Transportation, Administrative Assistant

MIRIAM HOSLEY

** ***** **** ***. #** H-845-***-**** - C-917-***-****

Spring Valley, NY 10977 th9g35@r.postjobfree.com

SUMMARY

Executive Assistant with extensive expertise in Broadcasting and Financial services. Strengths include gathering data, assisting colleagues, editing, follow up, scheduling, meeting deadlines and learning new technology.

PROFESSIONAL EXPERIENCE

LANG STAFFING PARTNERS (temporary assignments) New York, NY 5/2011-8/2011 – Royal Bank of Canada – Executive/Administrative Assistant

MORGAN STANLEY SMITH BARNEY (CITIGROUP), Purchase, NY 5/2006-5/2010

Executive/Administrative Assistant

• Scheduled and coordinated meetings for 32 Graystone Consulting teams in different cities and two International teams.

• Assisted 8 people in the Purchase office. Heavy calendar scheduling, project reports, company expenses, account statements, Ariba, Concur, P2P, T & E's and VR’s.

• Liaised between Wilmington, DE and the Purchase Graystone Consulting offices.

• Managed a monthly Program Tracking System of the team’s confidential materials.

• Prepared quarterly material for the auditors from each Graystone team.

• Maintained the informa database to upload assessments and attestations for the consultants.

• Provided a daily flow of Marketing materials posted to the SB Linx system in a timely manner.

• Maintained the Marketing Material Brochures for the Graystone teams.

• Scheduled and coordinated extensive travel arrangement for the Graystone teams.

• Download research material on the share drive for the FA’s on Bi-Weekly basics provided support for the Graystone Consulting teams.

• Assisted in uploading new managers and deletions in the SB Linx system.

• Print out current monthly reports from informa database for the research teams.

• Created online mailbox for the Graystone teams.

SONY ELECTRONIC INC. (long-term temporary assignment), Park Ridge, NJ 1/2006-5/2006

Executive Assistant

BECTON DICKINSON (BD) (long-term temporary assignment), Franklin Lakes, NJ 5/2005-7/2005

Assistant to Director of IT Infrastructure

NATIONAL BROADCASTING COMPANY (NBC), New York, NY 12/1987-5/2004

Administrative Assistant to VP Software Development/VP IT News Production (1998-2004)

• Managed 12 people for the Information Management program. Scheduled and tracked continuing education classes, email procedures, electronic timesheet completion and computer policies.

• Monitored solutions Delivery projects schedules and time lines for project managers and ensured that deadlines were met. Validated man-hours per project for effective billing. Edited project reports and charts to share with teams and management.

• Generated bimonthly tracking reports charting progress in Special Projects for VP’s.

• Planned and coordinated frequent business trips for VP’s to various client sites in California.

• Scheduled and coordinated extensive travel arrangements for fifty employees.

• Reviewed all managers’ expenses reports prior to VP’s approval.

• Reconciled corporate account statements. (American Express, FedEx, messenger services, etc.)

• Prepared complex T & E reports for client’s expenses, reimbursements, and company expenses.

• Maintained Access database on a daily flow of work requests.

• Coordinated the Take Your Daughter to work program.

• Managed the Project tracker system that charted College interns.

MIRIAM HOSLEY Page Two

th9g35@r.postjobfree.com

PROFESSIONAL EXPERIENCE

NATIONAL BROADCASTING COMPANY (NBC), (Continued)

Administrative Assistant to Purchasing Department (1994-1998)

• Researched and purchased over $100,000 in office items such as computers, scanners, laptops, printers, copiers, faxed, digital camera and office supplies.

• Assisted in the process to improve accountability for items purchased. Generated log and ensured items were delivered.

• Assisted in the preparation of budget needs and annual reports of the Purchasing Department prior to the manager’s approval.

Secretary/Employee Relations (1987-1994)

• Hired full time as Secretary after temping for eight months in NBC.

• Trained with new hires on how to be a team player and take on multiple tasks and work well under pressure.

• Coordinated meetings between ER personnel and Department Managers. Contact person for all conference rooms.

• Maintained a database of all new employees and coordinated all travel arrangements for ER personnel.

• Maintained time and attendance records, terminations, transfers, budget expenditures and statistical records of performance data.

EDUCATION

MONROE COLLEGE, Bronx, NY, Certificate for Executive Secretary

COMPUTER SKILLS

Microsoft Word, PowerPoint, Excel, Outlook, Adobe, Dreamweaver, Internet, Lotus Notes, WordPerfect, and Data Entry

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