Executive Assistant, Project Manager
Resume:
CHASE E. INMAN
San Jose, CA *****
********@*****.***
SUMMARY: Executive Professional with over 18 years experience in high tech organizations and non-profits with an established track record to support executives and team members in fast-paced environments. Proven ability to implement process and be flexible while juggling multiple tasks and driving them to successful completion.
EXPERIENCE
2009-current Working Partnerships USA, Grant Administrator and South Bay AFL-CIO Labor Council, Administrative Assistant
• Manage Executive Director’s schedule, heavy calendaring, correspondence, presentations and heavy and complex travel
• Attend and staff Executive Director/Executive Officer at both organizations Board meetings, including four external organization Boards.
• Effectively manage all Working Partnerships USA’s grants so all guidelines, proposal objectives and reporting timelines are followed and submitted on time to funders.
• Successfully manage two major fundraising events and coordinate over eight events and training series per year
• Create and submit Quarterly Lobbyist Report to be turned into San Jose City Clerk office
• Maintain and cultivate relationships with elected officials and affiliates of the South Bay Labor Council
• Assist with Campaigns during Election season of 2009, 2010 and currently for 2011
• Assist with design of marketing, web content and all event collateral
• Provide support to general office administration
2003-2008 Ronald McDonald House at Stanford, Executive Assistant to Executive Director
• Provide excellent support for Executive Director, Board and Staff members
• Manage Executive Director’s schedule, heavy calendaring, correspondence, presentations and travel
• Coordinated move of office and 24 families to the renovated House in 2003
• Effectively manage a database of 15,000 donors; trained all staff and volunteers to use it
• Lead creation of quarterly 12-page newsletter distributed to 16,000+ people
• Established a process to handle all bulk mailing
• Successfully manage and coordinate 100 volunteers weekly
• Created a database for Housing Requests via phone and Website
• Manage and assist two major fundraising events, raising more than $850,000 a year
• Assist with design of marketing and event collateral; execute general office administration
• Created on-line store; redesigned Website making it more streamlined and accessible
2000-2003 Turnstone Systems, Office Manager
• Created and maintained company Intranet site, improved company Office Services Web page
• Completed ISO Auditor training; certified in July 2002
• Coordinated all company social events, and led Safety Audit Committee
• Worked with Human Resources to ensure company met OSHA requirements
• Successfully moved the HVAC and security computer systems to a new office
• Assumed shipping and receiving duties; created master schedule for all facilities maintenance
• Managed company vendors to ensure consistent inventory of office supplies, food and beverages
• Managed marketing department document libraries
1994-1999 Netcom, Inc., Executive Assistant to Senior Vice President
• Provided support to vice president and 40+ employees at Internet start-up company
• Managed SVP heavy calendaring using Outlook
• Coordinated all travel arrangements
• Prepared correspondence and presentation materials using Word, Excel, PowerPoint
• Managed department relocation
• Established office space and supply standards for company
• Initiated company security program
Corporate Event Coordinator
• Managed national trade show program, including communications with staff, tracking expenditures, collateral inventory and shipping, event marketing
• Provided budget management support
• Coordinated quarterly executive meetings
• Managed collateral inventory maintenance and purchase requisitions
TECHNICAL SKILLS
Strong knowledge of Microsoft Word, Excel, PowerPoint, Quark, Filemaker Pro, Complete Campaigns, FrontPage, Dreamweaver, and proprietary office applications. Extensive use of IE, Firefox, PC and Mac OSX operating systems
EDUCATION
Mission College, Santa Clara, CA
Contact this candidate