Manager Human Resources
Resume:
Stefanie Irvin
Los Angeles, California 90035
*.******@*********.***
Work Experience
Human Resources Consultant
Truecar.com, Santa Monica, CA 10/2010 – 3/2011
*List as top 100 company for 2009 by the LA Business Journal, Truecar.com is a start-up internet marketing and technology company giving consumers a better and more transparent car buying experience
Facilitate with the implementation of the HRIS and Payroll systems from ADP PEO Total Source service to ADP Workforce Now.
Set up 25 multi-state SIT and SUI accounts for tax filings.
Train current payroll administrator on payroll laws and current ADP system.
Analyze the company’s workers’ compensation plan.
Compose FMLA, PDL and other leave of absences by state.
Assist with the administration of the company’s FSA, stock options and 401(k) plans.
Evaluate Company’s policies and procedures and handbook.
Senior Manager, Payroll/Human Resources Manager
Wasserman Media Group, Los Angeles, CA 9/2005 – 8/2010
*A global sports and entertainment company with leadership positions in athlete representation, corporate consulting, property sales and properties/media
Managed the daily operation of the payroll department for complex domestic and international semi-monthly and weekly payroll for 5 different multi-state companies on two separate payroll systems (ADP PCPW and ADP Payexpert). Ensure timely reporting and coordinate, organize and monitor the maintenance of employee’s payroll records and computation of payroll data.
Managed, developed and implemented policies necessary to properly manage department of 3 functions.
Conducted company wide system upgrade implementation, including new HRIS system, ADP payroll, time and attendance system, vacation accruals and G/L interface with ADP.
Ensured department was in compliance with the Company’s Confidentiality Policy, including safeguarding confidential and personal information.
Stayed abreast with current regulations, payroll practices and industry trends affecting domestic and international personnel.
Ensured payroll staff was knowledgeable and trained on professional and technical matters relating to payroll. Recommended growth opportunities for staff, such as cross training, skills development, and technical training.
Evaluated practices, procedures, policies and appropriate controls in the department and revise as necessary to improve efficiency workflow.
Performed timely and accurate monthly close processes for all payroll functions, including reconciliations of accounts and systems, review of all accruals for accuracy and ensure that all regular reporting is completed in a timely manner.
Balanced and reconciled payroll information to the G/L accounts. Resolves outstanding items in all payroll account reconciliations and ensures accuracy of the journal entries.
Implemented strategic planning and due-diligence for company merger and acquisition.
Coordinated and provided training to managers and staff on ADP payroll service systems such as the time and attendance system and HRIS self-service.
Managed the filing of required reports; including the Department of Labor, unemployment claims and various other agencies.
Audited the deposit of payroll taxes, preparation and filing of required documents by the payroll tax services company with the appropriate regulatory bodies.
Reconciled and validate payroll tax returns. Resolve payroll tax related issues including IRS notices and amended returns.
Ensured employee questions about earnings and tax withholdings, deductions and other compensation related issues, are addressed in a timely, clear, accurate manner, and if applicable, in-depth analysis and research was performed.
Provided day-to-day tactical HR leadership and counsel to management in the area of employment law and labor relations.
Planned and administered employee medical benefits, work with third party administrator, conduct multi-location open enrollment / change forms and terminations. Auditing and reconciliation of the medical insurance bills.
Managed company’s Workers’ Compensation plan and EEOC reporting.
Administration of the 401(k) plan and working with third party administrator, annual discrimination testing in accordance with ERISA and IRS regulations and 5500 annual tax filings. Prepared for yearly audit.
Enforced and established payroll related policies, procedures and regulations. Manage the standardization of department, division, earning, deduction and time off codes to ensure that they are mapped correctly on the ADP mainframe and are accurately assigned to the correct company codes.
Tracked and developed monthly reports on salary, commission and bonus payments. Audited for accurate employee deduction, and vacation /sick balances.
Registered with state and unemployment agencies for multi-state payroll processing and responded to state notification and inquiries.
Work closely with IT, Accounting and Finance department during budgeting process with forecasting and various month-end reports necessary to correctly allocate earning to the proper legal entity.
Payroll/Benefit Administrator
Kayne Eras Center, Culver City, CA 7/2003 - 9/2005 *A nonprofit school dedicated to serving children and adults with developmental and other disabilities
Payroll - Ensured timely accumulation and process payroll for 600+ employees, resolved all payroll related issues, interface with management, prepare correspondence, audited and verified a variety of accounting and payroll related reports, manager accrued vacation, garnishments, prepare Workers’ Compensation reports, administered COBRA filing, calculated management performance based bonus and termination checks, reconciled all payroll related general ledger accounts, month journal entries,
Benefits - Administered all company benefits (medical, dental, vision and 403b), managed open enrollment, reviewed broker proposals, negotiated pricing, prepared plan communication, handled employee inquiries, developed strategic ideals for new benefits plans based on market tends, audited and reconciled monthly benefits invoices vs. enrollment reports and filing of the form 5500.
Human Resources Manager
EPR Inc, Los Angeles, CA 10/1998 - 2/2003
*A pharmaceutical and medical supply company with several location in the southern CA area
Responsibilities included timely and accurate preparation for two separate companies, 5 different bank accounts and 15 million in sales.
Handled all human resources, payroll, accounting, and office administration – supported and drove company’s vision, mission, and values, build process tools to support HR initiatives, provided proactive guidance and counsel to managers and employees on employee relations issues, recruiting and staffing, employment and compliance reporting, employee communications, new hire orientation, payroll, company training, managed construction projects, employee development, responded to all outside agencies verification request, workers’ compensation, OSHA and HIPPA compliance, managed and enforced company policies and procedures, annual performance reviews, employee background checks and employment verifications, researching and negotiating benefit insurance plans, A/R and A/P, daily bookkeeping functions, and planning company events. Report directly to the CEO/Owner.
Payroll Manager
Cinsite Production, A Kodak Company, Los Angeles, CA 4/1998 - 10/1999
*A digital visual effects and post-production company with services including visual effects, film scanning and recording and digital mastering.
Managed sole payroll department for 1000+ employees, implementation of payroll system from Dos to Windows on ADP System, allocated complex hours to different projects, audited payroll reports, overtime, direct deposits, input new hire information, managed vacation and sick accruals, assisted the HR Manager, month end journal entries, job allocation reports for CEO and CFO, reconciled payroll accounts, and ensured deductions were calculated properly.
Payroll Manager
Koo Koo Roo Inc., Los Angeles, CA 6/1994 - 3/1998 *Restaurant chain serving healthy food with locations across the US
Performed ADP Multi-state payroll processor for 3000+ employees 90% hourly employees, managed total system conversion of payroll and timekeeping systems, audited and verified a variety of accounting and payroll related reports, assisted store managers on payroll procedures, managed new hires information, processed employee benefits insurance, worker’s comp, keep track of accrued vacation, garnishments, direct deposits, tax filing, assist in the design and building of a payroll/HR system, calculate management performance based bonus, calculate termination checks, transmit payroll and set-up for the next payroll cycle, reconciled all payroll related general ledger accounts, ensured the accuracy of payroll accruals, accounts payable, cash management, coding invoices, research vendor inquiries, wire transfers, and end of the month journal entries. Responsible for training of other accounting support personnel.
Education
Cal State LA, Los Angeles, CA
AA degree
Skills and Training
Stop at Nothing – High Impact Leadership Seminar (HILS-1) – 2009
CPP - Pending
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