Manager Administrative Assistant
Resume:
Jennifer M. Leonard
“ADMINISTRATIVE ASSISTANT”
PROFESSIONAL EXPERIENCE:
Fine Americas, Walnut Creek, CA (February 2009 – May 2010): (Laid Off)
• Kept a 12 month rolling forecast for products needed for sale.
• Answer Multi – line phone system
• Excellent verbal and written communication skills
• Ability to work under pressure / multi task
• Tracking costs to make product
• Attention to detail
• Coordinate travel arrangements, managing outlook calendar, scheduling meeting and appointments, conference calls, hotel and car rental reservations,
• Ability to work independently and all levels of management
• Preparation of presentations / memoranda’s / letters / proposals / charts.
• Placed purchase orders with our vendors for items to make product at the Texas production plant.
• Scheduled product runs for the whole year at the Texas plant.
• Worked closely with our sales team and kept them up to date with what products where being produced that month and if any adjustments were needed to the forecast.
• Processed customer orders in a timely manner in SAGE 200.
• Dispatched customer orders for warehouse, track customer orders once shipped.
• Set up for trade shows, prepare and ship marketing material
• Invoicing customer once the price was approved by sales rep.
• Input batch reports from production into SAGE 200 for production runs.
• Scheduled transportation for customer orders and tracked their movement.
• Ran end of monthly report for President of company.
• Ran end of month reconciliation reports for production plant along with the warehouse.
SDH Enterprises, Fairfield, CA, (April 2005 – November 2008): (Laid Off)
• Picking and pulling orders, packaging and sending packages through UPS, Fed-ex & yellow freight.
• Received in shipments from overseas and release customer orders.
• Interact with field reps, customers and high level management
• Processed time cards
• Kept a running spread sheet of all the documents/invoices that our warehouse in Italy submitted for payment.
• Input customer orders, answering customer phone calls, sending out call tags for miss shipped products, tracking packages, giving credits for returns and defectives.
Golden Gate Marketing, Walnut Creek, CA (June 2004 –April 2005): (Company Sold)
• Ordered samples, maintained inventory & processed customer orders
• Compose memorandums, reports and documents
• Coordinate monthly, management team meetings, including keeping presidents calendar
• Set up product info sheets, tracking shipments, processing shorts, damaged merchandise. Processed deductions for ads, billbacks, promotions, off invoice allowances and processing any out going shipments.
• Assisted the President and Office Manager with their daily duties.
Foresters Financial, Pleasant Hill, CA (February 2002 – July 2003):
• Responsible for the everyday needs of 14 financial advisors.
• Meeting clients and answering a 8 line phone
• Maintaining hardcopy and electronic filing system
• Set up employment interviews and new hire paperwork
• Type materials in final form from rough drafts with technical terminology
• Train new employees on how paperwork needed to be filled out
• Checked and recorded the daily applications from the financial advisors.
• Kept track of all outstanding business and medical checks.
• Distributed mail, ordering supplies, setting up meeting rooms, monthly calendars for all of the financial advisors plus the manager’s personal calendar.
• Filled monthly, quarterly, and yearly statements.
• Pulled client information from the computer for all of the financial advisors.
• Took care of all computer, phone, and office equipment problems, in the office.
Regusci Vineyard Management, Napa, CA, (May 2001 – October 2001): (Laid Off)
• Responsible for setting up meetings with and keeping the owners calendar.
• Payroll for over 140 employee
• Various duties: Distributed mail, keeping track of the storm water report on a daily basis, ordering supplies, taking care of all phone and Nextel problems, keeping personal books for the owner’s parents.
Liberty Securities, Fairfield, CA (June 1999 – April 2001): (Company Sold)
• Administrative assistant for 17 investment executives.
• Input all daily trades, processing life insurance forms, and reporting the numbers for the day to the secretary of the program manager.
• Kept weekly sales logs, insurance numbers, vacation days, personnel days
• Reported monthly numbers to the national sales manager in Purchase, New York
• Distributed sales information and marketing materials to all investment executives.
• Processed new hire paperwork
• Set up monthly meetings
Longs Drug Stores, Antioch, CA (Jan 1986 – June 1999)
• Receptionist
• HR
• A/P – A/R
• Transportation
• RAMP Dept
SKILLS AND ABILITIES:
• Ordering • Order Tracking • MS Office • Knowledge of Computers
• Taking & Processing Orders • Payroll • Accounting / Bookkeeping • Analytical & quantitative skills
• Sage 200 • Customer Service • 10 Key • Inventory control
• Shipping UPS/FedEx • Phone Etiquette • Type 50 WPM • Knowledge of Annuities/Life Insurance/ Mutual funds
• Organizational Skills • Scheduling Apts. • Communications • Spreadsheets / Documents
• Scheduling Pickups • Meeting Scheduling • Written/Oral Skills • Travel Arrangements
• Multi-tasking • Quote write ups • Self-motivated • Knowledge of Internet
-References Available Upon Request
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