Executive Assistant

MAGALY D. MORALES

**** ** **** *** *******, FL **025 E-mail: *******@*****.*** Telephone: 954-***-****

OBJECTIVE: To obtain a highly visible challenging position that utilizes my extensive computer, business administration, construction management, human resources, finance, accounting and project management knowledge, strong organizational abilities, demonstrated communication/bi-lingual (Spanish) skills, and executive management experience.

CAREER SKILLS/KNOWLEDGE

Administration/Retail/Logistics/Facilities/Finance/Project Management Writing/Communication/Time Management

Consulting/HR/Construction Railroad/Accounting/Auditing/Bidding Cost Reduction/Negotiation Strategies

Revenue/Profit Growth Major Account/Client Development

Government Regulations/SIDA Training Technical Security Operation

Staff Supervision Strategies Public Relations/Customer Service

Quota Achievement Strategies Proposals/Presentations

Trade Show Participation Spreadsheets/Internet/Outlook/SBT

Decision-Maker Relations QuickBooks/Blackberry

CAREER EXPERIENCE/ACHIEVEMENTS

SUN CAPITAL PARTNERS, INC., Boca Raton, FL 06/2008 – 12/2010

Executive Administrator/Compensation/Accounting Analyst

Restructuring and Performance Improvement Group/Crisis Management

Admin and Organization

Heavy Calendar Management; Expense Management; Travel arrangements (domestic and international); Screening cold calls of consulting firms and recruiting; Prepared routine incoming/outgoing correspondence including letters, memoranda, publications, and reports; Responsible for confidential and time sensitive material; Knowledge and understanding of a variety of the field's concepts, practices, and procedures; Prepared, coordinated and distributed monthly flash reports; Coordinated daily, weekly, and monthly internal/external staff meetings, special events and training.

Restructuring Independent Consultant Management

Managed 7 million dollars of compensation; Maintained a high degree of ethics, integrity, and confidential information/materials; Provided a strong commitment to customer service and a sense of urgency in completing all administration processes and elicit high-level project objectives and project success criteria; Recruiting; Interview Coordination: Set-up IC candidate interviews with MD’s and/or VP’s; Demonstrated ability to communicate intelligently both verbally and in writing both with internal and external candidates; Provided IC candidate with Background Check Form and Information Trading Policy; Interview process and partnering with managers on decisions concerning selection and offers; Set-up training and all training material required for all Independent Consultants to conform to the Sun’s culture, mission, guidelines and standards; Performed tasks associated with pre-project consulting, business case development, and project initiation; Created, modified, and followed-up on Independent Consultant contracts and submitted to legal department; Oversaw and managed various aspects of IC’s (managed a total of 10 – 20 Independent Consultants); Responsible for administering, monitoring and maintaining the computerized management system; Accurately estimated time required to complete business analysis tasks and deliverables; The backbone of the Restructuring and Performance Improvement Group, which electronically maintained critical information in order to provide detailed weekly reports, Gantt Charts, physical inventory control on hand with laptops, ordering and catalog processes, associated labor hours, days staffed and related travel costs; The central guidance point of contact responsible for providing authoritative interpretations on the practices and procedures involved in the operations of the Restructuring and Performance Improvement Group; Required to answer questions regarding the status of work and bring to the attention of the VP any/all work matters that required his intervention; Responsible for providing related administrative support for all activities and functions essential to the orderly and efficient accomplishment of the general office work of the Restructuring and Performance Improvement Group; Provided to all new Independent Consultant’s: W-9, Sun Policy, Sample Weekly Report, Expense Report Form(s), Sample Invoices for Base Rate versus Gross Rate; Provided consultation in the creation, revision and administration of compensation plans and alternative reward programs through analytics and research; Kept tracked that all Independent Consultants were

getting their base rate and were not behind on their target bonus; Responsible for communicating to all Independent

