Office Manager/Executive Administrative Assistant

SUMMARY

I am looking for a challenging position that will allow me to utilize the skills I have obtained over the years. I have great organizational skills as well as extensive knowledge of computers. I enjoy interacting with the public and work well in a fast paced work environment. I have mastered the art of multi-tasking.

WORK HISTORY

2008-Present Office Manager, American Construction Benefits Group

• Responsibilities include preparing prospect packages, preparing power point slide shows for speaking engagements, travel arrangements, organizing and planning of Board of Director meetings, meeting minutes, filing, email and phone correspondence with Board of Directors, troubleshooting office equipment, ordering of supplies, new hire procedures and training, grocery shopping for office, email, update company president’s contacts and calendar, all shipping of correspondence, A/R and A/P, QuickBooks, banking deposits, reconcile company credit card statements.

2006-2008 Operations Manager, Harvey McLean & Associates

• Responsibilities include preparing investor packages, marketing properties, listing properties on MLS, payroll, filing, marketing research and reports, A/R and A/P, QuickBooks, working with company accountant on IRS matters and filing of quarterly Worker’s Comp reports, ordering supplies, building project spreadsheets for financial institutions, assisting construction supervisor with current building projects, working with vendors on current building projects, maintaining President’s schedule, making travel arrangements, organizing company social events, executive assistant to the company president as well as support for other employees.

2001-2006 Operations/Sales Manager, Southwest Homes Inc.

• Responsibilities included sales of new homes, reception, executing of new home loan documents, scheduling of subcontractors and overseeing construction of new homes. Working with vendors and suppliers and ordering of construction materials. Daily A/R & A/P, filing, weekly reports, payroll, ordering of office supplies. Making travel arrangements, organize company social events. Responsible for local advertising, state registration of new homes, maintaining up to date workers comp files on sub contractors. Responsible for resolving customer warranty claims. Responsible for day to day operations of sales office, all aspects of construction, loan processing and all customer service. Proven manager with over 2.5 million in new home projects this year. Supervise the production of over 15 different trade contractors as well as product vendors and financial partners.

1998-2001 Office Manager, Jim Walter Homes

• Responsibilities included reception, new home sales contracts, customer service, A/R & A/P. Responsible for ordering of supplies for sales, construction and mortgage depts., sub contractor work orders and contracts along with sub contractor checks. Ordering of construction materials, interact with sub contractors as well as suppliers and vendors. Assisted the mortgage department with sales contracts and processing of loans. Sort, index and file office records, compiled and executed weekly and monthly sales and construction reports. Responsible for maintaining customer files including all work orders, material invoices, and legal documents. Responsible for ordering legal documents, surveys, title checks on each new sale. This is a partial list of my duties. I organized and assisted in three different departments of this office, sales, construction and mortgage. I was also responsible for the training of new sales employees, construction managers, branch secretaries, and assisted in the training of new branch managers.

1995-1998 Admissions Registrar II (Emergency Dept.) Arlington Memorial Hospital

• Responsibilities included obtaining demographic information on new emergency patients, filing, assembling and distributing patient charts, assisting physicians and all other personnel needed in patient care. Responsible for reception, admitting patients to the hospital, collection of payments, daily money deposits, inventory and stocking of supplies.

1987-1995 Studio Manager/Professional Photographer, Lifetouch Portrait Studios

• Responsible for customer service, photography, sales, telemarketing, equipment maintenance, inventory and stocking, daily deposits, payroll, advertising, public relations with host store, and all aspects of management including staffing ,training and quality control.

1992-1995 Assistant Manager/Customer Service, Texas 10 minute Oil & Lube

• Responsible for opening and closing of shop, customer service, inventory, daily deposits, A/R & A/P, contacting vendors, payroll, obtaining customer demographics, quality control, sales reports (daily,monthly,yearly), and assisted with state auto inspections.

1986-1987 EKG Tech/Transport, Arlington Memorial Hospital

• Responsible for performing EKG’s, assisted with Stress Test, Echocardiograms, transported patients, applied outpatient monitoring devices to patients. Filed medical records, patient scheduling, copy and distribution of patient test results to physicians, data entry of test results.

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