Executive Assistant or Administrative Assistant

CHRISTINE CARTER

*** ******** ***** *: 770-***-****

Dallas, GA 30157 www.linked.com/in/christinecarter112 M: 678-***-****

QUALIFICATIONS SUMMARY

Professional Executive Administrative Assistant with over 8 years progressive work experience in office management. Proactive support to executives in Procurement, Human Resources and Sales departments. Effective at organizing and coordinating multiple high level leaders simultaneously. Excellent interpersonal skills, professional demeanor, excellent verbal and written skills, strong time management skills, attention to detail and proactive support. Broad-based experience in calendar management, invoicing/billing, document preparation, contracts management, process purchase orders, travel and meeting coordination.

PROFESSIONAL EXPERIENCE

HOME DEPOT – Atlanta, GA 2005–2009

Administrative Assistant

Perform full administrative assistant and general office duties in support of multiple executive directors in Procurement/Purchasing Department

• Scheduled meetings, resolved calendar conflicts, negotiated time with meeting attendees

• Answered and screened directors’ telephone calls and arranged conference calls

• Coordinated travel reservations and prepared expense reimbursement reports

• Prepared routine letters, internal announcements and PowerPoint presentations

• Maintained departmental documents such as organizational charts, emergency contact lists, employee extension lists and email distribution groups

• Assisted management with preparations to receive new hires into the area, ensuring desk setup, system access, office supplies, and equipment are secured in a timely manner

• Entered employee data and changes into HR PeopleSoft

• Planned and organized special events, videoconferences, and other meetings for the department

• Gathered information from managers, prepared and consolidated weekly reports and ran routine reports as needed

• Processed purchase orders in Ariba and SAP to ensure vendor payment

• Uploaded new procurement contracts in Maximo database and updated as required

• Increased online travel reservation adoption rate of 30% by recommending upgrades

SIEMENS COMMUNICATIONS – Perimeter, GA 2005–2005

Administrative Assistant

Provided administrative support to the Vice President and 2 Senior Directors in Sales Department

• Provided calendar management

• Coordinated travel, both domestic and international and processed expense reports

• Prepared and typed drafts, articles, reports charts and other routine correspondence

• Maintained discretion with potentially sensitive and confidential information

• Ordered office supplies and maintained inventory level

• Scheduled conference meetings and coordinated both internal and external meetings

• Processed and tracked invoices for payment and coordinated with the vendors for any discrepancies

• Received and distributed all the incoming and outgoing mail

• Processed Pro Card expenses and reconciled statements and receipts

• Special projects – processed new orders into SAP, created new site addresses, edited purchase orders

• Reduced office supply expenses 25% by recommending and changing office supply vendors

TEK SYSTEMS STAFFING – Peachtree Dunwoody, GA 2004–2004

HR Administrative Support

Provided administrative support to recruiters, account managers, and directors as needed

• Acted as initial contact for contractors and provided necessary information requested

• Oversaw the completion and accuracy of all new hire paperwork

• Processed timesheets and entered new hires, terminations, promotions and other personnel changes as they occurred and affected payroll

• Accurately processed overtime, sick and vacation time, personal days and floating holidays

• Handled all background checks for job applicants and arranged drug testing

• Processed weekly travel expenses for associates and contractor.

• Booked travel, maintained itineraries and processed monthly travel log

• Reconciled and balanced expenses, submitted and invoices from vendors

INTERNATIONAL MARBLE CONSULTANTS – Roswell, GA 2002–2004

Administrative Assistant

Provided administrative support to the President and sales department

• Maintained office operations by ensuring smooth running of the day to day activities

• Ordered and maintained office supplies

• Assisted in showroom sales to walk-in customers

• Handled sales and customer service call

• Followed up on orders for customers by proving tracking information with transport carriers

• Assisted project manager with preparing bids and proposals

• Handled freight bills and filed damage claims with couriers

• Handled petty cash, accounts receivables and banked checks

EDUCATION

Diploma in Public Relations - Graffins College, 2000

Diploma in Secretarial Studies, Office Administration,– Graffins College, 1998

CERTIFICATIONS/AWARDS

Professional Business Writing – Emory Professional

MS PowerPoint – Advanced Course

Fundamentals of Purchasing – ISM

Communication Skills in the work place

Strategic Skills for Administrative Assistants – America Management Association

Received employee of the month award including cash awards for going above and beyond my duties

SPECIAL SKILLS

PC proficiency and strong skills in, Microsoft Word, Excel, Power Point, Access, Outlook,

Quick Books, Lotus Notes, SAP SRM(Purchasing system), Ariba, Maximo (Contracts Database) HR People Soft and Time Track.

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