Sales Administrative Assistant

DIANA HUBBARD

** ********* **. ********, ** ***11

Home 603-***-****

*********@*******.***

Cell 603-***-****

OBJECTIVE: To utilize my professional, communicative and innovative skills in a challenging position.

Dependable professional with several years experience providing effective and comprehensive support to senior executives in sales and marketing. Possesses the highest degree of integrity, supported by a flawless record of maintaining confidentiality. Adaptable to changing situations, flexible, team player with a can do attitude.

SKILLS/STRENGTHS:

● Microsoft Office Suite (PowerPoint, Excel, Word, & Outlook)

● Formulate Itineraries

● Problem Solver

● International Background

● Trade Show/Event Coordination

● Sales Meeting Coordination

● Manage Complex Travel; Domestic & Int’l.

● Expense Report Generation

● Meeting Scheduling

● Customer Visits Coordination

● Phone Screening

● Contract Negotiations

● Sales/Marketing Report Generation

● Vendor Liaison

● Proactive and organized

● Internet Knowledge

● Budget Tracking

● Supervisory Skills

● Competent decision maker

● Project Coordination

● Strong Organization & Planning Skills

● Personable, confident, tactful & highly motivated

● Strong written & verbal communications

● Salesforce.com knowledge

● Prioritizes daily work load

● Strong interpersonal skills

● Strong working ethics

● Works well under pressure

● Bids & Proposal generation

● Shows diplomacy and discretion when

handling confidential information

● Capable of multi-tasking

● Able to work independently or as a team member

● SAP knowledge

● Audio/Video Conference Coordination

● Prepare internal and external correspondence

● Deadline-oriented

PROFESSIONAL EXPERIENCE:

Administrative Assistant to Vice President Marketing - Women's Healthcare

Philips Healthcare, Andover, MA 2007 – 2009

* Daily support to V.P and 7 directors

* AMEX reconciliation

* Presentation preparation

* Domestic & international travel

* Complex meeting coordination

* Organize Audio/Video Conference Calls

* Arrange customer visits & product tours

* Organized quarterly off site meetings

* Organized department/customer luncheons

* Preparation of expense reports (domestic & int’l.)

* Report generation

* Contact with customers & vendors

* Finalize hotel contracts & negotiate hotel rates

* Administer purchase requisitions

* Select and purchase give-a-ways for trade shows

* Prepare & track NDA

* Event Coordinator

* Responsible for office supply budget

domestic & international)

Executive Assistant to Sr. Vice President Claims/General Counsel & three Vice Presidents

RiverStone Resources LLC, Manchester, NH 2006 - 2007

* Daily support to executives and staff of 6

* AMEX reconciliation

* Preparation of all correspondence

* Training registration

* Saved the company 25 percent travel expenses

* Audio/Video Conference Coordination

* Organized department/customer luncheons

* D&B Report Generation

Sr. Executive Assistant to Executive VP of Worldwide Sales & Services

Enterasys Networks, Andover, MA 2004 - 2006

* Daily assistance to EVP of WWS and

staff of 300

* Prepare confidential correspondence

* High level presentation preparation

* Domestic & Int'l. travel & expense reports

* Prepare worldwide organizational charts

* Quarterly sales & offsite meeting coordination

* Calendar management

* Negotiate hotel & offsite conference room rates

* Prepare visa & passport paperwork

* Domestic & Int'l. trade show coordination

* Screen calls & distribute to appropriate individuals

* Assist sales team with customer visits

Executive Assistant to Marketing/Customer Support Directors

Philips Medical Systems, Andover, MA 2001 - 2004

* Daily assistance to Marketing Director, Customer Support Director & staff of 30

* Compile information for report generation

* Meeting coordinator

* Prepare high level presentations & org. charts

* Visitor greeter

* Literature fulfillment

* Travel arrangements

* Department expense processing

* Proposal generation and mailings

* Knowledge of int’l. customs & procedures

* Prepare confidential correspondence

Executive Sales Assistant to VP of Worldwide Sales

Ezenia, Inc., Burlington, MA 1999 - 2001

* Support VP Worldwide Sales, two Sr. Directors,

Mktg. Manager & Channel Sales Manager

* Maintain complex executive schedules

* Prepare sales reports & presentations

* Pipeline tracking

* Oversee the management of the Int'l. clerical staff

* Travel & Expense Report generation

Sr. Sales Administrative Assistant to Sr. Director of Latin America Sales Operations

PictureTel Corporation, Andover, MA 1990 - 1999

* Close interface with various departments and management

* Support to Latin America distributors

* Trade show coordination

* Select/purchase trade show give-a-ways

* Brochure management

* International bid legalization

* Int'l. distributor agreement tracking & mailing

* International wire transfer

* Transportation arrangements for customers & distributors

* Seminar registration

* Assist with the launching of int'l. offices - i.e. Japan,

Hong Kong & Canada

* Budget tracking

* Equipment & material shipment to trade show

locations (domestic & international)

* Interface with Legal department in preparation of

int’l. bid legalization

* Int'l. distributor agreement preparation

Contracts, Bids & Proposals Chief Coordinator

Wang Laboratories, Inc., Lowell, MA 1980 - 1990

* Responsible for coordination of Bids & Proposals

* Supplied field sales with boiler plate info

* Mail bids & proposal materials to customers

* Obtained sign-off signatures from management

* Literature ordering & stocking

EDUCATION:

Wilmington High School, Wilmington, MA

Some college courses

Business Administration - Graduated with honors

CERTIFICATION TRAINING:

Business Writing - Time Management - Advance PowerPoint - Listening & Communications - Advance Excel

REFERENCES: Supplied upon request.

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