Administrative Assistant Human Resources

CARMEN LEONE

*** ******** ****** • Nutley, NJ ***10

Cell: 908-***-**** • Home: 973-***-****

***************@*****.***

PROFILE

A highly organized and detailed oriented Executive Administrative Assistant with extensive experience providing thorough and skillful administrative support to senior level executives.

• Dedicated and focused with the ability to prioritize, multitask and follow through to achieve goals

• Professional, independent and self-motivated with excellent time management skills and an ability to grow positive relationships with clients and colleagues at all organizational levels

Expertise includes:

• Interfacing with Senior Management • Fluent in Spanish

• Multitasking in a demanding environment • Time management

• Coordinating business meetings • Travel management

• Communicating effectively • Exceptional experience in Microsoft Office

PROFESSIONAL EXPERIENCE

ANN INC., New York, NY

Administrative Assistant to SVP of Merchandising/GMM for

ANN TAYLOR LOFT 2011-2012

• Maintain calendar and coordinate meetings for SVP Merchandising/GMM.

• Design diagrams for room set-up for all meetings.

• Complete monthly expense reports as needed.

• Prepare PowerPoint presentations for retail meetings.

• Responsible for ordering business cards and office supplies for merchandising team.

• Create and manage divisional organizational charts.

• Handle domestic and international travel arrangements for the Senior Vice President/GMM and three VPs.

• Responsible for planning holiday events.

• Responsible for maintaining confidential employee records for department.

• Research competition and report findings to Senior Vice President/GMM.

• Maintain the office of the Senior Vice President/GMM.

• Create system for organizing binders and folders for optimal business efficiency.

• Handle set-ups and on-boarding for all department new-hires.

EDUCATION DYNAMICS, LLC., Hoboken, NJ

Executive Administrative Assistant to Chairman & CEO 2009-2010

• Orchestrated all strategic tasks to bring the CEO’s priorities to fruition.

• Managed the CEO’s daily workload and gate keeper.

• Demonstrated a high level of professionalism, initiative and independence.

• Assisted the CEO in the timely management of all communications.

• Arranged all appointments for the CEO and supervised the preparation of all materials for meetings and speaking engagements.

• Responsible for a wide variety of administrative support duties for the CEO, CFO, SVP of Human Resources and Legal Counsel, such as managing complex calendars, arranging meetings and travel.

• Established and maintained effective working relationships with CEO, staff, Board of Directors, Board of Advisors and general business partners.

• Handled confidential information for the CEO, CFO, SVP of Human Resources and Legal Counsel.

• Completed expense reports for the CEO, CFO, SVP of Human Resources and Legal Council.

• Managed all Board of Director meetings and dinners, as well as all flights and hotel accommodations for out of town board members.

• Prepared the dissemination of company quarterly reports and slide presentations for Board of Directors meetings.

• Organized all company-wide events such as the annual cruise and annual holiday celebration, consistently staying under budget by at least 20%.

• Created and maintained all organizational charts.

ANN INC., New York, NY

Administrative Assistant to SVP of Merchandising/GMM for

ANN TAYLOR LOFT 2006-2009

• Maintained calendar and coordinated meetings for SVP Merchandising/GMM.

• Assisted EVP of Merchandise and Design as necessary

• Completed expense reports as needed.

• Prepared PowerPoint presentations for retail meetings.

• Responsible for ordering Business cards and supplies for VPs and entire merchandising team.

• Created and managed divisional organizational charts.

• Handled travel arrangements for the Senior Vice President/GMM and three VPs.

• Responsible for planning holiday events and quarterly celebrations.

• Researched competition and reported findings to the Senior Vice President/GMM.

• Maintained the office of the Senior Vice President/GMM.

• Created system for organizing binders and folders for optimal business efficiency.

LIZ CLAIBORNE, INC., North Bergen, NJ 2000-2006

Executive Administrative Assistant to President of Retail Outlet Division

• Maintained calendar for President.

• Completed monthly expense reports.

• Liaison between Retail Outlet stores and corporate office.

• Prepared PowerPoint presentations for retail meetings.

• Launched “WHY” (We Hear You) program throughout outlet organization.

• Handled travel arrangements for the President and his six direct reports.

• Prepared multi departmental quarterly review and yearly strategic planning reports.

Executive Administrative Assistant to President of Retail Specialty Division 2000-2001

• Maintained calendar for President.

• Handled travel arrangements for the President and his direct reports.

• Liaison between Retail Specialty Stores and Corporate Office.

• Prepared daily Flash Sales Report.

• Prepared multi departmental quarterly reviews.

SKILLS

Microsoft Office, Microsoft Word, Excel, PowerPoint, Outlook, Access, Org Plus, I-Pro, Fluent in Spanish

EDUCATION AND TRAINING

Bachelor of Arts - Business Administration, CALDWELL COLLEGE, Caldwell, NJ

Completed various business training courses in Excel, PowerPoint, Microsoft Office, Expense Watch, Business Writing, Franklin Covey Time Management.

References available upon request

Contact this candidate