and maintained Federal Express database. Sorted and forwarded incoming mail. Managed office and kitchen supply inventory, including purchasing and budget oversight.
Repair Coordinator/Sales Associate
HENRY C. REID & SON JEWELERS, NEW CANAAN, CT Aug 2006-March 2007
• Exceeded sales goals in fine jewelry and time pieces
• Oversaw the tracking of incoming and outgoing repairs using a proprietary database
• Responsible for maintaining high standards of service to a high end clientele
Service Manager
NAGI JEWELERS, STAMFORD, CT Feb 2006-Aug 2006
• Managed all incoming and outgoing custom orders, jewelry and watch repairs.
• Oversaw all aspects of quality control in the final stages of repairs and custom work orders
• Resolved client issues while maintaining high standards of client service
Office Manager- started as sales associate then promoted
BAILEY BANKS AND BIDDLE, STAMFORD CT Sept 2000-Jan 2006
• Exceeded sales goals in fine jewelry and time pieces
• Maintained inventory of office and store supplies.
• Responsible for the visual presentation of the store
• Executed the timely payment of vendor invoices
• Coordinated the shipping and receiving of repairs
• Maintained a client database of repairs and sales
Gallery Assistant
PHILABAUM CONTEMPORARY ART GLASS GALLERY, TUCSON, AZ 1996-2000
• Exceeded sales goals in decorative glass including art sculptures and giftware
• Maintained a database of artists and collectors for gallery promotions and various correspondences.
• Created and implemented a gift registry system that increased sales and client satisfaction.
• Assisted in the set up and striking of exhibitions
Education:
Bachelor of Fine Arts from the University of Arizona in Tucson, graduated Magna cum Laude in December 2000
Other Skills:
• Microsoft Office Suite, including Word, Excel, Outlook, Publisher, Visio and PowerPoint
• Graphics software including Adobe Photoshop and Illustrator
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