Project Manager Administrative Assistant

Julie Price

Raleigh, NC 919-***-**** (C), ******@*****.***

Skills: Word, Excel, PowerPoint, Outlook, QuarkXpress, Lotus Notes, Adobe Acrobat, WebEx, Access, Visio, Photoshop, and InDesign. Acquired Webmaster certification. Strong spelling and grammar skills; type 80 WPM.

Professional Experience

The Greer Group (Eisai contract) Durham, NC 9/2/10 to 5/27/11

Senior Administrative Coordinator

Created spreadsheets with links for easy access for employees/auditors to all scanned protocols/reports

Processed expense reports in Concur, order supplies, and reconciled P-card statements

Set up meetings, teleconferences, and lunches

Coordinated travel for Director and other team members

Answered and directed calls for the Executive Director of Analytical Development and Microbiology.

Kelly Services (PPD contract) Morrisville, NC 5/19/08 to 6/30/10

Executive Assistant

Responsible for team budget, processing invoices, and quarterly reconciliation in Excel

Created and maintained Excel spreadsheets to track team’s projects, including costs

Proofed, updated and created presentations, company literature, and org charts

Managed attendees for tradeshows with hotels, registrations; created restaurant lists for that tradeshow area

Updated Internet/Intranet with tradeshow information; research/compile information for future tradeshows

Answered and filtered/redirected calls to the Executive Director of Global Marketing

Shipped and tracked inventory of all promotional materials for tradeshows and client meetings

Coordinated client and internal meetings, teleconferences and lunches.

The HSM Group Scottsdale, AZ 9/20/07 to 2/29/08

Assistant Project Manager

Created presentations using Excel and PowerPoint

Scheduled survey interviews with CEOs/Administrators of hospitals, recording appointments in Access

Proofed and created coding for surveys

Conducted Internet research for possible clients; updated company website.

FMI Investment Banking Raleigh, NC 12/11/06 to 9/5/07

Sr. Administrative Assistant

Kept track of travel calendars for eight investment bankers (serving construction industry)

Created accounts and invoiced clients; processed team expense reports; ran other reports in Maconomy

Updated and proofed proposals, agreements, letters, presentations (including binding/mailing)

Consolidated balance sheets/income statements to one report with formulas in Excel

Transcribed letters and memorandums; prepared meeting agendas

Acquired client information from Internet and financial information from Selectory and Dunn & Bradstreet

Initiated conference calls and reserved conference rooms; assisted with overflow work from other assistants.

Xerox Capital Services Rochester, NY 12/13/04 to 9/8/06

IT Security Support (Administrative)

Solely responsible for security mailbox, logging all access requests (250-300/wk), ensuring processes were followed according to Sarbanes Oxley rules and regulations, then making changes in the system once all paperwork is in order. Maintained required 4-hour first response deadline at an average of 11 minutes

Created automated spreadsheets in Excel to track incoming audit sheets, the matrix used to check validation of duties on audit sheets, and the request form used company-wide when requesting security access

Processed quarterly audit sheets, including distribution and copying; updated IMP1 system

Validated daily reports against prior days’ activities.

CB Richard Ellis Irvine, CA 11/02-11/03 & 8/86-6/94

Leasing Coordinator – (formerly Koll Marketing Group)

Automated quarterly reports in Excel for a more efficient process

Updated and distributed, on a regular basis, floor plans, availability sheets and status reports

Designed vacancy flyers incorporating floor plan graphics

Created and edited proposals, lease analyses, letters and commission invoices

Ordered all supplies; maintained all office equipment

Created flyers for functions (e.g., golf tournaments, broker award ceremonies, dinners, luncheons)

Answered busy phone and assisted with space availability questions. Faxed or emailed floor plans

Coordinated and supervised two office moves.

Harris Interactive Rochester, NY 7/97-7/02 & 1/04 to 9/04

Sr. Administrative Assist and Sr. Research Coordinator

Created presentation-style reports in PowerPoint and Excel, pulling numbers from Excel data tables

Designed print-ready surveys in QuarkXPress

Created, formatted, and tested Internet surveys before launch

Created a portion of the Division Intranet site in HTML and a prototype for a major client

Manipulated graphics for inclusion in Internet surveys

Became certified and trained other employees to use proprietary survey software program

Proofed documents including proposals, reports, data tables, and presentations

Assisted employees throughout the company with MS Office software questions and overflow work

Scheduled all travel; set up client meetings and lunches for the teams

Received company-wide 'Unsung Hero Award'

Education

PPD, Inc.

Webmaster Certification

North Carolina State University

Access, Levels 1 & 2

Irvine College of Business, Irvine, CA

Executive Secretarial Certificate

References

Upon Request

Contact this candidate