Administrative Assistant Insurance

Alissa Moose

** ***** ****** *********, ** *****

781-***-**** / ************@*****.***

EDUCATION:

University of Massachusetts- Lowell, MA

Bachelor of Science in Criminal Justice, 2004

EXPERIENCE:

PlumChoice, Inc. Billerica, MA May 2011-April 2012

Administrative Assistant

Provide support for two Executive Assistants

Calendar management for executives

Meeting coordination including scheduling and on or off-site preparation

Coordination of travel including booking flights, hotels & cars

Process expense reports for executives

Type and coordinate meeting notes as needed

Order and maintain office supplies

Proofread letters or documents for General Counsel

Coordinate conference calls using GoToMeetings

Review Mutual Confidentiality Agreements to determine changes needed or made

Distribute and maintain company phone list

Scan, file and maintain new agreements

Database management

Answering, screening and directing calls

Greeting and assisting all visitors and clients

Keurig, Incorporated Reading, MA 2005-May 2011

Administrative Assistant- Vice President-Business Development & Vice President-General Counsel

Provide executive-level administrative support to two Vice Presidents

Calendar management

Coordinate and send contractual agreements to new distributors

Review & approve documentation regarding prospective company’s legal name

Review all returned executed agreements to ensure any terminology has not been altered

Scan, file and maintain new distributor agreements

Review and maintain Outside Counsel Bills

Create & maintain confidentiality agreements

Coordinate agreement mailings for approximately 600 distributors

Complete & review mail merges for 600 distributors

Research and respond to 20 sales managers about their region of companies

Create and maintain excel spreadsheets for department

Process expense reports

Create PowerPoint presentations

Coordination of travel, including booking flights, hotels & cars

Oversee projects which include, filing, scanning and entering over 600 agreements electronically and physically

Respond to international leads via e-mail or telephone

Create & maintain confidential legal files

Scan, file and maintain Patents and Trademarks

Coordinate annual Roaster Advisory Council meeting

Conduct miscellaneous projects for the company as needed

Receptionist January 2005 –April 2005

Managed the reception area, greeted guests and answered incoming phones

Provided executive administrative support to CFO and CEO

Coordinated meetings for over 35 people including lunch, dinner and transportation

Responsible for the maintenance of the office cleanliness, ordered supplies, & shipped packages

Bonacorso Insurance Agency Burlington, MA 2000 –2003

Receptionist/Personal Lines Assistant

Greeted and assisted customers

Entered all new client information

Entered, maintained and reported all personal lines insurance claims

Created all Certificate of Liability forms for customers

Quoted all prospective personal line insurance customers as needed

Contacted all insurance companies to review all past due invoices

Created all past due letters for personal lines customers

SKILLS:

Microsoft Word, Excel, PowerPoint, Outlook, Processor, Skype, Share Point, Go to Meeting, Interaction Client, Internet Explorer and Adobe Acrobat, Effective Time Management Training.

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