Office Manager, Administrative Assistant, Human Resources Assistant

Location:

Fort Worth, TX, 76135

Salary:

$18

Posted:

August 11, 2009

Contact this candidate

Resume:

Kialie Martin

**** ********* ** #***

Fort Worth, TX 76135

************@*****.***

817-***-****

Profile

Self-motivated professional with extensive experience in front office management. Strengths include the ability to work independently, excellent organizational skills, superior communication skills, and handling of sensitive information.

Technical Skills

Microsoft Word Microsoft Excel Microsoft Power Point

Microsoft Outlook QuickBooks Heavy Data Entry

Proprietary Software Oracle

Professional Experience

06/2008 – Present Dart Oil and Gas Corp Fort Worth, TX

Office Manager

Manage the office daily operations to include: organize and manage office filing system, code and approve office related invoices, track and maintain current Insurance forms for vendors, cost effectively maintain office supplies and equipment, manage the process, tracking, and flow of all district invoices, and maintain calendar for district office and notify staff of upcoming deadlines and events. Track repairs and maintenance record keeping and filing for the company vehicles. Assist the District Manager with managing and controlling G & A costs. Assist corporate office with processing and handling of HR, Accounting, and IT forms, policies, and procedures. Act as the Liaison for HR, process all the paperwork when hiring and terminating employees. Coordinate and assist with travel and entertainment for district staff and visitors. Manage the receptionist.

12/2007 – 06/2008 Dart Oil and Gas Corp Fort Worth, TX

Receptionist/Admin Asst

Provide front office support serving as receptionist, including: greeting visitors, answering phones and taking messages. Retrieve, open and sort incoming mail and prepare FedEx packages. Provide administrative support by assisting Office Manager, including: copying invoices, filing invoices, creating new files, typing documents, creating spreadsheets, sending faxes, and running errands. Assist other departments with filing and special projects.

01/2007 – 12/2007 Imprimis Group Fort Worth, TX

Front Desk Coordinator

Answer multi-line phones, screen calls and forward calls as necessary, take messages when party is unavailable, greet visitors and manage office email account. Manage applicant intake process, maintain office scheduling, and support multiple recruiters and sales representatives for projects and daily tasks.

11/2004 – 02/2006 Griner Equipment and Machine Vending Fort Worth, TX

Administrative Assistant

Responsible for answering phones, maintaining email, dispatch service calls and handle customer complaints. Assisted owner with personal duties, ran company errands, and processed mail for the office. Ran, maintained, and processed all data entry. Created, tracked, and mailed out invoices using Quick Books. Created and submitted bids for prospective customers.

01/1997 – 01/2005 Texas National Guard Austin, TX

Personnel Administrative Specialist ~ 09/2000 – 01/2005 Part-time

General office duties such as filing, faxing, data entry, answer phones, and typing memorandums. Assisted with Strength Accounting of Soldiers.

Human Resource Assistant (Staffing) GS-0203-06/7 ~ 06/2002 – 08/2004

(Promoted to GS-07 in May 2003)

Prepare and revise new vacancy announcements for clerical, labor and technical positions in accordance with government and departmental regulations, Merit Promotion Plan, Union contract, and military compatibility. Develop Knowledge, Skills, and Abilities using position descriptions, military and federal regulations and subject matter experts. Processed personnel actions that were submitted: by determining the effective date, the nature of action, the legal authority code, and remarks in accordance with regulation and made sure that all the necessary paperwork was submitted. Provided non technical advice and support to managers, supervisors, personnel officers, applicants, and employees on a range of staffing matters in regards to vacancy announcements, upcoming actions, and pay issues. Input and processed personnel actions, Life Insurance, and Health benefits. Handled and maintained systems reports for the staffing section as well as resolve pay rejects either by fixing an error on our part or by contacting DFAS. Trained new clerks in the staffing section.

Personnel Clerk (Office Automation), GS-0203-05/4 ~ 04/2001 – 06/2002

Promoted to GS-05 July 2001

Received and tracked all applications as well as reviewed them to insure all forms required were submitted and completed. Prepared Merit Promotion Certificates after applications were evaluated and notified all non-qualified applicants. Input and processed personnel actions, Life Insurance, and Health benefits. Worked with Health insurance carriers regarding employee’s insurance. Initiated and maintained employee files in accordance with regulations.

Personnel Administrative Specialist (Actions Clerk) ~ 02/2000 – 09/2000, Bosnia

Deployed to Bosnia for a Peace Keeping Mission. Helped manifest soldiers into and out of Bosnia such as conduction briefings, processing paperwork, and handling baggage. Managed the Actions section that was responsible for processing orders for transfers out and Emergency Leave. Maintained databases to track all orders completed as well as inform the Strength Management Section to insure accountability of all soldiers. Assisted in the manifestation, the in briefing and out briefing of 50-100 soldiers per week for weekend pass. Performed general office duties as needed. Assisted in creating and typing the Standard of Operations for the Actions section.

Personnel Administrative Specialist ~ 05/1999 – 02/2000

General office duties such as filing, faxing, data entry, answer phones, and typing memorandums. Maintained database for tracking medical and dental records, HOR and preparation for Bosnia as far as administration was concerned. Processed reassignments and transfer orders for over 1000 soldiers.

Personnel Administrative Specialist ~ 01/1997 – 05/1999 Part-time

General office duties such as filing, faxing, data entry, answer phones, and typing memorandums and mail distribution. Assisted with the Strength Accounting of Soldiers.

Education and Training

Castleberry High School, Graduate

Tarrant County College, currently attending, working towards Associates of Art

Training Courses:

Personnel Administrative Specialist Federal Pay Setting

Merit Placement System Basic Classification

Processing Personnel Actions Combat Lifesaver Course

REFERENCES FOR

Kialie Martin

Dave Farner

Dart Oil and Gas Corporation

301 Commerce St, Ste 2001