Project Manager Administrative Assistant

NINA ANN SELLECK Telephone: 562-***-****

Cell: 562-***-****

**** ******** ****** - ********, ** 90712 E-Mail: ***********@***.***

INTRODUCTION:

Office and field experience in administrative, project coordinator, management, H.R, generalist, worker’s compensation administrator, safety administrator and certified as a First Aid - CPR trainer. I am a dedicated worker and have earned respect from company principals, management, clients and vendors. My organizational skills are a major plus to my multi task abilities. I look forward to continuing my career in a field that can utilize my skills.

EXPERIENCE:

5/10 to 6/11 NICODEMUS PLUMBING & MECHANICAL – Cypress, CA

Project Coordinator, Human Resource Generalist, Safety Adm., Office Mgr.

• Report to Southern Regional Director of Operations, support President and Northern Regional Director of Operations for a nonunion company

• Responsible for updating non-computerized office, by creating forms, procedures for daily operations and tracking. Set up network data center to track projects from start to end.

• Approved invoices for accounts payment.

• Processed hire/terminated employees, resolve employee issues and maintain employees files.

• Administrator for Workers’ Compensation and vehicle accidents and

• Prepared monthly safety management forums and Safety Weekly Toolbox Topics.

7/06 to 5/10 XCEL MECHANICAL SYSTEMS, INC. – Gardena, CA

Office Manager, Project Coordinator, Safety Administrator, Badge Administrator

Workers’ Compensation & Accident Administrator, Safety, First Aid/CPR Trainer

• Supported principals, project managers, superintendents on a daily basis by providing assistance with tracking, project data, preparing: submittals, operation and maintenance manuals and creating spreadsheets

• Provide safety training for employees and maintain training/safety logs

• Responsible for scheduling daily assignments for the assistant and receptionist

• Workers’ Compensation administrator and vehicle accident administrator

• Office Manager: In charge of all building maintenance: office and cell telephones, ordering of office supplies, housekeeping, janitorial and gardening services.

• Planned and hosted all company functions/events

8/02 to 7/06 BOYS & GIRLS CLUB OF TUSTIN – Tustin, CA

Executive Administrative Assistant

• Worked with Executive Director-Created and maintain database for daily operations in monitoring new members, donors, fundraiser events, summer program, transportation program and updated forms and spreadsheets used daily

• Responsible for daily deposits, petty cash, accounts receivable, approve accounts payable, and invoiced for services provided by club: maintain all accounting, correspondence, grant and organization files and assist in grant and yearly audits

• Human Resources administrator for staff of twenty five and prepare bi-monthly payroll, benefits

1/02 to 8/02 JACOB ENGINEERING – Jobsite location Arco Refinery - Torrance, CA

Assistant / Project Engineer

• Daily project administration coordination and communications with subcontractors and vendors

• Responsible for daily activity with subcontractors and weekly subcontractors meeting minutes

• Approve accounts payable, record and track change orders, record and monitor RFI’s, drawings, prepare submittals and operations and maintenance manuals

• Supported field staff and communicated with main office for field crew needs

Nina Selleck – Resume Page 2

3/01 to 12/01 BOB PARRETT CONSTRUCTION - Westminster, CA

Assistant Project Manager

• Worked with principals in setting up company standards of operations, assist project managers with all daily project tasks and assist in the bidding process, built relationships with clients and vendors

• Created computerized forms for daily use and tracking, prepare submittals, operations and maintenance manuals, and kept track of drawing logs

• Set up new project files, prepared contract documents, subcontracts, correspondence, daily project documentation, ordering and issuing purchase orders, billings, scheduling

7/97 to 2/01 CONTROL AIR CONDITIONING CORPORATION - Orange, CA

JOBSITE: Project Engineer / OFFICE: Executive Coordinator /

Administrative Assistant / Human Resource Services

• JOBSITE: Edison International Field of Anaheim

o Worked directly with project manager, field foremen, general contractor, subcontractors, and vendors, responsible for recording logs of all projects daily activity at field jobsite

o Order materials, rentals, scheduling, field personnel, scheduled drug testing

o Prepared correspondence, change orders, service tickets and obtained approval to proceed with work, track time and materials used

o Prepared subcontracts, submittal manuals and monthly billing

• OFFICE: Corporate Office

o Reported directly to president of company

o Worked with division project managers on daily project coordination and communications with owners, general contractors, subcontractors and vendors

o Prepared prequalification to bid documentation, ordered equipment and material, scheduling of field employees and project schedule of value billing

o Formatted computerized new company daily forms, subcontractor certificate of insurance system

o Set up of human resources department and assist support staff with communications systems, office’s equipment and building maintenance

o Co-chair annual fundraiser golf tournament and arranged all company’s social events

8/95 to 7/97 WESTERN AIR & REFRIGERATION – Satellite Office - Irvine, CA /

Corporate Office - Rancho Dominguez, CA

Project Coordinator, Notary

• Satellite Office: Assisted project manager and three project engineers

• Preparation of proposals, correspondence and project documentation, i.e., bonds, insurance, contracts, subcontract preparation, monthly billing, and collections

• Issued purchase orders, pulled permits and contacted inspectors for inspections

• Ordered office supplies, responsible for petty cash, permit fees and layoff checks

• Daily communication with main office regarding accounts receivable and payable issues

• Prepared submittals, operations and maintenance manuals

11/88 to 3/95 SOUTHLAND INDUSTRIES – Long Beach, CA

Project Coordinator / Administrative Assistant

• Special Project/Tenant Improvement Division – Assisted division vice president and project managers

• Responsible for all written communication, maintain current records of all department project activity

• Maintain project crew’s certificates of physicals, testing and asbestos training

• Prepare monthly client analysis marketing and monthly cost spreadsheet reports for all open jobs

• Prepared submittals, operations and maintenance manuals

REFERENCES: Upon Request

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