Accounts Payable

OBJECTIVE

Financial Accounting responsible in a growth industry I bring a unique blend of tenacity, humor, flexibility, leadership skills, and other motivating qualities, and I am able to give you a lot for your employer investment. I am adept at both oral and written communication and interact effectively with individuals of all levels. I have earned a reputation as a valuable and cooperative coworker by being fair, honest, and willing to help others when needed; effectively resolving conflicts at appropriate times; and assisting new managers and other staff to become familiar with policy and operations.

Professional Experience

Control Infotech Inc., Morrisville, NC 09/07- 01/09

Accounting Assistant

 Provide timely and accurate payment processing by processing accounts payable checks semi-weekly.

 Input credit and debits to the accounting system in support of the payables work.

 Develop and maintain reports and files on the Accounts Payable processing.

 Handle a broad scope of internal processes encompassing the daily management of billings, collections, and reconciliations.

 Review all invoices for appropriate documentation and approval prior to payment.

 Process P.O. matching invoices and process check requests.

 Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.

 Handled A/R through collection calls and correspondence.

 1099 maintenance.

 Respond to all vendor inquiries and reconcile vendor statements, research and correct discrepancies.

 Maintain files and documentation in accordance with company policy and accepted accounting practices.

 Develop and maintain financial reports via the company’s accounting system.

 Handle all travel arrangements for 10 field and regional headquarters staff members; prepare all necessary paperwork and audio/visual materials; make meal and hotel arrangements; process travel expense reports

 Researched, identified and investigated over/under charges through review and analysis of vendors’ ageing reports; and approved payment of entry into network accounting system.

 Answered multi-line phone.

Talecris, RTP, NC 03/07-06/07

Accounts Payable Specialist

 Enter all invoices into SAP/R3 system.

 Code and obtain/verify appropriate department head approvals.

 Match incoming A/P invoices with approved P.O.'s.

 Maintain communication with vendors to ensure accounts issue are addressed, reconciled and resolved.

 Review vendor statements and investigate discrepancies.

 Assist staff and vendors with all inquires regarding accounts payable.

 Work closely with Project Managers to ensure the timely processing of invoices.

 Assists in the preparation of month-end schedules and analysis of financial statements.

 Maintain Accounts Payable filing system.

 Special Projects for Accounting Team.

Kendle, Durham, NC 12/06-03/07

Accounts Payable Clerk

 Enter all invoices into SAP/R3 system

 Assist in coding vendor invoices and expense reports in accordance with established chart of accounts.

 Circulate invoices and expense reports for proper approval in accordance with established approval levels.

 Perform payments for vendors and project related investigators including payment by checks.

 Process check runs and manual checks as needed.

 Ensured project-related invoices and expenses are coded with project numbers.

 Created and maintained excel spreadsheets and access databases.

 Customer service inquiries with vendors conducting research regarding outstanding billings.

 Maintain the accounts payable open and paid files and ensure invoices are properly recorded with backup documents.

 Maintain accounts payable files and vendor database.

 Maintain, update and input W-9 information for 1099’s.

GlaxoSmithKline, RTP, NC 08/06-10/06

Accounts Payable Clerk

 Enter invoices into the Accounts Payable system.

 Matching invoices to purchase orders or vouchers.

 Entering, posting and reconciling batches.

 Select and identify invoices due for weekly payments.

 Maintain and reconcile vendor files and statements.

 Resolve Accounts Payable problems and disputes.

 Process two and three way matching.

Quintiles Incorporated, RTP, NC 05/03-02/06

Accounts Payables Coordinator-Finance Associate

 Assured proper authorization of vendor invoices prior to payment.

 Maintain working capital balances level to assure proper funding available 100% of the time to meet vendor payables and maintaining good working relationships with vendors.

 Work directly with project managers with over 100 independent consultant accounts and prepare yearly 1099.

 Ensures 99% accuracy of invoices and payment and review process wire payments.

 Assign invoices to purchase orders and evaluated weekly updating of match exceptions reports.

 Achieved customer service calls reduction by processing invoices within 4 business days.

 Officially commended for initiative, enthusiasm, tenacity, persuasiveness, intense customer focus and dependability in performance evaluations.

 Interfaced with procurement administrators to change or modify information for overall analysis support.

 Analyzed bank reconciliation to maintain accuracy of accounts.

 Support Sarbanes Oxley testing as it relates to accounts payable.

Department of Commerce, Raleigh, NC 04/99-02/03

Management of Federal Grant Accounts

 Coordinate review of government funded invoices for Hurricane Floyd grants.

 Reconciled budgeted expenditures by local government officials monthly.

 Acted as a liaison with government officials providing any support required in solving funding problems.

 Transferred financial data from Excel to the State Treasury weekly.

 Production, distribution and posting of weekly vendor payments (checks and EFT’s).

 Implemented data processing procedure to government officials to clarify and maximize service support.

 Developed and managed vendor files in Grants Management Systems database.

 Created budgets and forecasts for the management group.

 Established strong working relationship with top-level officials to ensure office initiatives were conducive to agency policies.

Education

Bachelor of Science- Business Administration Management, Saint Paul’s College

Technical Skills

Microsoft Word, Excel, Access, Outlook, Federal Integrated Disbursement Information System, Planning and Management guide for State Grantees, QuickBooks, JD Edwards, Best Financials, SAP/R3, Peoplesoft Financials, North Carolina State Accounting System.

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