Consultants our reporting system - making sure they follow procedure; Provided customer service and support by acting as the central source of contact for all IC’s and provided computer specs for all the ordering of laptops and approved any software required; Obtained on a weekly basis all Independent Consultants detailed weekly reports; Ensured company policy and benefit changes were properly communicated; Developed, administered, and monitored new Human Resources programs; Reviewed each Independent Consultant detailed weekly report and saw if they were fully staffed for the upcoming week(s) and/or found out where they needed to be staffed at; Tracked all Independent Consultants paid admin days, time off, sick days on a weekly basis using excel; Obtained on a bi-weekly basis Independent Consultants expense reports and reviewed/made sure if any double billing and/or all receipts were accounted for; I addressed any issues with each IC; Obtained on a weekly basis copy of all bills from Independent Consultants billed to Portfolio Companies tracked by fee’s and expenses separately as at the end of year management needs to see the figures as this is part of the Independent Consultants base rate and target bonus; Maintained and tracked all of our outside consulting firms; Always had constant communication with our IC team and answered any questions they had; Efficiently handled administrative functions on a daily basis; Cost Accounting/Cost Cutting experience; Worked under pressure and with diverse personalities in a fast-paced professional environment,; Worked independently and handled multiple priorities with attention to detail; Demonstrated proficiency in using Windows XP, Excel, PowerPoint, and Access to create and prepare detailed analysis reports, and presentations.

Project Rolled Out:

- Restructuring and Performance Improvement Team List which included: Full-time/Part-time and External

Consulting Team, Responsible for up-dating list

- Sun Capital Advisor, Inc. – Independent Contractors Expense Reporting Policy

- Project Schedule – Gantt Chart

SUNRISE CAPITAL PARTNERS LLC, Miami, FL (Tradex International Finance LLC) 12/2007 – 06/2008

Executive Administrator/Office Manager/Accounting

Worked directly with the President and Partner of the company in order to meet the company goals; Performed a wide variety of executive secretarial and personal administrative duties as required by daily operations; Managed Presidents office as maintaining effective filing system, expense report, etc.; Performed a high level of confidentiality; Screened incoming calls; Received and opened daily mail and handled accordingly; Independently prepared letters, emails and notarized documents; Assisted with Federal and State examination materials; Attended monthly Board meetings and took/distributed meeting minutes; Responsible for the overall company’s finances: cash management, reconciliation, posting, etc.; Processed invoices for payment; Handled all wire transfers using QuickBooks Edition 2007/Wachovia Connection; Reconciled bank statements; Recorded and made daily bank deposits and maintained accurate records and files; Handled the payroll process using ADP and medical/dental benefits; Created portfolios for clients that included detailed pie charts; Ability to plan, manage multiple projects, meet deadlines in a fast paced environment; Airline reservations, frequent flier, car rental and hotel procedures and policies.

ECUSA SERVICES CORPORATION, Margate, FL 07/2002 – 02/2007

Executive Administrator/Human Resources Manager

Worked directly with the CEO/President and Director of Operations; Met with clients, prospective applicants, superintendents and field office managers; Independently prepared letters, memos, emails, proposals and negotiated with vendors; Set-up meetings/conference calls with internal and external contacts; Developed meeting agendas and support materials; Created PowerPoint Presentations for meetings and Excel Spreadsheets to track budgets; Interviewed, evaluated and screened resumes; Involved in the hiring, terminating, training, promoting, and payroll process using ADP; Supported benefits administration, including medical, dental, life insurance, COBRA compliance, STD/LTD/FMLA, workers compensation, and long-term care; Experienced with equity edge (stock options), awards and 401(k) plans; Documented workers-compensation incidents and maintained OSHA logs; Processed and maintained benefits paperwork for eligible employees; Prepared detailed job descriptions and classification systems and defined job levels and families, in partnership with other managers; Resolved labor disputes and grievances; Managed the design and development of tools to assist employees in benefits selection, and to guide managers through compensation decisions; Conducted exit interviews to identify reasons for employee termination; Advised management on such matters as equal employment opportunity, sexual harassment and discrimination; Directed preparation and distribution of written and verbal information to inform employees of benefits, compensation, and personnel policies; Knowledge filing Form 4, Annual Reports, and Occupational License; Prepared budgets for

