Planner / Scheduler - Administrative Assistant
Resume:
Ms. Mahli Arlite St.Cloud
P.O. Box ****
Florence, SC 29502
**********@*****.***
http://www.linkedin.com/in/mahliarlitestcloud
Project Management Institute (PMI)
Certified Associate of Project Management 2009
Dominican College of Blauvelt – Orangeburg, NY
B.S. in Business Administration 1998
Bilingual: English and Creole languages
Extensive knowledge of: MS Office Suite, QuickBooks, Contract Manager, Primavera P3 – P6, Crystal Reports,
Microsoft Project, Construct Ware, Prolog, Timberline, Deltek FMS, Award & Vision software;
Typing Speed: 65 wpm
Spherion Staffing LLC
Office Assistant (Temp) July 2010 – September 2010
Answered Multi-Line Switchboard and directed calls to Recruiters
Distributed Mail to Recruiters
Assisted Recruiters with potential employee placements and discoveries
Created Spreadsheets for Temporary Employee Awards
Greet visitors, ascertain nature of business, contact appropriate person of their arrival or give directions as needed
Calendar management - business and personal appointments
Schedule meetings for Recruiters and potential employees / clients
Extensive calendar management - business and personal appointments
Ordered Supplies for Office
Construction Scheduler (Per Diem) July 2010 – September 2010
Develop, Track and Status Integrated Project Schedules (SureTrak 3.0b, Primavera Contract Manager, Enterprise P3 – P6)
Participates in preliminary pre-job planning meetings
Interface with major vendors to obtain status updates on Work activities, Manpower and Equipment cost forecasts
Produce Timely Status Reports to support Project Managers
Prepare correspondence, documents and e-mail
Maintaining project files
Horizon Engineering Associates, LLP
Senior Project Coordinator / Project Scheduler January 2007 – February 2010
Develop, Track and Status Integrated Project Schedules (SureTrak 3.0b, Primavera Enterprise P3 – P6)
Participates in preliminary pre-job and planning meetings
Interface with major vendors to obtain status updates on work activities, Manpower and Equipment cost forecasts
Calculating price breakdowns, discounts, and freight charges prior to generating and processing purchase orders
Prepare releases, waivers of lien and affidavits to allow collection of all payments
Investigates, observes, photographs, and writes reports based on Field activity
Produce Timely Status Reports to support Project Managers, Engineers and Senior Partners
Establish Budgets and Forecasts for Manpower and equipment usage daily, monthly, quarterly and annually
Preparation of Construction Progress Reports, Field Inspection Reports and Checklists
Coordinates Walk-Thru with Sub-Contractors
Setting up contract and project files, invoices, billing and change orders in Deltek FMS & Vision
Maintaining project files, submittals, transmittals in Expedition and Timberline (Sage)
Credit and invoicing discrepancy follow up.
Prepared Marketing Procedures, Pamphlets and Advertisements
Divisional Financial Reports and analysis to Senior Management and CFO
Assemble bid packages and distribute documentation in support of estimating
Accounts Payables and Receivables in Deltek FMS & Vision software
Interviewed and Managed Staff of 10 in areas of assignment delegation
HEERY International, Inc.
Assistant Project Manager / Scheduler February 2003 – December 2006
Coordinates Walk-Thru with Sub-Contractors
Reviewed Punchlists, Specifications and Submittals
Participates in preliminary pre-job and planning meetings
Investigates, observes, photographs, and writes reports based on Field activity
Assemble bid packages and distribute documentation in support of estimating
Maintain all construction documentation files and document logs as instructed by Project Manager
Setting up contract files, invoices, billing and change orders
Credit and invoicing discrepancy follow up.
Calculating price breakdowns, discounts, and freight charges prior to generating and processing purchase orders
Prepare releases, waivers of lien and affidavits to allow collection of all payments
Preparation of Construction Progress Reports, Field Inspection Reports and Checklists
Develop, Track and Status Integrated Project Schedules (SureTrak 3.0b, Primavera Contract Manager, Enterprise P3 – P6)
Produce Timely Financial Reports to support Project Managers and Cost Estimator
Maintaining project files, submittals, transmittals
Kids Hope United
Executive Assistant August 2002 – February 2003
Assisted the Executive Director of a Non-Profit Organization
Extensive calendar management - business and personal appointments
Schedule meetings, conferences, lunches, dinners and events
Coordinate travel arrangements, prepare reimbursements from travel expenses and prepare expense claims
Place and answer phone calls and take accurate messages
Greet visitors, ascertain nature of business, contact appropriate person to advise of their arrival or give directions as needed
Create and maintain files, organize filing systems, photocopy documents
Prepare correspondence, documents and e-mail
Prepare and distribute meeting materials including presentations
Compose the meeting minutes and distribute a copy to the executive team
ZOM Development
Construction Project Administrator August 1997 – August 2002
Setting up contract files, invoices, billing and change orders
Preparation of Construction Progress Reports
Typing correspondence, answer telephones, meeting minutes
Preparing Expense Reports / Timecards for payroll
Develop, Track and Update Status of Contractor Schedule of Values & Schedules (Excel, SureTrak)
Interface with major vendors to obtain status updates on work activities, Manpower and Equipment cost forecasts
Devising and implementing inventory databases to improve product tracking
Calculating price breakdowns, discounts, and freight charges prior to generating and processing purchase orders
Credit and invoicing discrepancy follow up as they occurred.
Researching and recording data for sales analysis and reporting activities
Prepare releases, waivers of lien and affidavits to allow collection of all payments
Maintaining project files, submittals, transmittals
Accounts Payable & Receivables
Assemble bid packages and distribute documentation in support of estimating
REFERENCES AVAILABLE UPON REQUEST
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