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Administrative Assistant Manager

Downey, CA, 90242
August 15, 2012

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Diane Tafoya

***** ****** ***.

Downey, CA *****




Seeking a challenging position utilizing my Administrative Support skills through experience as an office manager, secretary, administrative assistant and office clerk.

Key Skills

Office Skills: Office Management Spreadsheets/Reports

Front Desk Reception Records Management

Event Management Executive Support

Database Creation Calendaring

Travel Coordination Accts Payable & Receivable

Corporate Bookkeeping Contract Management

Computer MS Word MS Outlook Act

Skills: MS Excel MS Access QuickBooks Pro

MS PowerPoint MS Project Windows


Professional Experience

Slickforce, Inc 155 W Washington Blvd., Los Angeles, CA 90015 Oct 2010 – Present

Bookkeeper (Photography Studio)

o Handled invoicing, accounts payable and accounts receivable using Quickbooks..

o Weekly payroll using Quickbooks.

o Created Employee Handbook.

o Answered phones directing client to the proper personnel.

o Assisted President with his calendar.

Andersen Construction 17455 Lakewood Blvd, Bellflower, CA 90706 Jan 2006 – Oct 2010

Office Manager (Commercial and Residential Construction Company)

o Handled customer correspondence from proposal to contract signing.

o Created and revised operating practices, recordkeeping systems, forms control, office layout, and personnel requirements.

o Provided timely, courteous and knowledgeable response to customer’s calls.

o Visited job sites to create a personal rapport with customers.

o Managed the accurate and timely processing of customer invoices using QuickBooks Pro.

o Handled daily accounts payable processes and managed vendor/supplier relations using QuickBooks Pro.

o Schedule and plan meetings for President and Project Managers of four departments.

o Arrange travel reservations and schedules for management.

o Revised company manual covering issues including disciplinary procedures, code of conduct, FMLA policy and benefits information.

o Brought workers’ compensation program into full compliance.

o Assisted President with personal business affairs.

o Created customer database using Act.

o Assisted the President in planning and implementing projects towards achieving goals and missions of the company.


Merit Masonry 12314 Downey Ave, Downey, CA 90242 2000 - 2006

Administrative Assistant (Commercial and Residential Concrete, Block and Brick)

o Typed customer proposals and contracts.

o Accounts Payable and Receivables

o Communicate and handle incoming and outgoing mail and correspondence.

o Completed Worker’s Comp Reports monthly.

o Responsible for daily communications including setting up appointments for the owner of the company.

o Arranged company meetings and functions.


Yale Engineering 10405 Woodruff Avenue, Downey, CA 90241 1988 - 1999

Secretary (Screw Machine Shop)

o Handle incoming and outgoing customer calls.

o Provided written quotations to customers and received in work orders.

o Account Payable and Receivables done manually.

o Wrote up job work orders for the shop foreman.

o Purchased raw materials associated with work orders.

o Functioned as team leader and responsible for planning monthly meetings as well as company events.

o Preparation of presentation materials for customers.

o Traveled with president of the company to meet with prospective customers in California and Arizona.

o Handled personal affairs for the President including charitable and political contributions, personal investments, and attended private affairs related to his various organizations.


Scott Craft Company 4601 Cecelia Street, Cudahy, CA 90201 1975 - 1988Office Clerk/Office Manager (Machine Shop manufacturing ground support equipment for the


o Handled all government proposals and contracts.

o Provided administrative support which included organization and daily maintenance of office, communication system, filing, correspondence, copying, etc.

o Purchasing of raw materials and other goods.

o Responsible for all financial aspects including accounts payable and receivables, general ledger, payroll for 30 employees and year end reconciliation.

o Participated in implementing company policies and employee handbook.

o Arranged special company events.



St. Paul High School 1971 - 1975

Graduated (H.S. Diploma) – Dean’s List and Honor Roll

Rio Hondo Junior College 1976 - 1977

*References Furnished Upon Request

George Brooks 562-***-****

Tom Reilly 562-***-****

Scott Andersen 562-***-****

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