Administrative Assistant Data Entry

Alba Kruse – *** Larson Drive – Danbury, CT ***** – 914-***-**** – ******@*****.***

OBJECTIVE:

To continue advancing within the Administrative field using my technical skills as well as my organization capabilities

QUALIFICATIONS:

• 29 years Executive Administration experience with senior level executives

• Accurate typing at 100wpm, data entry, dictaphone transcription

• Advanced skills in Windows, Lotus Notes, Microsoft Office Products, Microsoft Outlook

• Advanced knowledge of internet and web based applications

• Multi-task oriented with the ability to work independently as well as part of a team

• Excellent interpersonal and communication skills

EMPLOYMENT HISTORY:

Secretary to the Director of Special Services

April, 2010 – December, 2011: Somers Central School District (Civil Service Position)

• Provide administrative support to the Director of Special Services in all office functions.

• Manage Outlook calendars for multiple Executive Administrators and coordinate meetings.

• Coordinate with school district business office all financial obligations of the department (including but not limited to contracts, bid items, monthly invoicing, grant and budget development, purchase orders).

• Create and manage Excel spreadsheets for the special education department with regard to students, tuitions, placements, transportation, etc.

• Create and manage Power Point Presentations for internal and external departments.

• Work with the web based program IEP Direct (Individualized Education Plan) for all classified students.

• Work with outside contractors to have medical services provided to classified students, work with bids and negotiate costs.

• Liaison with Medicaid to maintain compliance between school district and state for eligible students.

• Perform web based research to remain current with ever changing New York State Education Department laws, rules and regulations.

• Work with the New York State Education Department for all classified students.

Executive Administrative Assistant

June, 1999 – April, 2010: IBM Global Services, Somers, New York

• Manage day to day operations of two Executive Vice Presidents and their departments. Coordinate all meetings, schedules, travel plans and maintain calendar integrity. Complete expense accounts for worldwide travel.

• Work with high-level corporate management/assistants; maintain current knowledge of projects and functions of organization.

• Arrange worldwide meetings with teleconferencing, LCD Projection and required support services.

• Work with outside customers and vendors on a daily basis.

• Organize and prioritize VPs mail to keep them informed of any critical issues.

• Work with direct reports to keep all concerned up to date on all meetings and projects.

• Mentor and train lower level assistants.

Administrative Assistant / Personalization Coordinator

July, 1997 – June, 1999: Mines Press, Inc., Cortlandt Manor, New York

• Coordinate, electronically set, proofread and personalize information for major printing jobs of hundreds of thousands of pieces for various companies throughout the US.

• Provide administrative support for managers and administration of multi-million dollar printing company.

Personalization Administrative Coordinator

August, 1991 – July 1997: Reader’s Digest, Pleasantville, New York

• Coordinated and provided personalization support for millions of mail pieces, electronically collecting generalized and personalized information for mass mailings.

• Operated an Auto-Cad system for building and processing detailed printed mechanicals, as well as a Macintosh design program to complete each job.

• Worked with outside vendors to ensure accuracy, following each job through from inception to completion for various product lines.

• Performed all administrative functions to complete each job, such as data entry and correspondence.

Administrative Assistant

June, 1984 – July, 1991: Norcliff Thayer, Inc. (Subdivision of Revlon Cosmetics), Tarrytown, NY

• Administrative Assistant for five District Managers based throughout the US.

• Performed all functions of administration from operating a dictaphone to transcribing, typing and data entry.

• Organized mailers to be sent to all managers and their direct reports, set appointments, arranged travel and scheduled meetings.

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