personnel operations; Prepared personnel forecasts to project employment needs; Maintained, renewed, negotiated contracts with vendors to provide efficient and cost effective premiums; Processed COBRA paperwork for terminated employees; Processed FMLA paperwork for employees seeking medical leave; Reviewed and processed bills for benefits; Assisted with unemployment claims and paperwork as necessary; Monitored Department of Labor website for updates and changes; Processed and maintained I-9 and W-2 forms required as a mandatory government regulation; Received and recorded calls, problems, and requests for new computer/communications services using an online tracking system; Resolved other computer/communications hardware and software related issues and new requests for service; Followed up on requests for service to ensure that the request was being filled in a timely manner; Monitored problem reporting, updated, resolution, customer feedback, and problem closing for all requests; Authorized for writing company checks using QuickBooks; Maintained account receivables/payables & invoicing; Coordinated, analyzed and projected expense trends, and recommended changes to reduce unnecessary expenses; Managed the janitorial field with in depth knowledge of all faucets of janitorial, monitored contracts and inspected facilities from Broward County all throughout Sebastian Region; Monitored contract performance to include: collecting and reviewing progress reports, conducting site visits, maintaining contractor status reports; Documented and communicated deficiencies and troubleshooter any poor service from contractors; Processed and tracked incoming vendor claim forms (work orders) and monitored budgets; Interviewed, terminated, and accessed sub contractors,; Worked with vendors and customers to address questions regarding contract specification issues; Experienced with Commercial Retail/Condominiums/Financial Institutions/Offices/Construction.

TYCO INTERNATIONAL (US), Inc., Boca Raton, FL 03/1999 – 01/2000

State Tax Legal Administrator

Worked directly with the Director of Taxes and two Senior State Tax Managers; Knowledge of State, Federal and International Tax Compliance; Coordinated and prepared filings of Corporations Annual Reports and Reinstated Revoked Legal Entities to the Secretary of State; Quarterly communications with the financial reporting group; Co-managed, processed, and recorded all Tax Returns, Extensions, Estimates, and Electronic Fund Transfers; Played a key role in issuing tax payment checks using SBT an Accounting System; Maintained record of State Compliance Master Tax Calendar; Incorporation’s, Dissolution’s, Reinstatement’s and compiled detailed financial profiles for management’s review; Assistance in state audits and abated penalties on corporations tax returns; Tracked all outgoing certified mailing and administrative services of all tax payments and documentation.

THE PORT AUTHORITY OF NEW YORK AND NEW JERSEY, New York, NY 03/1998 – 01/1999

Executive Administrator (LPE Enterprises, Ltd.)

Assisted the Director of Parking Operations and the Chief Operator Supervisor; Responsible for the overall field management of contracts; Administration and coordination on the airport projects and AirTrain; Read and interpreted complex contract documents such as plans, specs, and blue prints; Prepared summary inspection reports of daily activities; Simulation of AirTrain project and collected data on project issues and recommended possible resolutions.

The Port Authority of New York & New Jersey is a bi-state public agency responsible for promoting transportation and commerce, operating some of the busiest and most important transportation links in the region including bridges, tunnels, bus terminals, airports, PATH, AirTrain systems, and the NY/NJ seaport. The Aviation Department operates five airports, John F. Kennedy International Airport (JFK), LaGuardia Airport (LGA), Newark Liberty International Airport (EWR), Teterboro (TEB), and Stewart International Airport (SWF), which comprise one of the world’s premier air transportation systems.

SOFTWARE SKILLS

Microsoft Word 2010, Excel, PowerPoint, Access, Outlook, Adobe Acrobat, QuickBooks Enterprise Edition 2007, Adobe Illustrator 10, Internet Explorer.

EDUCATION

Associate of Arts Degree in Business Administration, Broward College, December 2010

57 hours of college credits, John Jay College of Criminal Justice, Criminal Justice Administration & Planning/Computer Science

State of Florida Notary Public

Volunteer Served on the Board of the Charity Committee at Sun Capital Partners, Inc.

Served on the Board of Directors as President for EL-Ad Poinciana Place (took meeting minutes)

REFERENCES PROVIDED UPON REQUEST

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