Event Planner, Executive Assistant, Program Coordinator

JACQUELYN RANGEL

***** ****** ****** • Alta Loma, CA 91701

************@*****.*** • 909-***-****

PROFESSIONAL EXPERIENCE

DEUTSCHE BANK – NEW YORK, NY April 2011 – August 2012

Junior Event Planner and Senior Executive Assistant

Conferences and Events, Americas

Planned, coordinated and executed corporate events for all business lines within the bank. Taking events from the planning phase and successfully executing them to the satisfaction of both our internal and external clients. Also handle all administrative duties for the conferences and events team.

Event execution includes: Creating a budget, getting approval from business lines, event logistics and staffing.

Work closely with members of senior management as well as various departments heads managing all their conference and event planning needs from start to finish.

Work closely with host to ensure event is seamless.

Perform all activities necessary to support bankers, including research, travel, expense management and client services.

Act as liaison between host, clients, and venue.

Contact vendors to secure space; negotiate contracts.

Create, implement and execute client and internal events locally and out of state for attendees 20-300. Specific highlights include:

Anniversary Luncheon (New York, NY): Managed a 80- person luncheon for Deutsche Bank employees (Vice President – Managing Director) hosted by CEO; negotiations with venue, created registration website, managed attendee lists, décor and menu design, on-site execution including management of fellow team members and staff.

Meet the Managers Golf Event (Norton, MA): Organized a 60- person golf event for our food industry sales department; responsibilities included: negotiations with venue, suite construction and design, maintaining a $35k budget, tee-time and foursome selection, themed menu selection, managing fellow team members and staff, and on-site execution.

CIB Summer Analyst Networking Reception (New York, NY): Managed a 300-person cocktail reception for HR’s summer analysts interns; negotiations with venue, created registration website, managed attendee lists, décor and menu design, on-site execution including management of fellow team members and staff.

Set up in-house visits for outside vendors.

Maintain vacation and staffing calendar for department.

Onboard new employees.

Train newly hired staff on policy and procedures for small client events.

Create and submit travel and expense reports.

Coordinate weekly staff meetings; distribute meeting minutes.

Coordinate ticket distribution for the bank’s season ticket subscriptions as well as facilitate ticket purchases through brokers.

Submit invoices and purchase orders via the bank’s online portal.

TOTAL PROGRAMS – Rancho Cucamonga, CA November 2010 - March 2011

Behavior Therapist

Provided one on one support to children with autism, working closely with families to ensure developmental goals were met.

Worked on cognitive and physical goals to help child reach age appropriate levels.

Served as support system for entire family.

Composed daily session notes as well as progress reports.

Worked as part of a team to meet larger goals for child.

Attended weekly team meetings.

Accompanied family on various trips for child.

Participated in various trainings and workshops.

THERAPEUTICS RESOURCES – New York, NY April 2005 – January 2010

S.E.I.T Program Director

Managed and coordinated all aspects of SEIT Program; including but not limited to:

Oversaw marketing for department, including visits to colleges to recruit teachers. Also included visits to preschools for outreach.

Screened and interviewed applicants for itinerant teacher positions.

Provided potential teachers with state certification information.

Supervised and evaluated providers in program; any areas of concern were then forwarded to the ABA supervisor on staff.

Interviewed and worked with families to gauge potential match with qualified teachers.

Assisted families in understanding evaluations in order to help determine and coordinate appropriate services for their child.

Worked closely with the Committee on Preschool Special Education (CPSE)- a division of the NYC Department of Education.

Served as liaison between CPSE and families.

Facilitated monthly team meetings for staffed supervisors and teachers.

Participated and sometimes led monthly staff meetings.

Scheduled multi-disciplinary evaluations (MDE) for children referred to CPSE.

Reviewed and summarized MDE evaluations and forwarded to CPSE administrator and parents in a timely manner.

Participated in initial CPSE meeting to discuss child’s MDE evaluation and if necessary, accepted child’s case to provide services awarded by CPSE.

Department of Education Coordinator

Managed and coordinated all aspects of DOE program; including but not limited to:

Recruited Occupational and Physical therapists to place in various schools throughout NYC.

Worked with DOE administrator to obtain transmittals for authorization of treatment of students for both Occupational and Physical therapy services.

Maintained relationships with DOE administrators in all five boroughs, in order to increase caseloads.

Interviewed Occupational and Physical therapists and verified credentials before school placement.

Cold called list of available therapists to recruit for vacant schools.

Administrative Assistant for Early Intervention Department

Provided administrative support to the Early Intervention Department

Filed and maintained therapist’s credential records.

Filed and maintained children’s records.

Responsible for collection of therapists’ monthly progress reports and timesheets.

Assisted with outstanding claims for services rendered to children, this included: calling NYC Department of Heath (NYC DOH) to obtain status of unpaid claims.

Called and reminded therapists to submit timesheets in order to avoid compliance issues with NYC DOH.

Participated in monthly staff meetings.

Scanned, fax and filed department records.

Answered phone calls and emails from therapists in timely manner.

MAGNER INTERNATIONAL – Anaheim, CA August 2001 – August 2004

Office Assistant/Parts Coordinator

Responsible for managing daily office needs; coordinated currency counter parts inventory

Maintained monthly inventory of money counter parts.

Placed orders for inventory and processed customer service orders.

Responsible shipping and receiving orders of currency parts.

Performed administrative duties such as faxing, filing, and data entry.

Created monthly sales inventory reports.

Provided friendly customer service.

SKILLS

Fluent in Spanish.

Experience with the following:

Operating Systems: Windows 7, XP, Vista and Mac OS X.

Adobe

Microsoft Programs: Word, Power Point, Excel, Access and Outlook.

Lotus Notes

StarCite

EDUCATION

CALIFORNIA STATE UNIVERSITY OF FULLERTON – Fullerton, CA

Bachelor of Science– Spring 2004; Child and Adolescent Studies

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