Administrative Assistant Manager
Resume:
Diane Tafoya
Downey, CA *****
Email: ***********@*****.***
Objective
Seeking a challenging position utilizing my Administrative Support skills through experience as an office manager, secretary, administrative assistant and office clerk.
Key Skills
Office Skills: Office Management Spreadsheets/Reports
Front Desk Reception Records Management
Event Management Executive Support
Database Creation Calendaring
Travel Coordination Accts Payable & Receivable
Corporate Bookkeeping Contract Management
Computer MS Word MS Outlook Act
Skills: MS Excel MS Access QuickBooks Pro
MS PowerPoint MS Project Windows
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Professional Experience
Slickforce, Inc 155 W Washington Blvd., Los Angeles, CA 90015 Oct 2010 – Present
Bookkeeper (Photography Studio)
o Handled invoicing, accounts payable and accounts receivable using Quickbooks..
o Weekly payroll using Quickbooks.
o Created Employee Handbook.
o Answered phones directing client to the proper personnel.
o Assisted President with his calendar.
Andersen Construction 17455 Lakewood Blvd, Bellflower, CA 90706 Jan 2006 – Oct 2010
Office Manager (Commercial and Residential Construction Company)
o Handled customer correspondence from proposal to contract signing.
o Created and revised operating practices, recordkeeping systems, forms control, office layout, and personnel requirements.
o Provided timely, courteous and knowledgeable response to customer’s calls.
o Visited job sites to create a personal rapport with customers.
o Managed the accurate and timely processing of customer invoices using QuickBooks Pro.
o Handled daily accounts payable processes and managed vendor/supplier relations using QuickBooks Pro.
o Schedule and plan meetings for President and Project Managers of four departments.
o Arrange travel reservations and schedules for management.
o Revised company manual covering issues including disciplinary procedures, code of conduct, FMLA policy and benefits information.
o Brought workers’ compensation program into full compliance.
o Assisted President with personal business affairs.
o Created customer database using Act.
o Assisted the President in planning and implementing projects towards achieving goals and missions of the company.
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Merit Masonry 12314 Downey Ave, Downey, CA 90242 2000 - 2006
Administrative Assistant (Commercial and Residential Concrete, Block and Brick)
o Typed customer proposals and contracts.
o Accounts Payable and Receivables
o Communicate and handle incoming and outgoing mail and correspondence.
o Completed Worker’s Comp Reports monthly.
o Responsible for daily communications including setting up appointments for the owner of the company.
o Arranged company meetings and functions.
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Yale Engineering 10405 Woodruff Avenue, Downey, CA 90241 1988 - 1999
Secretary (Screw Machine Shop)
o Handle incoming and outgoing customer calls.
o Provided written quotations to customers and received in work orders.
o Account Payable and Receivables done manually.
o Wrote up job work orders for the shop foreman.
o Purchased raw materials associated with work orders.
o Functioned as team leader and responsible for planning monthly meetings as well as company events.
o Preparation of presentation materials for customers.
o Traveled with president of the company to meet with prospective customers in California and Arizona.
o Handled personal affairs for the President including charitable and political contributions, personal investments, and attended private affairs related to his various organizations.
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Scott Craft Company 4601 Cecelia Street, Cudahy, CA 90201 1975 - 1988Office Clerk/Office Manager (Machine Shop manufacturing ground support equipment for the
Military)
o Handled all government proposals and contracts.
o Provided administrative support which included organization and daily maintenance of office, communication system, filing, correspondence, copying, etc.
o Purchasing of raw materials and other goods.
o Responsible for all financial aspects including accounts payable and receivables, general ledger, payroll for 30 employees and year end reconciliation.
o Participated in implementing company policies and employee handbook.
o Arranged special company events.
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Education
St. Paul High School 1971 - 1975
Graduated (H.S. Diploma) – Dean’s List and Honor Roll
Rio Hondo Junior College 1976 - 1977
*References Furnished Upon Request
George Brooks 562-***-****
Tom Reilly 562-***-****
Scott Andersen 562-***-****
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