Executive Assistant Sales

Nanette C. Stephens

** ***** *****, ******, *** York 10987

845-***-****/845-***-****

u6jkfu@r.postjobfree.com

Skills: Typing: 90 WPM; shorthand: 120 WPM. Extensive knowledge of PC operations; highly proficient in Word, Excel, PowerPoint and Outlook in addition to other popular calendar management and communications software applications.

Professional Experience:

9/05 – Present LeylandAlliance LLC, Legal Assistant & Office Manager

New Urbanist developer with projects in New York, Virginia, Connecticut & South Carolina

 Support three principal partners, including general counsel. Familiar with key transactions including purchase and sale agreements, amendments, government filings, offering plans.

 Maintain contract files, calculate closing statements on new home sales, provide banks and attorneys with necessary documentation.

 Assist marketing efforts, including research, compilation of marketing plans, public event planning.

 Supervise all day-to-day office operations, including travel arrangements, file tracking, expense tracking.

6/03 – 3/05 Quest Diagnostics Incorporated, Executive Assistant to President & COO

A $5 billion, Fortune 400, Six Sigma company, with over 39,000 employees.

 Intense calendar scheduling.

 Liaison with corporate staffs, business units, and board of directors.

 Heavy meeting planning – both internal and off-site.

6/00 – 6/03 NielsenBainbridge, LLC, Executive Assistant to President and CEO

$300M manufacturer of high-end picture framing, matboard and art conservation materials.

 Also supported VP of Manufacturing & Distribution, VP of Business Development, and CFO.

 Compilation and production of comprehensive quarterly reports to board of directors (100+ pages).

 Maintained current files on major competitors, i.e., SEC filings, financial updates, press releases.

11/98 – 6/00 Flaghouse, Inc., Executive Assistant to President, VP Operations and VP Sales & Marketing

Family owned and operated business-to-business direct mail catalog company. $50M sales.

 Creation of company-wide procedural manual.

 Primary contact with attorneys for corporate litigation, including product liability, trademark infringement, and personal injury suits.

10/95 – 11/98 Crest Audio Inc., Executive Secretary to President (Owner) and Chief Financial Officer

Privately held manufacturer of professional audio equipment for studio and live performance.

 Coordinated communications among major markets – Latin America, Europe and Far East.

 Planned and produced distributor meetings involving 100+ worldwide visitors.

9/88 – 10/95 Microband Companies Incorporated, Executive Secretary to President & CEO

At one time the world’s largest cable provider with transmission facilities based in New York City and numerous communications sites throughout the nation.

 Oversaw the establishment of uniform administrative record-keeping materials.

 Provided legal secretarial support to corporate general counsel.

11/80 – 9/88 MetPath Inc., Executive Secretary to Chairman and President & CEO

A wholly-owned subsidiary of Corning Glass Works, forerunner of Quest Diagnostics.

 Also provided administrative support to COO/Chief Medical Officer (an M.D.)

 Meeting planning for Corning Glass Works board of directors and executive committee, off-site and headquarters with attendance by as many as 150.

Education:

Katharine Gibbs School, Montclair, NJ (Certified)

Fairleigh Dickinson University, Madison, NJ (Business Major)

Monmouth College, West Long Branch, NJ (Business Major)

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