Executive Assistant Sales

BARBARA LEIGH MASSEY

***** ******** ******, *********, ** 91302 | 818-***-**** | t6z5s9@r.postjobfree.com

SENIOR EXECUTIVE ASSISTANT

Dedicated administrative professional with over twenty-five years experience successfully planning, coordinating, and delivering executive-level support services for senior management.

Outstanding interpersonal and communication skills…adept at multi-tasking and evaluating executive priorities...efficient and effective in fast-paced environments...positive, polished and proactive approach…proven problem solver based on sound judgment…willingness to take initiative and leadership…ongoing commitment to exceed company and client expectations.

PROFESSIONAL EXPERIENCE

DTS, Inc. – Calabasas, CA

Executive Administrator to SVP/Chief Technology Officer (03/01/10 - 10/04/10)

Provided direct administrative support to SVP/Chief Technology Officer of renowned digital entertainment company responsible for providing state-of-the-art audio technology to hundreds of millions of DTS-licensed consumer electronics products worldwide.

• Served as Senior Editor and Layout Artist in creation and electronic distribution of Divisional Newsletter.

• Performed research for special projects and hiring of freelance artists, submitted Requests for Proposals, established consultant contracts and payment schedules in conjunction with company’s Legal Department.

• Liaison to Human Resources Department to coordinate candidate interviews, travel, and expense reimbursements. Assisted with company-wide special events.

• Interacted daily with division leaders and related business teams throughout company’s Domestic and International offices.

THQ Inc. - Agoura Hills, CA

Executive Assistant to EVP Publishing (2006 - 2009) / Executive Assistant to VP Wireless (01/16/06 - 11/06/09)

Orchestrated executive-level administrative support services for worldwide developer and publisher of interactive entertainment software, with 1,800 employees and $900M in annual revenues.

Provided direct administrative support to EVP Publishing, VP Sales, Field Sales, Operations, Trade Marketing and Global Brand Marketing teams, VP THQ Wireless, Project Directors and Wireless Management team. Served as liaison with International team leaders in UK and Asia Pacific.

• Confidentially administered all executive-level scheduling, meetings, reporting, communications, and complex travel needs.

• Coordinated and executed Bi-Annual Americas Sales and Global Sales meetings (budget range $80K-$250K), Senior Leadership meetings and Team Building events.

• Negotiated contracts for hiring of independent contractors, audio visual partners, hotel properties, banquet facilities, outside vendors, and off-site team building activities.

• Reconciled Travel & Entertainment expense reporting for executives and North American Sales department.

• Coordinated team meetings, conference calls, webinars, market tours, manager meetings, and presence at industry trade functions, including E3, Sony’s Destination Playstation, and CES.

• Prepared and distributed meeting materials, participant binders, agendas, meeting minutes, and industry-related statistical reports regarding Competitive Key Launches and Price Protections.

• Administered vendor purchases through SRM and managed accounting related to temporary labor, and milestone approval for contractual payments to developers, vendors, and licensors.

• Managed monthly cellular service accounts and hardware purchases for Q&A Department's use in testing Wireless games in development. Responsible for consolidating cellular accounts, resulting in annual net savings of $120,000.

The ALS Association (ALSA) – National Headquarters, Calabasas Hills, CA (08/07/02 - 09/01/05)

Executive Assistant to VP, Patient Services

Provided primary administrative support to VP Patient Services. Interfaced daily with ALSA's Board of Trustees, healthcare professionals, clients and vendors in efforts related to the treatment and care available to patients diagnosed with ALS (Amyotrophic Lateral Sclerosis - “Lou Gehrig’s Disease”) and their families.

• Managed requests for service-related information, prepared correspondence to patients/families, healthcare professionals, educational institutions, and general public.

• Created PowerPoint presentations and print materials for medical conferences and symposiums.

• Assisted with research, writing, editing and proofreading of article authored by VP Patient Services published in the medical journal ‘Neurology’.

• Managed application and certification process of the Certified ALSA Centers, ALS Clinics nationwide, and the Clinical Management Research Grant Program.

• Directed post-production of six-part video series on the treatment and care of ALS patients and their families.

• Maintained budget tracking and provided monthly variance reports to VP.

JM Consulting Group, Inc. / JM Development, Inc. - Goleta, CA (11/15/99 - 05/10/02)

Executive Assistant to CEO and President

Provided primary administrative support to CEO, President, and reporting staff for the Central Coast-based real estate development company (JMDI) and telecommunications consulting firm (JMCG).Organized projects, proposals, and acquisition proceedings. Prepared applications and compiled study guides to prepare CEO for Contractor and PE License examinations. Served as Notary Public.

• Served as Editor-in-Chief on quarterly newsletter (4-color print publication).

• Liaison to internal and external constituencies and organizations on which CEO served as Board President.

• Coordinated and executed staff meetings, team-building events, and special events for company and external organizations.

Bagdasarian Productions, LLC - Montecito, CA (01/05/98 - 11/12/09)

Executive Assistant to CEO / Project Coordinator

Provided primary administrative support to CEO. Served as Project Coordinator on projects related to 'Alvin and The Chipmunks' animated property. Managed complex schedule, travel, A/P & A/R, staffing, and maintenance of private estate.

• Coordinated direct-to-video releases, studio press releases, and script publications with studio partner MCA Universal.

• Collaborated with Oscar-winning Director on storyline/script development for ‘Alvin and The Chipmunks’ feature film.

• Researched artwork, designed layout, and assisted with story development of publication commemorating 50th anniversary of 'Alvin and The Chipmunks' animated property.

• Supervised product approvals for retail merchandising in collaboration with studio partner MCA Universal.

• Liaison for CEO with leaders in the motion picture and entertainment industry.

PREVIOUS EXPERIENCE

THE FEDERATED GROUP / BLOOMINGDALE’S – EXECUTIVE ASSISTANT TO GENERAL MANAGER *

NATIONAL HOT ROD ASSOCIATION (NHRA) – EXECUTIVE ASSISTANT, BROADCAST DEPARTMENT

SUNBREAK PRODUCTIONS, INC. – EXECUTIVE ASSISTANT TO CEO

PHIL MENDEZ ANIMATION PRODUCTIONS – OFFICE MANAGER AND EXECUTIVE ASSISTANT TO PHIL MENDEZ

STEPHEN J. CANNELL PRODUCTIONS – EDITORIAL ASSISTANT

* Recipient of Employee of the Year Award in recognition of outstanding customer service. This award was voted on by over 500 team members and presented in a special ceremony by the CEO and President of Federated and Bloomingdale’s.

EDUCATION AND TRAINING

Communications Technology - UCLA Extension, Los Angeles, CA. Mass Communications - Los Angeles Valley College, Van Nuys, CA. Mass Communications - Marist College, Poughkeepsie, NY

COMPUTER SKILLS

Extensive use of MS Office (Word, Excel, PowerPoint, Publisher, Outlook), SRM/SAP, TRAX, Access,QuickBooks, Adobe Acrobat, Adobe Illustrator, Photoshop, InDesign, Wordpress (Blogging), Webex, Connect-Pro, Skype. Proficient on PC and MAC platforms. Dictaphone. Typing: 70 WPM.

References provided upon request.

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