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Administrative Assistant Manager

Location:
Downey, CA, 90242
Salary:
Negotiable
Posted:
August 15, 2012

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Resume:

Diane Tafoya

***** ****** ***.

Downey, CA *****

562-***-****

Email: uicnwq@r.postjobfree.com

Objective

Seeking a challenging position utilizing my Administrative Support skills through experience as an office manager, secretary, administrative assistant and office clerk.

Key Skills

Office Skills: Office Management Spreadsheets/Reports

Front Desk Reception Records Management

Event Management Executive Support

Database Creation Calendaring

Travel Coordination Accts Payable & Receivable

Corporate Bookkeeping Contract Management

Computer MS Word MS Outlook Act

Skills: MS Excel MS Access QuickBooks Pro

MS PowerPoint MS Project Windows

________________________________________

Professional Experience

Slickforce, Inc 155 W Washington Blvd., Los Angeles, CA 90015 Oct 2010 – Present

Bookkeeper (Photography Studio)

o Handled invoicing, accounts payable and accounts receivable using Quickbooks..

o Weekly payroll using Quickbooks.

o Created Employee Handbook.

o Answered phones directing client to the proper personnel.

o Assisted President with his calendar.

Andersen Construction 17455 Lakewood Blvd, Bellflower, CA 90706 Jan 2006 – Oct 2010

Office Manager (Commercial and Residential Construction Company)

o Handled customer correspondence from proposal to contract signing.

o Created and revised operating practices, recordkeeping systems, forms control, office layout, and personnel requirements.

o Provided timely, courteous and knowledgeable response to customer’s calls.

o Visited job sites to create a personal rapport with customers.

o Managed the accurate and timely processing of customer invoices using QuickBooks Pro.

o Handled daily accounts payable processes and managed vendor/supplier relations using QuickBooks Pro.

o Schedule and plan meetings for President and Project Managers of four departments.

o Arrange travel reservations and schedules for management.

o Revised company manual covering issues including disciplinary procedures, code of conduct, FMLA policy and benefits information.

o Brought workers’ compensation program into full compliance.

o Assisted President with personal business affairs.

o Created customer database using Act.

o Assisted the President in planning and implementing projects towards achieving goals and missions of the company.

________________________________________

Merit Masonry 12314 Downey Ave, Downey, CA 90242 2000 - 2006

Administrative Assistant (Commercial and Residential Concrete, Block and Brick)

o Typed customer proposals and contracts.

o Accounts Payable and Receivables

o Communicate and handle incoming and outgoing mail and correspondence.

o Completed Worker’s Comp Reports monthly.

o Responsible for daily communications including setting up appointments for the owner of the company.

o Arranged company meetings and functions.

________________________________________

Yale Engineering 10405 Woodruff Avenue, Downey, CA 90241 1988 - 1999

Secretary (Screw Machine Shop)

o Handle incoming and outgoing customer calls.

o Provided written quotations to customers and received in work orders.

o Account Payable and Receivables done manually.

o Wrote up job work orders for the shop foreman.

o Purchased raw materials associated with work orders.

o Functioned as team leader and responsible for planning monthly meetings as well as company events.

o Preparation of presentation materials for customers.

o Traveled with president of the company to meet with prospective customers in California and Arizona.

o Handled personal affairs for the President including charitable and political contributions, personal investments, and attended private affairs related to his various organizations.

________________________________________

Scott Craft Company 4601 Cecelia Street, Cudahy, CA 90201 1975 - 1988Office Clerk/Office Manager (Machine Shop manufacturing ground support equipment for the

Military)

o Handled all government proposals and contracts.

o Provided administrative support which included organization and daily maintenance of office, communication system, filing, correspondence, copying, etc.

o Purchasing of raw materials and other goods.

o Responsible for all financial aspects including accounts payable and receivables, general ledger, payroll for 30 employees and year end reconciliation.

o Participated in implementing company policies and employee handbook.

o Arranged special company events.

________________________________________

Education

St. Paul High School 1971 - 1975

Graduated (H.S. Diploma) – Dean’s List and Honor Roll

Rio Hondo Junior College 1976 - 1977

*References Furnished Upon Request

George Brooks 562-***-****

Tom Reilly 562-***-****

Scott Andersen 562-***-****



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