Executive/Administrative Assistant
Resume:
AMANDA F. HILLEGAS
Delray Beach, FL 33483
*********@*********.***
PRESENTATION OF QUALIFICATIONS
SUMMARY: Over 15 years of progressively more responsible administrative experience that includes serving as the Executive Assistant to the CFO, President of ADT, the single largest provider of electronic security services; to the Chairman, CEO of a mid-cap company in the technology industry; and, most recently to the CMO of a global provider of information services and solutions to professionals.
BUSINESS EXPERIENCE:
Various Temporary Assignments (2008-2009):
Goldstein Lewin & Co. – Audit Administrator: Boca Raton, FL. Certified Public Accountants and Consultants offering a comprehensive array of high-quality services tailored to each professional’s needs.
Assisted audit team specialists in preparing and processing various documentation (budgets, financial statements, engagement letters, etc.) via CCH ProSystems fx EPACE (paperless work paper management system) and GoFileRoom (web-based document program).
LexisNexis (Risk & Information Analytics Group) - Executive Assistant to Chief Marketing Officer (9/2007-5/2008): Boca Raton, FL. A leading global provider of content-enabled workflow solutions to professionals in law firms, corporations, government, law enforcement, tax, accounting, academic institutions and risk & compliance assessment. A member of Reed Elsevier, doing business with professionals in 100 countries with 13,000 employees worldwide.
Reason for leaving: Resigned to help aging mother recuperate from minor stroke, and helped work in family business.
• Proactively maintained & prioritized calendar
• Anticipate, prepare & compile in presentation format materials for meetings as well as manage deliverables from various direct reports
• Heavy travel research & best alternative arrangements
• Coordinate onsite/offsite meetings & conferences
• Create & maintain shared electronic files
• Compile, submit & approve expense reports
Devcon Int'l Corp. - Executive Assistant to CEO, President (5/2005-2/2007): Boca Raton, FL. A micro-cap company having three operating divisions: Security, Construction & Materials.
Reason for leaving: CEO, President & CFO resigned, my duties were dispersed throughout the company. I therefore resigned with a severance package.
• Maintained calendar & schedule of various deadlines
• Coordinated correspondences, presentations & meetings (including Annual Shareholders Meeting) to/for the BOD
• Coordinated & assisted in preparation of: press releases; public relations efforts; annual & quarterly reports; SEC & selected Edgar filings
• Attend meetings & take minutes
• Maintained Company’s Corporate Entity book & statutory minute records
• Worked together with marketing firm in branding process of company name & mission statement
Artesyn Technologies, Inc. - Executive Assistant to Chairman, CEO, President and to CFO (2/2000-4/2005): Boca Raton, FL. A mid-cap co. and leading supplier of power conversion equip. & embedded computing solutions in voice & data communications applications.
Reason for leaving: A merger with Emerson Electric Co. with Emerson being the surviving company closed down the Boca Raton corporate office and relocated out of state.
• Liaise with Board of Director members: coordinate meetings (including Annual Shareholders Meeting); prepare presentations, meeting material & distribution packages; prepare quarterly reports & updates; maintain corporate minute books
• Work together with investment bankers; Wall Street & financial institutions; as well as general managers; extensive interaction with CEO's, BOD & other senior executives, shareholders, investors & public relations
• Support Investor Relations with preparation of annual reports, press releases, quarterly reports, SEC & NYSE filings and presentations for purposes of road shows for analyst & investor conferences; international communications & correspondence
• Scheduling & coordinating heavy domestic & international travel; manage & oversee receptionist position.
ADT Limited/ADT Security Systems - Executive Assistant to CFO, President (1990-1997): Boca Raton, FL. During this time, the senior management team grew ADT into the largest vertically integrated provider of electronic security services in North America and the U.K.
In addition to above-mentioned responsibilities:
• Producing and obtaining SEC filings
• Arranging & coordinating travel schedules with corporate plane as well as commercial
• Prepare presentation for roadshows and investor conferences as well as security conferences
• Prior to promotion to Executive Assistant, worked as Assistant to Tax Attorney & Tax Manager. Duties included: Assisting attorney’s involvement in M&A, real estate matters, capitalizations & consolidations; Filing annual reports and assisting tax consultants & audit specialists in processing returns, updated working schedules, making tax payments and monthly billing to subsidiary companies for tax preparations done through this department
Reason for leaving: ADT Ltd. merged with TYCO Int'l Ltd. in a $5.4b transaction. I received a severance package and left as part of the management team.
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Skills: Word, Excel, PowerPoint, Outlook, Adobe, LotusNotes, Lotus 1-2-3, PeopleSoft, Sharepoint. Shorthand. Real Estate Broker License. Notary Public.
References:
Stephen Ruzika - Former CEO, Pres. of Devcon Int'l & former CFO, Pres. of ADT Security Services. Resigned and is now a consultant (Cell: 561/212-0100; *******@********.***).
Joseph M. O’Donnell - Former Chairman, CEO & Pres. of Artesyn Technologies, Inc. Recently retired and is a member on three boards (Office: 561/981-5408; ***.*********@*****.***).
Richard J. Thompson - CEO of Power-One, Inc., formerly CFO of Artesyn Technologies, Inc. (Office: 805/987-8741; **********@***.***).
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