Experienced Executive Administrative Assistant

Nancy M. Davis

*** ******** ***., *****, ** *****

Home: 847-***-**** Cell: 630-***-****

Email: **********@*********.***

SUMMARY OF QUALIFICATIONS

• Detail-oriented professional with extensive experience providing administrative, secretarial & marketing support at all levels including the ability to manage multiple projects, work under pressure, and meet deadlines.

• Creative and enthusiastic individual with experience planning meetings and events from start to finish.

• Strong work ethic with a positive and professional attitude committed to job excellence.

• Skillful and dedicated Executive Assistant with extensive experience in the coordination and planning of daily operational and administrative functions.

• Excellent written, verbal and interpersonal communication skills.

• Strong organizational skills with the ability to multi-task.

• Proficient with Windows, Microsoft Word, Excel, PowerPoint, Access, Outlook, Quark and the Internet.

• Ability to use good judgment in confidential situations.

• Self-motivated and ability to work without supervision.

• Efficient, conscientious with the ability to meet or exceed deadlines.

PROFESSIONAL EXPERIENCE

5/99 – 1/09 Mueller Industries (formerly B&K Industries, Inc.)- Elk Grove Village, IL

Executive Assistant to the President / Marketing Administrative Assistant

• Transcribed and processed all daily correspondence.

• Managed daily calendar and contacts database.

• Coordinated meetings, made all travel arrangements and hotel reservations (domestic and international).

• Served as liaison between President, Corporate Office and Management team.

• Communicated in a professional and courteous manner with high level customers and vendors.

• Produced presentations, spreadsheets and price quotations when needed.

• Managed Corporate American Express Card account for the division and Petty Cash for the location.

• Executed 60 trade show programs per year and coordinated all logistics.

• Conferred with sales reps and management to determine promotional focus, booth product and literature needed for each show.

• Prepared all show paperwork.

• Coordinated printing and shipping of show price books.

• Handled all literature requests from sales reps and customers.

• Managed the literature inventory and point of purchase material.

2/98-5/99 Association of Information Technology Professionals (AITP) - Park Ridge, IL

Administrative/Publications Assistant

• Worked as liaison to Executive Committee and Board of Directors.

• Wrote, copied & distributed press releases, compiled meeting minutes, compiled and distributed Board meeting books.

• Meeting/Event Planner both on and off-site.

• Coordinated all local Board of Directors meetings.

• Solicited sponsors and job fair participants for Annual Collegiate Conference.

• Administrative Assistant to the Publisher.

• Handled all publication and subscription correspondence, inquiries and Web Page maintenance.

2/96-10/97 Moen Inc. - North Olmsted, OH

Secretarial/Accounts Payable Associate

• Data entry of accounts payable invoices, posting of invoices and tracking receivables.

• Developed excellent telephone skills dealing with daily customer service support.

• Filled administrative and customer service positions for various companies in Greater Cleveland upon returning to the United States after 18 years in St. Thomas, USVI.

FURTHER BACKGROUND:

• Office Manager for three separate restaurants in St. Thomas. Responsible for all secretarial duties including data entry of daily restaurant sales, bookkeeping, payroll and new employee orientation.

• Organized restaurant promotions and special events.

• Successfully promoted twelve locally produced shows for small community theatre's first season in large resort hotel in St. Thomas. Designed all promotional materials including posters, self-mailers, theater programs, banners, and table top display cards. Placed all newspaper and radio advertising.

• Successfully planned and promoted the largest charity golf tournament on St. Thomas including coordinating tee times and sponsor holes, designing promotional materials and placing advertising. Managed sales staff for advertising sales.

• Organized awards banquet from menu to trophies. Charitable donations increased from $9,000 to $30,000.

• Produced an annual and monthly tourist publication in St. Thomas. Responsible for layout, design, copy, editing and photographic selection. Supervised distribution among hotels and cruise ships. Both publications filled a niche in the market place.

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