Administrative Executive Assistant

Akhila Krishna Kumar

**** ***** ***** ****., ***. # 12, Glendale, CA 91202

Cell No.: 408-***-****

Email ID : *********@*****.***

Objective :

Seeking a challenging Position in a professionally managed company to utilize my skills effectively.

Educational Qualifications:

Commerce Graduate from Mumbai University in the year 1993

Completed Inter ICWAI from the Institute of Cost and Works Accountants of India in December 2002

Professional Experience :

June 2010 till date

Working with Prijems Incorporation as Assistant to Vice President-Sales & Marketing

Handling day to day office functions - incoming calls, maintaining courier log , checking monthly bills and making timely payments etc.

Amex Statement Reconciliation and Payments

Maintaining monthly Outstanding statements of clients and follow up on collection status

Ensure prompt reply to customers queries

Maintain proper accounting records and handling bank reconciliations

Vendor Management

Making travel and hotel stay arrangements for seniors

March 2010 till June 2010

Worked with Toyota Central, Los Angeles as Cashier cum Telephone Operator on full time basis

September 2007 – December 2009

Worked with K S Oils Limited, a Leading Edible Oil Manufacturing Company at Mumbai, India

Executive Assistant to Executive Director (Human Resources)

Assisting Executive Director (HR) in his day-to-day activities

Drafting of confidential and routine emails

Responsible for Travel and Hotel stay arrangements for senior personnel

In-charge of all office administration work like ensuring timely payments of bills, Rent, renewal of AMC Contracts etc.

Ordering of Office supplies/stationery / kitchen supplies

Maintain appointment calendar, schedule meetings and send timely reminders

Maintain Office Cash and submit fortnightly account of the same to the Accounts Department at Head Office

Browsing various portals and finding candidates suiting our requirements

Screening of applications received

Assist Recruiting and HR Department by scheduling interviews and orientation of new employees

Attend all incoming calls, provide information as required to the callers

Accurate filing and maintaining of data

August 2006 to August 2007

Worked with R Ganesh and Associates, Management Consultant at Mumbai, India

Assistant Manager – MIS & Accounts

Preparation of fortnightly reports to be sent to the Management

Handling payroll of staff located around the globe

Analysing the fund flow requirements at a Global Level and arranging for the same

Handling statutory payments of the Indian Company

Preparing the Weekly Bank and Outstanding statements at a Global Level

Coordinating with Accountants Globally for all Statutory and routine payments

September 2002 to July 2006

Worked with Carlson Wagonlit Travels

Senior Executive Accounts

Handling of all monthly and fortnightly reconciliations like, Airline, Bank and Inter Branch

Assist in the preparation of Branch MIS Report

Preparation of weekly cash flow statement

Processing of monthly salary and booking the same in the books of accounts

Processing Vendor Payments

Coordinate with the banks from time to time for inward remittances from various branches

April 1998 to August 2002

Worked with HTL Logistics

Supervisor Accounts

Handling of routine accounting aspects

Preparation of monthly Trial Balance and Operating Profit and Loss Account for the branch

Preparation of periodic MIS Reports for submission to HO

Preparation of monthly bank reconciliation statements

Reconciliation of accounts receivable and payable

January 1994 to March 1998

Worked with House of Patels

Executive Assistant to ED (Internal Audit)

Assisting ED in preparation of Audit Reports and queries

Maintaining details of responses received for the same

Handling of confidential matters pertaining to the department

Handling Insurance of warehouses throughout the country

Assist Internal Auditors in conducting audit of books of accounts

Monitoring Branch remittance

Computer Skills :

MS Office Applications and Outlook Express

Accounting PackageTally 9

Contact this candidate